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#1
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Blank fields
Can someone please point me in the direction of help understanding the Null
fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#2
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
If a field is empty or blank, it will be equal to "" in an If...then....Else
field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#3
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
I seem to have trouble merging when the first one or two mergefields are
blank, e.g. Title Initial . Last_Name If Title is blank, I want to enter Initial but without a blank space at the beginning; if there is nothing in the Title or Initial fields, I want just the last name - again without any blanks. It should look something like Title: Mr (or blank space) Initial: A (or blank space) Last_Name (two blank spaces) Famille Dupont Not sure if I've explained that very well! Thanks for your help. "Doug Robbins - Word MVP" wrote in message ... If a field is empty or blank, it will be equal to "" in an If...then....Else field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#4
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
Can anyone help with this problem, please?
"oe" wrote in message ... I seem to have trouble merging when the first one or two mergefields are blank, e.g. Title Initial . Last_Name If Title is blank, I want to enter Initial but without a blank space at the beginning; if there is nothing in the Title or Initial fields, I want just the last name - again without any blanks. It should look something like Title: Mr (or blank space) Initial: A (or blank space) Last_Name (two blank spaces) Famille Dupont Not sure if I've explained that very well! Thanks for your help. "Doug Robbins - Word MVP" wrote in message ... If a field is empty or blank, it will be equal to "" in an If...then....Else field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#5
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
Doug Robbins' answer covers it.
Try help under "If field." Click on examples. { If Test1 = "" "" "Test1 " } This checks the value of the bookmark Test1. If it is empty, nothing is inserted, otherwise if it is not empty, Test1 followed by a space is inserted. You would insert your merge field in place of Test1 in both places. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "oe" wrote in message ... I seem to have trouble merging when the first one or two mergefields are blank, e.g. Title Initial . Last_Name If Title is blank, I want to enter Initial but without a blank space at the beginning; if there is nothing in the Title or Initial fields, I want just the last name - again without any blanks. It should look something like Title: Mr (or blank space) Initial: A (or blank space) Last_Name (two blank spaces) Famille Dupont Not sure if I've explained that very well! Thanks for your help. "Doug Robbins - Word MVP" wrote in message ... If a field is empty or blank, it will be equal to "" in an If...then....Else field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#6
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
I still seem to have something wrong here.
I have Title Initial . Last_Name One of my addressees is J Smith Whatever I try, I get a blank space before the "J" "Charles Kenyon" wrote in message ... Doug Robbins' answer covers it. Try help under "If field." Click on examples. { If Test1 = "" "" "Test1 " } This checks the value of the bookmark Test1. If it is empty, nothing is inserted, otherwise if it is not empty, Test1 followed by a space is inserted. You would insert your merge field in place of Test1 in both places. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "oe" wrote in message ... I seem to have trouble merging when the first one or two mergefields are blank, e.g. Title Initial . Last_Name If Title is blank, I want to enter Initial but without a blank space at the beginning; if there is nothing in the Title or Initial fields, I want just the last name - again without any blanks. It should look something like Title: Mr (or blank space) Initial: A (or blank space) Last_Name (two blank spaces) Famille Dupont Not sure if I've explained that very well! Thanks for your help. "Doug Robbins - Word MVP" wrote in message ... If a field is empty or blank, it will be equal to "" in an If...then....Else field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#7
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
{IF {Mergefield Title} "" "{Mergefield Title} "}{Mergefield Initial}.
{Mergefield Last_Name} ie {IF {Mergefield Title}spacespace""space"{Mergefield Title}space"}{Mergefield Initial}.space{Mergefield Last_Name} Should do it. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org oe wrote: I still seem to have something wrong here. I have Title Initial . Last_Name One of my addressees is J Smith Whatever I try, I get a blank space before the "J" "Charles Kenyon" wrote in message ... Doug Robbins' answer covers it. Try help under "If field." Click on examples. { If Test1 = "" "" "Test1 " } This checks the value of the bookmark Test1. If it is empty, nothing is inserted, otherwise if it is not empty, Test1 followed by a space is inserted. You would insert your merge field in place of Test1 in both places. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "oe" wrote in message ... I seem to have trouble merging when the first one or two mergefields are blank, e.g. Title Initial . Last_Name If Title is blank, I want to enter Initial but without a blank space at the beginning; if there is nothing in the Title or Initial fields, I want just the last name - again without any blanks. It should look something like Title: Mr (or blank space) Initial: A (or blank space) Last_Name (two blank spaces) Famille Dupont Not sure if I've explained that very well! Thanks for your help. "Doug Robbins - Word MVP" wrote in message ... If a field is empty or blank, it will be equal to "" in an If...then....Else field construction. Is there anything else that you need to know about it? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "oe" wrote in message ... Can someone please point me in the direction of help understanding the Null fields, e.g. "" " so that I can work out If..Else..statements, etc - this does not appear to be covered in Help for Word 2003 TIA |
#8
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
Just a simple thought but, Have you tried turning on the paragraph format characters, that big weird P button, while field names are displayed, to make sure there isn't a rogue space between each merge field? -- masterkeys |
#9
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
Thanks -that works fine!
"masterkeys" wrote in message . .. Just a simple thought but, Have you tried turning on the paragraph format characters, that big weird P button, while field names are displayed, to make sure there isn't a rogue space between each merge field? -- masterkeys |
#10
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
You would still get a space attributable to the space following the missing
Title field. You could manually remove this from the merged document, but by using a condition field to place the title field *and* its following space, the problem doesn't arise. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org masterkeys wrote: Just a simple thought but, Have you tried turning on the paragraph format characters, that big weird P button, while field names are displayed, to make sure there isn't a rogue space between each merge field? |
#11
Posted to microsoft.public.word.mailmerge.fields
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Blank fields
Graham, I know, this was just to make sure there wasn't a rogue space between the conditional field too, after it was changed. MK Graham Mayor Wrote: You would still get a space attributable to the space following the missing Title field. You could manually remove this from the merged document, but by using a condition field to place the title field *and* its following space, the problem doesn't arise. -- -- masterkeys |
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