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#1
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Working on multiple word files from a single file????
I usually get batches of small Word documents (50 - 100
files) for translation. Some of the files only contain 1 word or a few sentences. Someone had helped me with a Macro before that imports all the files into one Word file. I do the translation in this file which is a lot faster and easier for me. The problem is that I have to copy & paste the text back into their original files once I am done. And this still takes ages. Does anyone know of any Macro or anything else that would allow me to work on all these files in 1 document but be able to update all the original files? Rich |
#2
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Hi Rich,
I usually get batches of small Word documents (50 - 100 files) for translation. Some of the files only contain 1 word or a few sentences. Someone had helped me with a Macro before that imports all the files into one Word file. I do the translation in this file which is a lot faster and easier for me. The problem is that I have to copy & paste the text back into their original files once I am done. And this still takes ages. My suggestion would be to use this same approach (inserting files into a single file), but do so with a link. The result of this is an IncludeText field, and one litte-known but very useful thing you can do with an IncludeText field is send changes you make in the linked text back to the source document. Just click in the field (the linked text) and press Ctrl+Shift+F7. If the original macro was designed using InsertFile, you should be able to make one small change (activating the Linking parameter) and you'd be all set. You might want to copy/paste the macro into a reply if you don't know how to do this yourself. Does anyone know of any Macro or anything else that would allow me to work on all these files in 1 document but be able to update all the original files? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Maybe use a Master document? Then each file remains
separate, though you view/edit them as one file. TEST first, to be sure it does what you want, esp if you have to have page numbers or sections in them, which you probably don't, but test anyway. Master Documents are sometimes unreliable, but I've always had fair to good results for cases such as you have, when I worked with remote folks who were language translators. If it screws up, in my experience, it'll be the Master Document which gets screwed up, not the individual documents. When you close Master Document, you're left with all the indivicual files. YMMV I suppose. The Master Document is nothing but a tool to pull them all into one "shell" for editing and they LOOK like, but aren't all one document in the Master Document view. The supposedly only reliable use for Master Documents is for printing many files as one, so page numbers etc. flow properly, but I've used it for editing also in 97 and 2002 on XP Pro. Help has a decent write up on creating them. Pop "Cindy M -WordMVP-" wrote in message news:VA.0000ad19.00807cc2@speedy... Hi Rich, I usually get batches of small Word documents (50 - 100 files) for translation. Some of the files only contain 1 word or a few sentences. Someone had helped me with a Macro before that imports all the files into one Word file. I do the translation in this file which is a lot faster and easier for me. The problem is that I have to copy & paste the text back into their original files once I am done. And this still takes ages. My suggestion would be to use this same approach (inserting files into a single file), but do so with a link. The result of this is an IncludeText field, and one litte-known but very useful thing you can do with an IncludeText field is send changes you make in the linked text back to the source document. Just click in the field (the linked text) and press Ctrl+Shift+F7. If the original macro was designed using InsertFile, you should be able to make one small change (activating the Linking parameter) and you'd be all set. You might want to copy/paste the macro into a reply if you don't know how to do this yourself. Does anyone know of any Macro or anything else that would allow me to work on all these files in 1 document but be able to update all the original files? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by :-) |
#4
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Hi Pop,
(Since you posted as a reply to me...) Maybe use a Master document? Then each file remains separate, though you view/edit them as one file. I wouldn't recommend it for editing in the "master file". You can do that, but the chances of screwing things up, even in the sub documents, is comparatively high(er) than with the other approach. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#5
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"Cindy M -WordMVP-" wrote in message news:VA.0000ae3d.0047b126@speedy... Hi Pop, (Since you posted as a reply to me...) Maybe use a Master document? Then each file remains separate, though you view/edit them as one file. I wouldn't recommend it for editing in the "master file". You can do that, but the chances of screwing things up, even in the sub documents, is comparatively high(er) than with the other approach. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by :-) Cindy, Yeah, I posted it that way so you could rebutt if you disagreed strongly. I know even MS says to be careful about it. I've usually had fair successes with it, and I did leave out to make a backup copy of everything first, so your response was worthwhile. I don't edit a LOT from the Master Document, but I do use the Master Document to contain the files, organize them for similarities, and so forth. I"ve forgotten the original post now, and no time to go back, but your advice isn't wrong by any means. From what I've heard, I suspect it works to different degrees in different language versions for some reason. I have a translator friend with a Japanese version and the English add-ins and she can't touch a Master Document with a ten foot pencil. I -think- she just used multiple instances and opened several files at once. For shorties, shed used to import them into Excel somehow; I never figured out how to do that successfully without making it a lot of work. Hmmm, caveat: I'm on XP Pro also; wonder what the op was? Anyway, thanks for the catch; I was dismally brief, too it would seem. Pop |
#6
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Hi Pop,
Yeah, I posted it that way so you could rebutt if you disagreed strongly. I know even MS says to be careful about it. I've usually had fair successes with it, and I did leave out to make a backup copy of everything first, so your response was worthwhile. I don't edit a LOT from the Master Document, but I do use the Master Document to contain the files, organize them for similarities, and so forth. No worries :-) For my part, if all the documents are OK (no damage), the connection to the files (network!) isn't acting up, and the whole thing's not too big... Then just editing a little in the text has never caused problems. Good way to break them, though, is moving things around, especially between sections (sub-docs). Or trying to change the order of sub-docs. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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