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#1
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Can I link form fields within a Word document?
I am trying to link form fields with a Word document so that I can enter a
value into a field, and it populates other fields on the form. |
#2
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Unless you want to be able to change them in the other places, you don't
want form fields for the repetitions but rather REF fields. See http://gregmaxey.mvps.org/Repeating_Data.htm. What you are talking about is what Word calls an "online form." For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "RayTMercer" wrote in message ... I am trying to link form fields with a Word document so that I can enter a value into a field, and it populates other fields on the form. |
#3
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I am having a similar problem, but with linking form fields bwteen several
word docs. The forms i am creating have the patient info on the top of each form/template. I would like to have the patient info be transferred to the other forms. How would i do this? Any help is greatly appreciated! Corry "Charles Kenyon" wrote: Unless you want to be able to change them in the other places, you don't want form fields for the repetitions but rather REF fields. See http://gregmaxey.mvps.org/Repeating_Data.htm. What you are talking about is what Word calls an "online form." For more about online forms, follow the links at http://addbalance.com/word/wordwebresources.htm#Forms or http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. Hope this helps, -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "RayTMercer" wrote in message ... I am trying to link form fields with a Word document so that I can enter a value into a field, and it populates other fields on the form. |
#4
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Aren't there any proper help files for Microsoft products anymore? I opened
help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#5
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Hi David,
Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#6
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Macropod,
I am trying to do something similar but with Drop-Down form fields. My form has drop downs for the user to choose their heading in a table. I would then like to carry that choice through the other headers below so they do not have to duplicate or complete the drop down header throughout the document. When I followed your instructions below (which were great!), I was able to get it to duplicate the first drop-down option, but when I changed it, it did not update. Help! "macropod" wrote: Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#7
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Macropod,
Figured it out! Would help if I check the box stating Calclate on Exit. Thanks! "macropod" wrote: Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#8
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Calculate on exit will only work if the REF fields are in the body of the
document, Otherwise you would have to use a macro to run on exit from the field to update. If you prefer to avoid macros in a form for distribution then create character styles to apply to the fields and use StyleRef fields in the header/footer which will update automatically to call those styles content. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org i.t.''s nightmare wrote: Macropod, Figured it out! Would help if I check the box stating Calclate on Exit. Thanks! "macropod" wrote: Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#9
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
I would like to get some help myself and I saw macropod's name and remembered
that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#10
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
You have to protect the document, and Word 2007 does make this unnecessarily
difficult. If you plan to be working with form fields, you need to first enable the Developer tab, which you do by checking the box for "Show Developer tab in the Ribbon" in Office Button | Word Options | Popular. Then, on the Developer tab, you will see, in the Controls group, a button for Legacy Tools, which opens some palettes that include the Legacy Forms tools. Alas, the padlock button to lock/unlock forms is not among that group (though you can add it to the QAT; it's under All Commands as Lock). Instead, you must use Developer | Protect Document | Restrict Formatting and Editing, which will open the Protect Document task pane, in which you must check "2. Editing restrictions," then select "Filling in forms," then click "Yes, Start Enforcing Protection." Whew! To be fair, you can access the same Protect Document button (and the task pane) from the Protect group on the far right end of the Review tab, but you do need to add the Developer tab if you're actually going to be creating new forms using the legacy form fields (or, for that matter, the new content controls). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter Hansen" wrote in message ... I would like to get some help myself and I saw macropod's name and remembered that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#11
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
There is a simpler way for just protecting and unprotecting forms that
already exist. In Word 2007, go to Office button Word Options Customize. Set the category dropdown to Commands Not in the Ribbon. Select the Lock command and click the Add button to put it on the Quick Access Toolbar. The Lock button toggles forms protection, just like the one on the Forms toolbar in Word 2003. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 22 Sep 2009 20:55:50 -0500, "Suzanne S. Barnhill" wrote: You have to protect the document, and Word 2007 does make this unnecessarily difficult. If you plan to be working with form fields, you need to first enable the Developer tab, which you do by checking the box for "Show Developer tab in the Ribbon" in Office Button | Word Options | Popular. Then, on the Developer tab, you will see, in the Controls group, a button for Legacy Tools, which opens some palettes that include the Legacy Forms tools. Alas, the padlock button to lock/unlock forms is not among that group (though you can add it to the QAT; it's under All Commands as Lock). Instead, you must use Developer | Protect Document | Restrict Formatting and Editing, which will open the Protect Document task pane, in which you must check "2. Editing restrictions," then select "Filling in forms," then click "Yes, Start Enforcing Protection." Whew! To be fair, you can access the same Protect Document button (and the task pane) from the Protect group on the far right end of the Review tab, but you do need to add the Developer tab if you're actually going to be creating new forms using the legacy form fields (or, for that matter, the new content controls). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter Hansen" wrote in message ... I would like to get some help myself and I saw macropod's name and remembered that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#12
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
That would be the part where I said, "though you can add it to the QAT; it's
under All Commands as Lock." g -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message ... There is a simpler way for just protecting and unprotecting forms that already exist. In Word 2007, go to Office button Word Options Customize. Set the category dropdown to Commands Not in the Ribbon. Select the Lock command and click the Add button to put it on the Quick Access Toolbar. The Lock button toggles forms protection, just like the one on the Forms toolbar in Word 2003. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 22 Sep 2009 20:55:50 -0500, "Suzanne S. Barnhill" wrote: You have to protect the document, and Word 2007 does make this unnecessarily difficult. If you plan to be working with form fields, you need to first enable the Developer tab, which you do by checking the box for "Show Developer tab in the Ribbon" in Office Button | Word Options | Popular. Then, on the Developer tab, you will see, in the Controls group, a button for Legacy Tools, which opens some palettes that include the Legacy Forms tools. Alas, the padlock button to lock/unlock forms is not among that group (though you can add it to the QAT; it's under All Commands as Lock). Instead, you must use Developer | Protect Document | Restrict Formatting and Editing, which will open the Protect Document task pane, in which you must check "2. Editing restrictions," then select "Filling in forms," then click "Yes, Start Enforcing Protection." Whew! To be fair, you can access the same Protect Document button (and the task pane) from the Protect group on the far right end of the Review tab, but you do need to add the Developer tab if you're actually going to be creating new forms using the legacy form fields (or, for that matter, the new content controls). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter Hansen" wrote in message ... I would like to get some help myself and I saw macropod's name and remembered that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#13
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Better still install Greg Maxey's add-in which restores the familiar Forms
toolbar commands to the Developer Tab http://gregmaxey.mvps.org/Classic%20Form%20Controls.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: That would be the part where I said, "though you can add it to the QAT; it's under All Commands as Lock." g "Jay Freedman" wrote in message ... There is a simpler way for just protecting and unprotecting forms that already exist. In Word 2007, go to Office button Word Options Customize. Set the category dropdown to Commands Not in the Ribbon. Select the Lock command and click the Add button to put it on the Quick Access Toolbar. The Lock button toggles forms protection, just like the one on the Forms toolbar in Word 2003. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 22 Sep 2009 20:55:50 -0500, "Suzanne S. Barnhill" wrote: You have to protect the document, and Word 2007 does make this unnecessarily difficult. If you plan to be working with form fields, you need to first enable the Developer tab, which you do by checking the box for "Show Developer tab in the Ribbon" in Office Button | Word Options | Popular. Then, on the Developer tab, you will see, in the Controls group, a button for Legacy Tools, which opens some palettes that include the Legacy Forms tools. Alas, the padlock button to lock/unlock forms is not among that group (though you can add it to the QAT; it's under All Commands as Lock). Instead, you must use Developer | Protect Document | Restrict Formatting and Editing, which will open the Protect Document task pane, in which you must check "2. Editing restrictions," then select "Filling in forms," then click "Yes, Start Enforcing Protection." Whew! To be fair, you can access the same Protect Document button (and the task pane) from the Protect group on the far right end of the Review tab, but you do need to add the Developer tab if you're actually going to be creating new forms using the legacy form fields (or, for that matter, the new content controls). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter Hansen" wrote in message ... I would like to get some help myself and I saw macropod's name and remembered that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
#14
Posted to microsoft.public.word.docmanagement
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Can I link form fields within a Word document?
Yeah, I would have added that if I'd had the link handy--figured you or Greg
would be by soon enough to do so! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Graham Mayor" wrote in message ... Better still install Greg Maxey's add-in which restores the familiar Forms toolbar commands to the Developer Tab http://gregmaxey.mvps.org/Classic%20Form%20Controls.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: That would be the part where I said, "though you can add it to the QAT; it's under All Commands as Lock." g "Jay Freedman" wrote in message ... There is a simpler way for just protecting and unprotecting forms that already exist. In Word 2007, go to Office button Word Options Customize. Set the category dropdown to Commands Not in the Ribbon. Select the Lock command and click the Add button to put it on the Quick Access Toolbar. The Lock button toggles forms protection, just like the one on the Forms toolbar in Word 2003. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 22 Sep 2009 20:55:50 -0500, "Suzanne S. Barnhill" wrote: You have to protect the document, and Word 2007 does make this unnecessarily difficult. If you plan to be working with form fields, you need to first enable the Developer tab, which you do by checking the box for "Show Developer tab in the Ribbon" in Office Button | Word Options | Popular. Then, on the Developer tab, you will see, in the Controls group, a button for Legacy Tools, which opens some palettes that include the Legacy Forms tools. Alas, the padlock button to lock/unlock forms is not among that group (though you can add it to the QAT; it's under All Commands as Lock). Instead, you must use Developer | Protect Document | Restrict Formatting and Editing, which will open the Protect Document task pane, in which you must check "2. Editing restrictions," then select "Filling in forms," then click "Yes, Start Enforcing Protection." Whew! To be fair, you can access the same Protect Document button (and the task pane) from the Protect group on the far right end of the Review tab, but you do need to add the Developer tab if you're actually going to be creating new forms using the legacy form fields (or, for that matter, the new content controls). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter Hansen" wrote in message ... I would like to get some help myself and I saw macropod's name and remembered that he had helped me befo I just upgraded from office professional 2003 to office professional 2007. I had created a form in Word 2003 with cross-references and bookmark names that worked great. In order to move from one form field to the next I would hit "tab." But, in order to do so, I had to do something first like lock the document or lock the fields, otherwise by hitting tab I just rearranged the form by pushing the form field to the right instead of going into the next field so that I could type in it. I can't seem to find the same button to hit in order to lock the document so that I can tab through and enter the information in the various fields. How do I do this in Word 2007? "macropod" Hi David, Instead of linking the formfields (which is quite simple), why not use cross-references to their bookmark names (Insert|Cross-Reference Bookmark), or create a formula field (Insert|Field Formula) if you're trying to do maths? To link one formfield to another, simply set its type to 'calculation' and insert the relevant equation (referencing the source formfields) or, for text, use REF Text1 (where 'Text1' is the source formfield's name. -- Cheers macropod [Microsoft MVP - Word] "David" wrote in message ... Aren't there any proper help files for Microsoft products anymore? I opened help, clicked on 'Can I link form fields within a word document?' and got sent to this discussion group which then has links to other sites with vaguely related stuff, most of which is out of date. If I just wanted a bunch of links related to the topic I could just Google it. Is there anywhere I can find proper help files or a manual? |
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