Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to mark text so that it always shows on screen, but never prin
Using MS Word 2002 SP3 on WindowsXP SP2 and wondering if it's possible to
mark text so that it always shows on the display, but never prints? The goal is to provide instructions to anyone editing the document. These instructions never need to print. Currently, I have this text marked as hidden, which I did by selecting the text, and clicking Format, Font, then selecting the Hidden check box. By default, the option to print hidden text is turned off, and I would be happy to rely on that to keep the hidden text from printing. I don't want to have to depend on the user editing the document to have to know to press the Show/Hide button, which Word's documentation says to use to hide/unhide "hidden" text. What is interesting as I am trying to work through this is that the "hidden" text is _always_ showing, whether or not the Show/Hide button is used. Print Preview shows that the text is indeed hidden. So, is this a bug or an undocumented feature? Oh wait, it looks like there is another option under the View tab, under Formatting marks; if the "Hidden text" box is checked, hidden text will always display for me. I believe this is a user setting, and not a document setting, and IIRC, I probably changed the default where that box was not checked so that it is checked. An alternative?: Is there a way to have a balloon appear if the user floats the cursor anywhere in the Table of Contents, and be able to specify the text in that balloon? TIA, Dan |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to mark text so that it always shows on screen, but never prin
Hi Dan,
Well, there is the "Comment" feature. But as I recall it's a bit "unstable" in Word 2002 (doesn't necessarily show the text when you hover). Best I can suggest would be a macro in the document/template that on open - gets the user setting for "hidden" options and saves them - makes the settings you need And on closing restores the user's original settings Using MS Word 2002 SP3 on WindowsXP SP2 and wondering if it's possible to mark text so that it always shows on the display, but never prints? The goal is to provide instructions to anyone editing the document. These instructions never need to print. Currently, I have this text marked as hidden, which I did by selecting the text, and clicking Format, Font, then selecting the Hidden check box. By default, the option to print hidden text is turned off, and I would be happy to rely on that to keep the hidden text from printing. I don't want to have to depend on the user editing the document to have to know to press the Show/Hide button, which Word's documentation says to use to hide/unhide "hidden" text. What is interesting as I am trying to work through this is that the "hidden" text is _always_ showing, whether or not the Show/Hide button is used. Print Preview shows that the text is indeed hidden. So, is this a bug or an undocumented feature? Oh wait, it looks like there is another option under the View tab, under Formatting marks; if the "Hidden text" box is checked, hidden text will always display for me. I believe this is a user setting, and not a document setting, and IIRC, I probably changed the default where that box was not checked so that it is checked. An alternative?: Is there a way to have a balloon appear if the user floats the cursor anywhere in the Table of Contents, and be able to specify the text in that balloon? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to mark text so that it always shows on screen, but never
Hi Cindy,
Thank you for your suggestion! I am almost clueless when it comes to developing Office macros, so while your suggestion *sounds* good, I am not clear on how to accomplish. I imagine the two "actions" I need to cover are on the open of the document and the close of it. As far as how to store current settings in variables, and how those settings are accessed (what they're called and how are they placed into and restored from a variable), I have no idea. If you could provide a source of information that would enable me accomplish this task, I would greatly appreciate that! Thanks again! Dan "Cindy M." wrote: Hi Dan, Well, there is the "Comment" feature. But as I recall it's a bit "unstable" in Word 2002 (doesn't necessarily show the text when you hover). Best I can suggest would be a macro in the document/template that on open - gets the user setting for "hidden" options and saves them - makes the settings you need And on closing restores the user's original settings Using MS Word 2002 SP3 on WindowsXP SP2 and wondering if it's possible to mark text so that it always shows on the display, but never prints? The goal is to provide instructions to anyone editing the document. These instructions never need to print. Currently, I have this text marked as hidden, which I did by selecting the text, and clicking Format, Font, then selecting the Hidden check box. By default, the option to print hidden text is turned off, and I would be happy to rely on that to keep the hidden text from printing. I don't want to have to depend on the user editing the document to have to know to press the Show/Hide button, which Word's documentation says to use to hide/unhide "hidden" text. What is interesting as I am trying to work through this is that the "hidden" text is _always_ showing, whether or not the Show/Hide button is used. Print Preview shows that the text is indeed hidden. So, is this a bug or an undocumented feature? Oh wait, it looks like there is another option under the View tab, under Formatting marks; if the "Hidden text" box is checked, hidden text will always display for me. I believe this is a user setting, and not a document setting, and IIRC, I probably changed the default where that box was not checked so that it is checked. An alternative?: Is there a way to have a balloon appear if the user floats the cursor anywhere in the Table of Contents, and be able to specify the text in that balloon? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How to mark text so that it always shows on screen, but never
Hi ?B?ZGFuNDAwbWFu?=,
I am almost clueless when it comes to developing Office macros, so while your suggestion *sounds* good, I am not clear on how to accomplish. I imagine the two "actions" I need to cover are on the open of the document and the close of it. As far as how to store current settings in variables, and how those settings are accessed (what they're called and how are they placed into and restored from a variable), I have no idea. If you could provide a source of information that would enable me accomplish this task, I would greatly appreciate that! Here's some sample code. It should execute automatically when the document in which it is placed is opened / closed. Or, it could be put in a template to which the document is attached. Sub AutoOpen() Dim doc As Word.Document Dim vw As Word.View Set doc = ActiveDocument Set vw = doc.ActiveWindow.View doc.Variables("ShowHidden") = vw.ShowHiddenText doc.Variables("PrintHidden") = Options.PrintHiddenText vw.ShowHiddenText = True Options.PrintHiddenText = False End Sub Sub AutoClose() Dim doc As Word.Document Set doc = ActiveDocument doc.ActiveWindow.View.ShowHiddenText _ = CBool(doc.Variables("ShowHidden")) Options.PrintHiddenText = _ CBool(doc.Variables("PrintHidden")) End Sub Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Text contained in a text box shows on screen but doesn't print | Microsoft Word Help | |||
autoshape text wrapping | Page Layout | |||
Drop Cap Option Greyed Out | Microsoft Word Help | |||
text shows on screen but not when printed | Microsoft Word Help | |||
textbox to normal text | New Users |