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#1
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In mail merge, I need to merge data in dollar format and % format.
How do I preserve formatting from my data source (excel) to Word? The cells
are formatted in currency and one is in percentage. |
#2
Posted to microsoft.public.word.mailmerge.fields
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In mail merge, I need to merge data in dollar format and % format.
See "Formatting Word fields with switches" on fellow MVP Graham Mayor's
website at http://www.gmayor.com/formatting_word_fields.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Mary" wrote in message ... How do I preserve formatting from my data source (excel) to Word? The cells are formatted in currency and one is in percentage. |
#3
Posted to microsoft.public.word.mailmerge.fields
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In mail merge, I need to merge data in dollar format and % format.
Hi Mary,
To control number & currency formatting in Word, add a numeric picture switch to the mergefield. To do this: .. select the field; .. press Shift-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData}; .. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below); .. position the cursor anywhere in this field and press F9 to update it; Note: The '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include: .. \# 0 for rounded whole numbers .. \# ,0 for rounded whole numbers with a thousands separator .. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator .. \# $,0 for rounded whole dollars with a thousands separator .. \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values The precision of the displayed value is controlled by the '0.00'. You can use anything from '0' to '0.000000000000000'. If you use a final ';' in the formatting switch with nothing following, (eg \# "$,0.00;($,0.00);") zero values will be suppressed. Note that this suppresses 0s resulting from empty fields and from fields containing 0s. For percentage formatting, you need to add a formula and numeric picture switch to the mergefield. To do this: .. select your mergefield, which will look something like «Percent»; .. press Ctrl-F9 to wrap another field around it, thus { «Percent» }; .. edit the field so that you get {=«Percent»*100 \# 0.00%} (or whatever other precision you desire - see above); .. position the cursor anywhere in this field and press F9 to update it. -- Cheers macropod [Microsoft MVP - Word] "Mary" wrote in message ... How do I preserve formatting from my data source (excel) to Word? The cells are formatted in currency and one is in percentage. |
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