Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Insert the same text in more places but only type it once
Hello,
I'm creating this "template style" document, where I'd like people to insert a certain text at the begining and then that "text variable" would appear in different places in the document where I set them to appear. The rest of the document might remain unchanged, but that "text variable" is very important to appear everywhere. Is there anyway I could do this, as it would simplify our work a lot, not to type/copy-paste the same text in 100 places in a document. Thank you |
#2
|
|||
|
|||
You can define the first instance of the text as a bookmark. Insert
cross-references to the bookmark for the rest of the document. To update the entire document later, select the entire document and press F9. "Sebastian A." Sebastian wrote in message ... Hello, I'm creating this "template style" document, where I'd like people to insert a certain text at the begining and then that "text variable" would appear in different places in the document where I set them to appear. The rest of the document might remain unchanged, but that "text variable" is very important to appear everywhere. Is there anyway I could do this, as it would simplify our work a lot, not to type/copy-paste the same text in 100 places in a document. Thank you |
#3
|
|||
|
|||
That's great, thanks for the fast reply.
There is only one small problem. If I edit that first part it will tell me in all other places where after i hit F9 that :"Error! Reference source not found.". How can I make it work properly? Cause the first part should be editable, but still not affecting the "bookmark". Thanks. "Nuraq" wrote: You can define the first instance of the text as a bookmark. Insert cross-references to the bookmark for the rest of the document. To update the entire document later, select the entire document and press F9. "Sebastian A." Sebastian wrote in message ... Hello, I'm creating this "template style" document, where I'd like people to insert a certain text at the begining and then that "text variable" would appear in different places in the document where I set them to appear. The rest of the document might remain unchanged, but that "text variable" is very important to appear everywhere. Is there anyway I could do this, as it would simplify our work a lot, not to type/copy-paste the same text in 100 places in a document. Thank you |
#4
|
|||
|
|||
|
#5
|
|||
|
|||
Here is an elegant way:
1. File-Properties-Custom-enter new variable name and it's value, say XXX and "NEW VALUE" 2. Whenever in text you want to reference it do the following: Insert-Field-Category=Document information-DocProperty-select XXX This will cause entering NEW VALUE wherever you referenced it this way. 3. If you want to see all these fields do the following: Tools-Options-View- Field shading-select "Always" Enjoy Greg "Sebastian A." wrote: That's great, thanks for the fast reply. There is only one small problem. If I edit that first part it will tell me in all other places where after i hit F9 that :"Error! Reference source not found.". How can I make it work properly? Cause the first part should be editable, but still not affecting the "bookmark". Thanks. "Nuraq" wrote: You can define the first instance of the text as a bookmark. Insert cross-references to the bookmark for the rest of the document. To update the entire document later, select the entire document and press F9. "Sebastian A." Sebastian wrote in message ... Hello, I'm creating this "template style" document, where I'd like people to insert a certain text at the begining and then that "text variable" would appear in different places in the document where I set them to appear. The rest of the document might remain unchanged, but that "text variable" is very important to appear everywhere. Is there anyway I could do this, as it would simplify our work a lot, not to type/copy-paste the same text in 100 places in a document. Thank you |
#6
|
|||
|
|||
WOW!
Great! Thanks a bunch. Have a great day! "Greg" wrote: See: http://gregmaxey.mvps.org/Repeating_Data.htm |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Insert source texts into multiple files and update automatically | Microsoft Word Help | |||
Insert a text box based on an if then else code | Mailmerge | |||
How to set my Insert Auto Text list back to defaults ? | Microsoft Word Help | |||
Can autocomplete insert unformatted text into a document? | Microsoft Word Help | |||
textbox to normal text | New Users |