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#1
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Help with top margin when inserting a file
I have a Word document where the top margin is set to 0.3". I need to
insert it at the bottom of another document I have while retaining this top margin. I insert a Next Page Section Break and then do Insert | File and bring in my doc. I go down to the new page and do Page Setup and set all four margins to how they were in the original doc, and set Preview | 'Apply to' to 'This Section'. There is no header or footer. Yet the first line of that last page now starts at 0.6" rather than 0.3". Any idea what I'm missing? Thanks. |
#2
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Help with top margin when inserting a file
See http://word.mvps.org/FAQs/Formatting...thSections.htm for the
general principles. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rick Charnes" wrote in message om... I have a Word document where the top margin is set to 0.3". I need to insert it at the bottom of another document I have while retaining this top margin. I insert a Next Page Section Break and then do Insert | File and bring in my doc. I go down to the new page and do Page Setup and set all four margins to how they were in the original doc, and set Preview | 'Apply to' to 'This Section'. There is no header or footer. Yet the first line of that last page now starts at 0.6" rather than 0.3". Any idea what I'm missing? Thanks. |
#3
Posted to microsoft.public.word.pagelayout
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Help with top margin when inserting a file
Rick:
Try opening the document you're going to insert, adding a continuous section break at the end of the document, then saving and closing it. Insert it just as you described, then delete the continuous section break from the end of the inserted document. Bear -- Windows XP, Word 2000 "Rick Charnes" wrote: I have a Word document where the top margin is set to 0.3". I need to insert it at the bottom of another document I have while retaining this top margin. I insert a Next Page Section Break and then do Insert | File and bring in my doc. I go down to the new page and do Page Setup and set all four margins to how they were in the original doc, and set Preview | 'Apply to' to 'This Section'. There is no header or footer. Yet the first line of that last page now starts at 0.6" rather than 0.3". Any idea what I'm missing? Thanks. |
#4
Posted to microsoft.public.word.pagelayout
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Help with top margin when inserting a file
Thanks. After doing that and making some minor changes, the two docs
are still slightly off vertically, pushing my new doc to an additional page, and I can't figure out why. They're the same starting at a line 4.3" from the top of the page, but then start to diverge: 4.3", 4.4", 4.6", 5.0"...7.1"... 4.3", 4.5", 4.7", 5.1"...7.3"... and the difference gets more pronounced closer to the bottom of the page. The font is exactly the same, the margins are exactly the same, there's no header on either. Any thoughts on what can make this happen? Thanks much. In article , says... Rick: Try opening the document you're going to insert, adding a continuous section break at the end of the document, then saving and closing it. Insert it just as you described, then delete the continuous section break from the end of the inserted document. Bear |
#5
Posted to microsoft.public.word.pagelayout
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Help with top margin when inserting a file
Rick:
It's likely that your inserted document used a paragraph style (say Normal, or Body Text) that is also defined in the host document. The definition of that style in the host document would be used, and may be different. It's probable that the Spacing Before, Spacing After, or Line Spacing is different in the host document. As a quick check, open the host document and the source of the inserted document. In each document, position the insertion point in a body text paragraph (might be any style name, but the one used for the bulk of the paragraphs in your document) and click Format Paragraph. Compare the settings. You can apply manual formatting to all the body text paragraphs in the inserted file to make them match the settings in the original source file. But THIS IS A BAD PRACTICE; even though it's quick it's dirty. Better solutions would be to change the definition of the style in the host document so it matches the definition used in the inserted document OR rename the style in the source of the inserted document, so that when you insert it you also insert the unique style names and their related style definition. Changing the style definition in the host document will make ALL the body text in that document look slightly different. If you can live with that, the easiest way to do this is to click Format Style, then click the Organizer button. Use the Close/Open File button to position the source document in the left pane and the host document in the right pane. Select the desired styles in the left pane and click Copy. To rename the styles in the source document, click Format Style, select the style then click Modify. Type the new name. E.G. Body Text might become Body Text Insert. Note that you cannot change the style name of a built-in style such as Normal. If that's what's being used, you'll have to define a new custom style with a unique name but the same properties as Normal, then use Find and Replace (with the More button clicked) to replace the Normal style with your custom style on all the paragraphs to which it's applied. IF you're using Word 2003 or 2007 there may be faster, easier ways to accomplish these ends. Bear -- Windows XP, Word 2000 "Rick Charnes" wrote: Thanks. After doing that and making some minor changes, the two docs are still slightly off vertically, pushing my new doc to an additional page, and I can't figure out why. They're the same starting at a line 4.3" from the top of the page, but then start to diverge: 4.3", 4.4", 4.6", 5.0"...7.1"... 4.3", 4.5", 4.7", 5.1"...7.3"... and the difference gets more pronounced closer to the bottom of the page. The font is exactly the same, the margins are exactly the same, there's no header on either. Any thoughts on what can make this happen? Thanks much. In article , says... Rick: Try opening the document you're going to insert, adding a continuous section break at the end of the document, then saving and closing it. Insert it just as you described, then delete the continuous section break from the end of the inserted document. Bear |
#6
Posted to microsoft.public.word.pagelayout
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Help with top margin when inserting a file
See http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm for some
considerations. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rick Charnes" wrote in message om... Thanks. After doing that and making some minor changes, the two docs are still slightly off vertically, pushing my new doc to an additional page, and I can't figure out why. They're the same starting at a line 4.3" from the top of the page, but then start to diverge: 4.3", 4.4", 4.6", 5.0"...7.1"... 4.3", 4.5", 4.7", 5.1"...7.3"... and the difference gets more pronounced closer to the bottom of the page. The font is exactly the same, the margins are exactly the same, there's no header on either. Any thoughts on what can make this happen? Thanks much. In article , says... Rick: Try opening the document you're going to insert, adding a continuous section break at the end of the document, then saving and closing it. Insert it just as you described, then delete the continuous section break from the end of the inserted document. Bear |
#7
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Help with top margin when inserting a file
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