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How do I insert chapter number with page number in footer?



 
 
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  #1  
Old May 6th 05, 07:58 PM
Joan
external usenet poster
 
Posts: n/a
Default How do I insert chapter number with page number in footer?

This used to work in Word 2000, but in 2003, the footer page number will not
bring in the chapter number with the page number (e.g., 1-1, A-1). Here is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is based on
an outline numbering format. In the Heading, the chapter + number appear as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter starts
with style as "Heading 1", and set the User separator "- (hyphen)," and set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter number
to include in the caption or page number. To apply chapter numbers use the
Bullets and Numbering command on the Format menu and select a multilevel list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1 above. I'm
not sure what step I'm missing in this process, but it wasn't this difficult
previously to get that Chapter number into the footer with a hyphen before
the sequential page number.
Help!
Thanks.
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  #2  
Old May 7th 05, 04:46 AM
Shauna Kelly
external usenet poster
 
Posts: n/a
Default

Hi Joan

See: I want to include the chapter number with the page number in the
Header - how can I do this?
http://www.word.mvps.org/FAQs/Number...pterNumber.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Joan" wrote in message
...
This used to work in Word 2000, but in 2003, the footer page number will
not
bring in the chapter number with the page number (e.g., 1-1, A-1). Here
is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is based
on
an outline numbering format. In the Heading, the chapter + number appear
as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter starts
with style as "Heading 1", and set the User separator "- (hyphen)," and
set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter
number
to include in the caption or page number. To apply chapter numbers use
the
Bullets and Numbering command on the Format menu and select a multilevel
list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1 above.
I'm
not sure what step I'm missing in this process, but it wasn't this
difficult
previously to get that Chapter number into the footer with a hyphen before
the sequential page number.
Help!
Thanks.



  #3  
Old May 7th 05, 05:48 AM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

It sounds as if Joan has already correctly done everything suggested in that
article, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Shauna Kelly" wrote in message
...
Hi Joan

See: I want to include the chapter number with the page number in the
Header - how can I do this?
http://www.word.mvps.org/FAQs/Number...pterNumber.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Joan" wrote in message
...
This used to work in Word 2000, but in 2003, the footer page number will
not
bring in the chapter number with the page number (e.g., 1-1, A-1). Here
is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is based
on
an outline numbering format. In the Heading, the chapter + number

appear
as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the

Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter starts
with style as "Heading 1", and set the User separator "- (hyphen)," and
set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter
number
to include in the caption or page number. To apply chapter numbers use
the
Bullets and Numbering command on the Format menu and select a multilevel
list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1 above.
I'm
not sure what step I'm missing in this process, but it wasn't this
difficult
previously to get that Chapter number into the footer with a hyphen

before
the sequential page number.
Help!
Thanks.




  #4  
Old May 9th 05, 03:37 PM
Joan
external usenet poster
 
Posts: n/a
Default

Suzanne,
You are correct. I checked the link to make absolutely sure I hadn't missed
anything (actually, I've seen this article a number of times), but I've
followed the instructions precisely. Yet the software does not respond as
indicated in the instructions. I don't know if this is a bug or if there is
some other (undocumented?) setting buried in the Word 2003 that needs
adjusting. If you have any thoughts, I am definitely interested.
Many thanks for your help.
Joan

"Suzanne S. Barnhill" wrote:

It sounds as if Joan has already correctly done everything suggested in that
article, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Shauna Kelly" wrote in message
...
Hi Joan

See: I want to include the chapter number with the page number in the
Header - how can I do this?
http://www.word.mvps.org/FAQs/Number...pterNumber.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Joan" wrote in message
...
This used to work in Word 2000, but in 2003, the footer page number will
not
bring in the chapter number with the page number (e.g., 1-1, A-1). Here
is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is based
on
an outline numbering format. In the Heading, the chapter + number

appear
as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the

Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter starts
with style as "Heading 1", and set the User separator "- (hyphen)," and
set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter
number
to include in the caption or page number. To apply chapter numbers use
the
Bullets and Numbering command on the Format menu and select a multilevel
list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1 above.
I'm
not sure what step I'm missing in this process, but it wasn't this
difficult
previously to get that Chapter number into the footer with a hyphen

before
the sequential page number.
Help!
Thanks.





  #5  
Old May 9th 05, 04:00 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Offhand, I can't think of anything, though I don't have any personal
experience with this feature, so I might be missing something. If you'd like
to send me a *small* sample of the problem document, I'll take a look and
see what I can figure out.

One more thought, though: have you set up outline numbering as described at
http://www.shaunakelly.com/word/numb...umbering.html? Even if
you're numbering only one heading level, it's worthwhile to go through this
process in order to link the numbering to the style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Joan" wrote in message
...
Suzanne,
You are correct. I checked the link to make absolutely sure I hadn't

missed
anything (actually, I've seen this article a number of times), but I've
followed the instructions precisely. Yet the software does not respond as
indicated in the instructions. I don't know if this is a bug or if there

is
some other (undocumented?) setting buried in the Word 2003 that needs
adjusting. If you have any thoughts, I am definitely interested.
Many thanks for your help.
Joan

"Suzanne S. Barnhill" wrote:

It sounds as if Joan has already correctly done everything suggested in

that
article, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Shauna Kelly" wrote in

message
...
Hi Joan

See: I want to include the chapter number with the page number in the
Header - how can I do this?
http://www.word.mvps.org/FAQs/Number...pterNumber.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Joan" wrote in message
...
This used to work in Word 2000, but in 2003, the footer page number

will
not
bring in the chapter number with the page number (e.g., 1-1, A-1).

Here
is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is

based
on
an outline numbering format. In the Heading, the chapter + number

appear
as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the

Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter

starts
with style as "Heading 1", and set the User separator "- (hyphen),"

and
set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter
number
to include in the caption or page number. To apply chapter numbers

use
the
Bullets and Numbering command on the Format menu and select a

multilevel
list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1

above.
I'm
not sure what step I'm missing in this process, but it wasn't this
difficult
previously to get that Chapter number into the footer with a hyphen

before
the sequential page number.
Help!
Thanks.





 




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