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I have read and tried all suggested solutions and nothing works; can anyone
offer real help please? What's the problem. I have a draft (WORD 2003) document with many changes. I save the document in "Final" format and send it by email to a dozen recipients. Th email recipients receives it in "Final Showing Markup" format. Many don't like this format and phone me asking what are all these red lines, comments, balloons, etc. I explain. What do I want? I want to keep my one document with all changes in for my use only. (ie. I do not want to accept/reject changes until I have feedback from email recipients). I want email recipients to receive a user-friendly documents (in "Final" format). What solutions did I try? I disabled the Tools/Options/Security tab of "make hidden mark-up visisble when opening or saving". This never changed a thing!! Please help! "Suzanne S. Barnhill" wrote: You can open the document without showing markup in two ways: 1. Clear the check box for "Make hidden markup visible when opening or saving" on the Security tab of Tools | Options (the dangerous way). 2. Remove the markup by accepting all changes (the better way). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian" wrote in message ... So what you are saying is there is no way to open a document and NOT SHOW MARKUP? This question has been posted on here about 5 times and every time the question is not answered. I do not really care if past versions had it on or not I just want to open a document and see the document not all past versions. The reason this is so aggravating is in my job we reuse old word doc's for YEARS we have some (while showing markup) going back to 96. I do not like having the inconvenience of having to hit view and unclick Markup. Can you set up a MACRO to do it since no one else can figure how to turn a default setting off? "Margaret Aldis" wrote: You are confusing several different issues here. 'Protecting for tracked changes' is a setting that locks the document so that changes are tracked and the user can't turn it off from the toolbar. It isn't the same as just having tracked changes set 'on' (so any changes are marked), nor is it the same as having changes (insertions and deletions) showing up in the document. Word 2003 will by default open documents in the 'Final showing mark-up' view if there are tracked changes in the document (whether or not tracking is currently on, whether or not document is protected for tracking). If documents created in earlier versions of Word open like this, then it is because you were (perhaps inadvertently) tracking changes at some time in the past, and you have never accepted/rejected those changes. Word 2003 has a new view default here, but it doesn't turn tracking (or protection) on and it certainly can't generate revisions that weren't already in the document! I assume the idea of the new view default was to alert people to the revisions stored in their document to avoid embarrassment, though from the posts here it often seems to ensure that Word 2003 recipients see changes Word 2002 senders had forgotten about without even trying to snoop g. The only way of removing changes in documents is to accept or reject the changes. But if all you want to do is clean out the revision marking, without any backtracking of the changes you've made, you just turn off tracking (if it's still on) and 'Accept all changes' (available on the dropdown menu beside the Accept Change button) - you don't have to accept each change individually. You can *view* the document without the changes by choosing Final without Markup, but that will leave the changes in the file, and they will be visible on opening. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "CarolChris" wrote in message ... If it is not enabled by default, why then does a form created in an earlier version of Word and protected as a form (not for tracked changes) open in Word 2003 displaying the tracked changes? It seems that Word 2003 thinks the form is protected for tracked changes. My company recently updated to Office 2003, and this issue with forms has been a major complaint from many users. "Suzanne S. Barnhill" wrote: Track Changes is not enabled by default in any version of Word. If it is turned on for a specific document, then it is because you or the document creator turned it on. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. " wrote in message ... Is it possible to turn it off so that it does not track any revisions and comments at all? To clean up every file by accepting or rejecting all revision marks and deleting all comments is a waste of time. The feature may be useful, but the user should be able to decide when to use it. "Suzanne S. Barnhill" wrote: What part of it do you want to change? Have you looked at the options on the Track Changes tab of Tools | Options? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. " wrote in message ... How to override the track changes default? |
#3
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Thank you Jay for your suggestion; I know you are trying to help. What you
have indicated is a "workaround" involving duplicating files. I knew about workarounds, but I don't consider them real solutions. WORD 2003 still forces me "accept or reject" changes prematurely, if I want to my readers to get a certain display. This would be fine if we're talking about a simple 2-page memo going to a couple of people. But my document is 30,000 words going to a dozen people with 4-5 iterations for consulting. The process of managing document flow and revisions is complex enough, without have to duplicate files simply because there's no technical solution...only manual workarounds. Guess that will have to do until MS take note! Thanks all the same. "Jay Freedman" wrote: Obviously you did not try "all the suggested solutions". Clearing the checkbox affects only the display on your own computer. Your recipients will still have the box checked, so they will see your revisions **because they are still in the document they received**. Use Suzanne's second suggestion. Since you want a copy with the revisions still in it, **make a copy**. Accept or reject all the changes in one copy, and send only that copy to the other people. Keep the other copy, with the revisions untouched, only on your computer. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Sun, 28 Aug 2005 00:01:04 -0700, "bill saunders" bill wrote: I have read and tried all suggested solutions and nothing works; can anyone offer real help please? What's the problem. I have a draft (WORD 2003) document with many changes. I save the document in "Final" format and send it by email to a dozen recipients. Th email recipients receives it in "Final Showing Markup" format. Many don't like this format and phone me asking what are all these red lines, comments, balloons, etc. I explain. What do I want? I want to keep my one document with all changes in for my use only. (ie. I do not want to accept/reject changes until I have feedback from email recipients). I want email recipients to receive a user-friendly documents (in "Final" format). What solutions did I try? I disabled the Tools/Options/Security tab of "make hidden mark-up visisble when opening or saving". This never changed a thing!! Please help! "Suzanne S. Barnhill" wrote: You can open the document without showing markup in two ways: 1. Clear the check box for "Make hidden markup visible when opening or saving" on the Security tab of Tools | Options (the dangerous way). 2. Remove the markup by accepting all changes (the better way). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian" wrote in message ... So what you are saying is there is no way to open a document and NOT SHOW MARKUP? This question has been posted on here about 5 times and every time the question is not answered. I do not really care if past versions had it on or not I just want to open a document and see the document not all past versions. The reason this is so aggravating is in my job we reuse old word doc's for YEARS we have some (while showing markup) going back to 96. I do not like having the inconvenience of having to hit view and unclick Markup. Can you set up a MACRO to do it since no one else can figure how to turn a default setting off? "Margaret Aldis" wrote: You are confusing several different issues here. 'Protecting for tracked changes' is a setting that locks the document so that changes are tracked and the user can't turn it off from the toolbar. It isn't the same as just having tracked changes set 'on' (so any changes are marked), nor is it the same as having changes (insertions and deletions) showing up in the document. Word 2003 will by default open documents in the 'Final showing mark-up' view if there are tracked changes in the document (whether or not tracking is currently on, whether or not document is protected for tracking). If documents created in earlier versions of Word open like this, then it is because you were (perhaps inadvertently) tracking changes at some time in the past, and you have never accepted/rejected those changes. Word 2003 has a new view default here, but it doesn't turn tracking (or protection) on and it certainly can't generate revisions that weren't already in the document! I assume the idea of the new view default was to alert people to the revisions stored in their document to avoid embarrassment, though from the posts here it often seems to ensure that Word 2003 recipients see changes Word 2002 senders had forgotten about without even trying to snoop g. The only way of removing changes in documents is to accept or reject the changes. But if all you want to do is clean out the revision marking, without any backtracking of the changes you've made, you just turn off tracking (if it's still on) and 'Accept all changes' (available on the dropdown menu beside the Accept Change button) - you don't have to accept each change individually. You can *view* the document without the changes by choosing Final without Markup, but that will leave the changes in the file, and they will be visible on opening. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "CarolChris" wrote in message ... If it is not enabled by default, why then does a form created in an earlier version of Word and protected as a form (not for tracked changes) open in Word 2003 displaying the tracked changes? It seems that Word 2003 thinks the form is protected for tracked changes. My company recently updated to Office 2003, and this issue with forms has been a major complaint from many users. "Suzanne S. Barnhill" wrote: Track Changes is not enabled by default in any version of Word. If it is turned on for a specific document, then it is because you or the document creator turned it on. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. " wrote in message ... Is it possible to turn it off so that it does not track any revisions and comments at all? To clean up every file by accepting or rejecting all revision marks and deleting all comments is a waste of time. The feature may be useful, but the user should be able to decide when to use it. "Suzanne S. Barnhill" wrote: What part of it do you want to change? Have you looked at the options on the Track Changes tab of Tools | Options? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. " wrote in message ... How to override the track changes default? |
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