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#1
Posted to microsoft.public.word.pagelayout
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How do I keep the TOC from changing it's appearence when I print.
The TOC looks good on screen and in print preview, but when I hit print it
shrinks the appearence and alters the information and prints it all wrong... do you know why? |
#2
Posted to microsoft.public.word.pagelayout
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How do I keep the TOC from changing it's appearence when I print.
Check under the following:
Tools, Options, Print, Update fields. If this is checked, clear the box. What appears to be happening is that you have manually formatted the TOC to how you want it to look like, but you have not modified the TOC styles, so if this box is checked then Word refreshes the TOC (which is a Field) then send to the printer. It is best not to use manual formatting, especially with the TOC. If you are using 2003, you can have the manual settings forced in to the Styles but having the cursor on, say, a Heading 1 in the TOC, ensure that the Style Box (usually top left in toolbar) says TOC1 not Hyperlink (moving cursor left or right away from the start and end of the line), then using the Format, Styles and Formatting dialog, scroll down the "Pick" list to TOC1, right click, Update to match selection. Do this for the other TOC styles involved. If you have done major manual formatting this application of style can initially cause the TOC to go haywire (as you have discribed) but you can now force the TOC into a format you want and it wont misbeahve again (hopefully). The above is for 2003, if you are 2007, the descriptions may be different. Come back if you need any further help. Check out http://www.ShaunaKelly.com/word/toc/CreateATOC.html Hope this helps DeanH "Tonya" wrote: The TOC looks good on screen and in print preview, but when I hit print it shrinks the appearence and alters the information and prints it all wrong... do you know why? |
#3
Posted to microsoft.public.word.pagelayout
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How do I keep the TOC from changing it's appearence when I print.
In Word 2007, you can do this to modify the TOC styles: Press
Ctrl+Alt+Shift+S to display the Styles pane. Press the Manage Styles button. Click the Edit tab. Locate each of the TOC styles (TOC 1, TOC 2, etc.) and modify them to suit your needs, by clicking the Modify button and then making the desired changes. (If you want to transfer the settings of a style to the attached template, be sure to check the "New documents based on this template" option in the Modify Style dialog box.) -- Stefan Blom Microsoft Word MVP "DeanH" wrote in message ... Check under the following: Tools, Options, Print, Update fields. If this is checked, clear the box. What appears to be happening is that you have manually formatted the TOC to how you want it to look like, but you have not modified the TOC styles, so if this box is checked then Word refreshes the TOC (which is a Field) then send to the printer. It is best not to use manual formatting, especially with the TOC. If you are using 2003, you can have the manual settings forced in to the Styles but having the cursor on, say, a Heading 1 in the TOC, ensure that the Style Box (usually top left in toolbar) says TOC1 not Hyperlink (moving cursor left or right away from the start and end of the line), then using the Format, Styles and Formatting dialog, scroll down the "Pick" list to TOC1, right click, Update to match selection. Do this for the other TOC styles involved. If you have done major manual formatting this application of style can initially cause the TOC to go haywire (as you have discribed) but you can now force the TOC into a format you want and it wont misbeahve again (hopefully). The above is for 2003, if you are 2007, the descriptions may be different. Come back if you need any further help. Check out http://www.ShaunaKelly.com/word/toc/CreateATOC.html Hope this helps DeanH "Tonya" wrote: The TOC looks good on screen and in print preview, but when I hit print it shrinks the appearence and alters the information and prints it all wrong... do you know why? |
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