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#1
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Identical 2-level index tags yield different results in index. Hel
CONTEXT: In the index in my Word 2003 document, I have a 2-level entry that
lists about 150 names of fields. My XE tags all have the main entry "fields, configuration" and then a subentry like "Audio Codec" { XE "fields, configuration:Audio Codec" }. When I generate the index, about a third of the index entries are fine: I have a style Index 1 entry followed by a series of style Index 2 entries (the field names) in alpabetical order. PROBLEM: The other 2/3 of my entries appear under a second identical Index 1 heading "fields, configuration," but these subentries all have the Index 3 style AND are listed in the order in which they appear in the document rather than in alphabetical order! The XE tags are absolutely identical to those that yield the desired index entry structure. What am I doing wrong? I still have Track Changes enabled, as my document is under review. Could that be causing the problem? Some of the index tags have been added or changed, and so are marked as changes. Thanks for any help you can offer. |
#2
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Generally speaking, a lot of things don't work quite right in Word until you
turn Track Changes off and accept changes. The conventional advice is to be *absolutely* sure that the fields are identical, that they don't contain any extraneous spaces or different punctuation, but it sounds as if you have already verified this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Leslie in Montreal" wrote in message ... CONTEXT: In the index in my Word 2003 document, I have a 2-level entry that lists about 150 names of fields. My XE tags all have the main entry "fields, configuration" and then a subentry like "Audio Codec" { XE "fields, configuration:Audio Codec" }. When I generate the index, about a third of the index entries are fine: I have a style Index 1 entry followed by a series of style Index 2 entries (the field names) in alpabetical order. PROBLEM: The other 2/3 of my entries appear under a second identical Index 1 heading "fields, configuration," but these subentries all have the Index 3 style AND are listed in the order in which they appear in the document rather than in alphabetical order! The XE tags are absolutely identical to those that yield the desired index entry structure. What am I doing wrong? I still have Track Changes enabled, as my document is under review. Could that be causing the problem? Some of the index tags have been added or changed, and so are marked as changes. Thanks for any help you can offer. |
#3
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Thank you, Suzanne. I tried the experiment of accepting changes for a couple
of the XE tags and regenerating the index. Voila! Now I'll know to think about Track Changes when I encounter other features that don't seem to work as they should (or I think they should). As we say in Montreal, merci beaucoup. "Suzanne S. Barnhill" wrote: Generally speaking, a lot of things don't work quite right in Word until you turn Track Changes off and accept changes. The conventional advice is to be *absolutely* sure that the fields are identical, that they don't contain any extraneous spaces or different punctuation, but it sounds as if you have already verified this. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Leslie in Montreal" wrote in message ... CONTEXT: In the index in my Word 2003 document, I have a 2-level entry that lists about 150 names of fields. My XE tags all have the main entry "fields, configuration" and then a subentry like "Audio Codec" { XE "fields, configuration:Audio Codec" }. When I generate the index, about a third of the index entries are fine: I have a style Index 1 entry followed by a series of style Index 2 entries (the field names) in alpabetical order. PROBLEM: The other 2/3 of my entries appear under a second identical Index 1 heading "fields, configuration," but these subentries all have the Index 3 style AND are listed in the order in which they appear in the document rather than in alphabetical order! The XE tags are absolutely identical to those that yield the desired index entry structure. What am I doing wrong? I still have Track Changes enabled, as my document is under review. Could that be causing the problem? Some of the index tags have been added or changed, and so are marked as changes. Thanks for any help you can offer. |