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#1
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Footnote numbering re-starts at 1
I'm working on a book-length document converted from WordPerfect.
At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#2
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Footnote numbering re-starts at 1
One thing you could try is to Convert All footnotes to endnotes, and
then back again. Or, Select All the footnotes (put the cursor in any note, Ctrl-A) and Update Fields (F9). You probably want to check for Footnote Text (a paragraph style) rather than Footnote Reference (a character style). On Sep 20, 11:29*am, Erin Page wrote: I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#3
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Footnote numbering re-starts at 1
If grammatim's suggestions don't work, you may have to just recreate the
footnotes. It frequently happens in documents converted from WordPerfect that the footnotes *look* perfectly normal, but they somehow just miss being "real" Word-type footnotes. When this happens, the only recourse is to create "real" footnotes out of the fake ones. Insert a new footnote reference next to the "fake" one, drag (or cut/paste) the text from the "fake" footnote into the new "real" one, and then delete the "fake" one (by deleting its reference in the document). This can really go pretty quickly once you get started. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#4
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Footnote numbering re-starts at 1
Thanks, Grammatim and Suzanne. Grammatim's workarounds didn't fix it, so I'm
left with re-creating the footnotes. Suzanne, if I can impose on you--any tips on what workflow might be most efficient? "Suzanne S. Barnhill" wrote: If grammatim's suggestions don't work, you may have to just recreate the footnotes. It frequently happens in documents converted from WordPerfect that the footnotes *look* perfectly normal, but they somehow just miss being "real" Word-type footnotes. When this happens, the only recourse is to create "real" footnotes out of the fake ones. Insert a new footnote reference next to the "fake" one, drag (or cut/paste) the text from the "fake" footnote into the new "real" one, and then delete the "fake" one (by deleting its reference in the document). This can really go pretty quickly once you get started. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#5
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Footnote numbering re-starts at 1
I would suggest working in Normal (Draft) view so that you have the footnote
pane showing the footnotes continuously; you may want to drag upward to give the footnote pane more space. As you select a given note, Word should scroll the document text to that note reference. Place the insertion point in the document before or after the existing note reference and press Ctrl+Alt+F. This will create a new note in the footnote pane. Select the text in the dysfunctional note and drag it into the new one. Then select the reference mark for the old note in the document and delete it. Lather, rinse, repeat. One caveat: When you select the text in the old note, DON'T select the paragraph mark. If Word insists on selecting it anyway, go to Tools | Options | Edit and disable "Use smart paragraph selection" (at least temporarily). You want to drag (or cut/paste) just the content of the paragraph but not the paragraph itself into the new note, leaving an empty paragraph with the old note. This sounds complex, but I'd be willing to bet it will go quickly. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... Thanks, Grammatim and Suzanne. Grammatim's workarounds didn't fix it, so I'm left with re-creating the footnotes. Suzanne, if I can impose on you--any tips on what workflow might be most efficient? "Suzanne S. Barnhill" wrote: If grammatim's suggestions don't work, you may have to just recreate the footnotes. It frequently happens in documents converted from WordPerfect that the footnotes *look* perfectly normal, but they somehow just miss being "real" Word-type footnotes. When this happens, the only recourse is to create "real" footnotes out of the fake ones. Insert a new footnote reference next to the "fake" one, drag (or cut/paste) the text from the "fake" footnote into the new "real" one, and then delete the "fake" one (by deleting its reference in the document). This can really go pretty quickly once you get started. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#6
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Footnote numbering re-starts at 1
As an aside... for a project I recently completed, we found that footnote
numbering was restarting at 1 in several places, and was actually skipping numbers in other places... skipping from 179 to 191, for example. This was not a document that had been converted from WordPerfect -- it had always been a Word document. It turned out that one of our consultants had decided to use endnotes to create notes for several tables, with a continuous section break after each of those tables. Even though footnotes were set for continuous numbering, the presence of the endnotes and section breaks apparently were more complexity than Word could handle (this was a 600+ page document with numerous tables and figures--one of seven volumes totaling thousands of pages). In our case, converting the document to Word 2007 format and then back to Word 2003 format mysteriously "fixed" the problem. No clue why. I like to think it was magical elves, though. However... if Erin's document contains endnotes, then she should check to see if they might be interfering somehow. And, even if not, if Word 2007 is available... it might be worth a minute or two to make a copy of the problem document, put it through the spin cycle with Word 2007, and see if it comes out clean. If it does.. great, and you might save some time. If it doesn't, you've only lost a minute or two (because you did it using a COPY of the document, and the original is safe and unharmed and none-the-worse for the process). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Suzanne S. Barnhill" wrote in message ... I would suggest working in Normal (Draft) view so that you have the footnote pane showing the footnotes continuously; you may want to drag upward to give the footnote pane more space. As you select a given note, Word should scroll the document text to that note reference. Place the insertion point in the document before or after the existing note reference and press Ctrl+Alt+F. This will create a new note in the footnote pane. Select the text in the dysfunctional note and drag it into the new one. Then select the reference mark for the old note in the document and delete it. Lather, rinse, repeat. One caveat: When you select the text in the old note, DON'T select the paragraph mark. If Word insists on selecting it anyway, go to Tools | Options | Edit and disable "Use smart paragraph selection" (at least temporarily). You want to drag (or cut/paste) just the content of the paragraph but not the paragraph itself into the new note, leaving an empty paragraph with the old note. This sounds complex, but I'd be willing to bet it will go quickly. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... Thanks, Grammatim and Suzanne. Grammatim's workarounds didn't fix it, so I'm left with re-creating the footnotes. Suzanne, if I can impose on you--any tips on what workflow might be most efficient? "Suzanne S. Barnhill" wrote: If grammatim's suggestions don't work, you may have to just recreate the footnotes. It frequently happens in documents converted from WordPerfect that the footnotes *look* perfectly normal, but they somehow just miss being "real" Word-type footnotes. When this happens, the only recourse is to create "real" footnotes out of the fake ones. Insert a new footnote reference next to the "fake" one, drag (or cut/paste) the text from the "fake" footnote into the new "real" one, and then delete the "fake" one (by deleting its reference in the document). This can really go pretty quickly once you get started. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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#7
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Footnote numbering re-starts at 1
Sounds like a plan to me.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Herb Tyson [MVP]" wrote in message ... As an aside... for a project I recently completed, we found that footnote numbering was restarting at 1 in several places, and was actually skipping numbers in other places... skipping from 179 to 191, for example. This was not a document that had been converted from WordPerfect -- it had always been a Word document. It turned out that one of our consultants had decided to use endnotes to create notes for several tables, with a continuous section break after each of those tables. Even though footnotes were set for continuous numbering, the presence of the endnotes and section breaks apparently were more complexity than Word could handle (this was a 600+ page document with numerous tables and figures--one of seven volumes totaling thousands of pages). In our case, converting the document to Word 2007 format and then back to Word 2003 format mysteriously "fixed" the problem. No clue why. I like to think it was magical elves, though. However... if Erin's document contains endnotes, then she should check to see if they might be interfering somehow. And, even if not, if Word 2007 is available... it might be worth a minute or two to make a copy of the problem document, put it through the spin cycle with Word 2007, and see if it comes out clean. If it does.. great, and you might save some time. If it doesn't, you've only lost a minute or two (because you did it using a COPY of the document, and the original is safe and unharmed and none-the-worse for the process). -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Suzanne S. Barnhill" wrote in message ... I would suggest working in Normal (Draft) view so that you have the footnote pane showing the footnotes continuously; you may want to drag upward to give the footnote pane more space. As you select a given note, Word should scroll the document text to that note reference. Place the insertion point in the document before or after the existing note reference and press Ctrl+Alt+F. This will create a new note in the footnote pane. Select the text in the dysfunctional note and drag it into the new one. Then select the reference mark for the old note in the document and delete it. Lather, rinse, repeat. One caveat: When you select the text in the old note, DON'T select the paragraph mark. If Word insists on selecting it anyway, go to Tools | Options | Edit and disable "Use smart paragraph selection" (at least temporarily). You want to drag (or cut/paste) just the content of the paragraph but not the paragraph itself into the new note, leaving an empty paragraph with the old note. This sounds complex, but I'd be willing to bet it will go quickly. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... Thanks, Grammatim and Suzanne. Grammatim's workarounds didn't fix it, so I'm left with re-creating the footnotes. Suzanne, if I can impose on you--any tips on what workflow might be most efficient? "Suzanne S. Barnhill" wrote: If grammatim's suggestions don't work, you may have to just recreate the footnotes. It frequently happens in documents converted from WordPerfect that the footnotes *look* perfectly normal, but they somehow just miss being "real" Word-type footnotes. When this happens, the only recourse is to create "real" footnotes out of the fake ones. Insert a new footnote reference next to the "fake" one, drag (or cut/paste) the text from the "fake" footnote into the new "real" one, and then delete the "fake" one (by deleting its reference in the document). This can really go pretty quickly once you get started. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Erin Page" wrote in message ... I'm working on a book-length document converted from WordPerfect. At about five places, the footnotes re-start numbering at 1, which we don't want. I've confirmed that footnotes are set to continuous numbering. If I insert a footnote within the area of text that has footnotes with restarted numbering, the new footnote continues the old number--i.e., if the footnotes are 73, 74, 75, 1, 2, 3, 4 and I insert a note between 2 and 3, the new note is numbered 76. Add'l info: There were sections in the document and the restarted numbering was roughly correlated with the sections, but I don't think it was one to one (there were dozens of section breaks in the document after I first converted it). I've removed all sections and the renumbering is still there. Finally, in case styling matters, the footnote references w/re-started numbered aren't styled as Footnote Reference. Applying FOotnote Reference doesn't change the footnote number. Any help will be much appreciated; thanks! |
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