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#1
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Need Help From Word Experts
I would appreciate some help on the document that I have uploaded he
http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: AndaleMono.... Select all 7 instances in the Style and Formatting Pane. Nothing gets selected. Try to delete the AndaleMono style.... It won't delete. Centered.... Select all 11 instances in the Style and Formatting Pane. Nothing gets selected. Try to delete the Centered Style. It won't delete Tools / Templates and Add-Ins / Organizer.... Neither AndaleMono or Centered appear. Headings... what is the best way to name them ? What should they be based on ? Right now I'm basing many of them on the Normal Style. Does not seem to work as well as when I base Body Styles on Normal. How can I get Word to stop Renaming my Heading Styles and sticking "Style" in front of the Heading name ? What is the best way to name Body Styles ? The mess in the table on page 247. I can't seem to get rid of it. Why does Clear Formatting not do anything ? Why can't I change the Style ? What do you think of the way I break manually between pages ? Is there a better way ? When I have a table that extends all the way across the page is Preferred Width 100 Percent the way to go if I decided to change margin sizes ? Is sticking almost all the graphics in tables as I have done the best way to go ? What is the Graphic Anchor all about ? Why does it display and how do you use it ? A comprehesive explination of the Graphic Anchor would be appreciated. What should graphics be attached to ? Have any of you spent any time with Open Office Writer ? If so what do you think of it ? What are the pros and cons of Open Office Writer ? I know one advantage is that Open Office Writer saves .pdf. Jon Banquer Phoenix, Arizona |
#2
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Need Help From Word Experts
It is best to use the built-in heading styles rather than create your own;
for some reasons, see http://www.shaunakelly.com/word/numb...ingStyles.html In fact, using built-in styles generally is a good idea, since it reduces the number of styles in the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jon_banquer" wrote in message oups.com... I would appreciate some help on the document that I have uploaded he http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: AndaleMono.... Select all 7 instances in the Style and Formatting Pane. Nothing gets selected. Try to delete the AndaleMono style.... It won't delete. Centered.... Select all 11 instances in the Style and Formatting Pane. Nothing gets selected. Try to delete the Centered Style. It won't delete Tools / Templates and Add-Ins / Organizer.... Neither AndaleMono or Centered appear. Headings... what is the best way to name them ? What should they be based on ? Right now I'm basing many of them on the Normal Style. Does not seem to work as well as when I base Body Styles on Normal. How can I get Word to stop Renaming my Heading Styles and sticking "Style" in front of the Heading name ? What is the best way to name Body Styles ? The mess in the table on page 247. I can't seem to get rid of it. Why does Clear Formatting not do anything ? Why can't I change the Style ? What do you think of the way I break manually between pages ? Is there a better way ? When I have a table that extends all the way across the page is Preferred Width 100 Percent the way to go if I decided to change margin sizes ? Is sticking almost all the graphics in tables as I have done the best way to go ? What is the Graphic Anchor all about ? Why does it display and how do you use it ? A comprehesive explination of the Graphic Anchor would be appreciated. What should graphics be attached to ? Have any of you spent any time with Open Office Writer ? If so what do you think of it ? What are the pros and cons of Open Office Writer ? I know one advantage is that Open Office Writer saves .pdf. Jon Banquer Phoenix, Arizona |
#3
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Need Help From Word Experts
Suzanne S. Barnhill wrote: It is best to use the built-in heading styles rather than create your own; for some reasons, see http://www.shaunakelly.com/word/numb...ingStyles.html In fact, using built-in styles generally is a good idea, since it reduces the number of styles in the document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. How about downloading and looking at the document I posted ? When you do you will see that I *did use* Words built in Headings ! What happens when you use Words built in Heading Styles but need say a space of 6 before, or say 6 before and 6 after, or just 6 after, etc ? I'm really looking for much more complete answers then you have provided. Perhaps you can download the document like I asked and try again with some advise that I can put to good use ? Thanks, Jon Banquer Phoenix, Arizona |
#4
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Need Help From Word Experts
Hi jon
jon_banquer wrote: How about downloading and looking at the document I posted ? When you do you will see that I *did use* Words built in Headings ! Then I don't understand why are you asking about how to _name_ them? What happens when you use Words built in Heading Styles but need say a space of 6 before, or say 6 before and 6 after, or just 6 after, etc ? Use the built-in styles, but change them to your liking. A good and pretty comprehensive primer which answer many of your questions can be found at: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm If you follow that while creating your template and subsequent document, you won't have problems with stray formatting anymore, either. Perhaps you can download the document like I asked and try again with some advise that I can put to good use ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#5
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Need Help From Word Experts
Robert M. Franz (RMF) wrote:
Hi jon jon_banquer wrote: How about downloading and looking at the document I posted ? When you do you will see that I *did use* Words built in Headings ! Then I don't understand why are you asking about how to _name_ them? What happens when you use Words built in Heading Styles but need say a space of 6 before, or say 6 before and 6 after, or just 6 after, etc ? Use the built-in styles, but change them to your liking. A good and pretty comprehensive primer which answer many of your questions can be found at: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm If you follow that while creating your template and subsequent document, you won't have problems with stray formatting anymore, either. Perhaps you can download the document like I asked and try again with some advise that I can put to good use ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Use the built-in styles, but change them to your liking. Please be more specific. How do I name Heading Styles and make Word happy ? Example: How would I name a Heading 2 Style that has a space of 6 before and 6 after so that Word is happy and doesn't change the name? What do you suggest I base this Heading 2 Style on and what should I use for the following paragraph when the following paragraphs are different thru out the document ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). Is it my imagination or are Microsoft users very fearful of the applications that Microsoft makes ? I gotta tell you I'm not very impressed with MS Word so far for long documents and desktop publishing. Jon Banquer Phoenix, Arizona |
#6
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Need Help From Word Experts
I think you still don't understand. You don't create a new level 2 style
based on Heading 2 (or anything else). You use the built-in Heading 2 style modified to suit your purposes. If you want Heading 2 to have 6 pts Space Before and After, then modify it accordingly. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "jon_banquer" wrote in message ups.com... Robert M. Franz (RMF) wrote: Hi jon jon_banquer wrote: How about downloading and looking at the document I posted ? When you do you will see that I *did use* Words built in Headings ! Then I don't understand why are you asking about how to _name_ them? What happens when you use Words built in Heading Styles but need say a space of 6 before, or say 6 before and 6 after, or just 6 after, etc ? Use the built-in styles, but change them to your liking. A good and pretty comprehensive primer which answer many of your questions can be found at: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm If you follow that while creating your template and subsequent document, you won't have problems with stray formatting anymore, either. Perhaps you can download the document like I asked and try again with some advise that I can put to good use ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Use the built-in styles, but change them to your liking. Please be more specific. How do I name Heading Styles and make Word happy ? Example: How would I name a Heading 2 Style that has a space of 6 before and 6 after so that Word is happy and doesn't change the name? What do you suggest I base this Heading 2 Style on and what should I use for the following paragraph when the following paragraphs are different thru out the document ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). Is it my imagination or are Microsoft users very fearful of the applications that Microsoft makes ? I gotta tell you I'm not very impressed with MS Word so far for long documents and desktop publishing. Jon Banquer Phoenix, Arizona |
#7
Posted to microsoft.public.word.formatting.longdocs
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Need Help From Word Experts
Is there something wrong with "Heading 2" ?
.... or ... "Heading 2,h2,myname" ? You can add names or shortcuts or abbreviations to the names of any of the built-in styles by adding them, preceded by commas, in the Modify Style dialog. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "jon_banquer" wrote in message ups.com... Robert M. Franz (RMF) wrote: Hi jon jon_banquer wrote: How about downloading and looking at the document I posted ? When you do you will see that I *did use* Words built in Headings ! Then I don't understand why are you asking about how to _name_ them? What happens when you use Words built in Heading Styles but need say a space of 6 before, or say 6 before and 6 after, or just 6 after, etc ? Use the built-in styles, but change them to your liking. A good and pretty comprehensive primer which answer many of your questions can be found at: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm If you follow that while creating your template and subsequent document, you won't have problems with stray formatting anymore, either. Perhaps you can download the document like I asked and try again with some advise that I can put to good use ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word Use the built-in styles, but change them to your liking. Please be more specific. How do I name Heading Styles and make Word happy ? Example: How would I name a Heading 2 Style that has a space of 6 before and 6 after so that Word is happy and doesn't change the name? What do you suggest I base this Heading 2 Style on and what should I use for the following paragraph when the following paragraphs are different thru out the document ? Perhaps I can, but not anymore today (and not on a productive machine, sorry -- you've heard about macro-viruses ;-)). Is it my imagination or are Microsoft users very fearful of the applications that Microsoft makes ? I gotta tell you I'm not very impressed with MS Word so far for long documents and desktop publishing. Jon Banquer Phoenix, Arizona |
#8
Posted to microsoft.public.word.formatting.longdocs
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Need Help From Word Experts
Hi jon
jon_banquer wrote: A good and pretty comprehensive primer which answer many of your questions can be found at: Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm If you follow that while creating your template and subsequent document, you won't have problems with stray formatting anymore, either. [..] Use the built-in styles, but change them to your liking. Please be more specific. How do I name Heading Styles and make Word happy ? I repeat: you don't! (Or: I would not.) In the mean time, curiosity got the better of me, and I actually did download your document. As others have stated in this thread: you might have mentioned its size when posting -- and you might also have stripped it down to a sensible size for us to download! The document looks at least structered in the sense that styles have been used in favour of direct formatting. There are, however, empty paragraphs every other page (well, I didn't look too far into the document, to be honest) -- that's something which is a no-no in any long document. Plus: you have way too many styles to describe _structure_, i.e. a handful of Heading 2 and Heading 3 styles each, w/ and w/o 6pt spacing before/after etc. I would never do that. The style name should (try to) describe what a paragraph is, and the definition of the style should determine how the paragraph is supposed to look. But you do not want more than one "Heading 2 style" (at least not when your headings are unnumbered). So, before we go any further: Why do you think you need 3 different styles with different formatting, if all instances really are headings of the 2nd or 3rd hierarchy? I intentionally did not delete the above article in this post, so I really urge you: read it. Example: How would I name a Heading 2 Style that has a space of 6 before and 6 after so that Word is happy and doesn't change the name? What do you suggest I base this Heading 2 Style on and what should I use for the following paragraph when the following paragraphs are different thru out the document ? I would simply _not_ define more than one Heading 2 style. More to spacing before/above at the bottom of this post. The definition of follow-up style is a property that helps the writer, i.e., when you are in a paragraph of this style, and you hit Return, then the new paragraph has this follow-up style set. It really is only a setting that kicks-in in this very Return. Afterwards, the writer may decide to reassign a different style, and the follow-up of the above paragraph will never be re-evaluated. When I decide on a styleset for a new type of document, today more than ever, I ask myself: how many styles do I really need? Take as many as absolutely needed, as few as possible. Is it my imagination or are Microsoft users very fearful of the applications that Microsoft makes ? [out-of-context error] Sorry, you lost me there. :-) Or are you saying that there is the possibility to name styles and folks are not using them enough? Maybe so. Especially when dealing with long documents, in time one usually tends to think in "CSS terms": the document creator should focus an writing content and needs to define _what_ a certain paragraph is (bodytext, heading x, etc.). The template creator needs to specify how a certain type of paragraph should look like. And if this guy specifies 30 styles instead of 10, then the writer will probably either kick his behinds or only use a fraction of the styles. [Besides, I shudder to think what would happen if people really used up all features there are in Word ;-)] I gotta tell you I'm not very impressed with MS Word so far for long documents and desktop publishing. Well, Microsoft (not even marketing, I'd wager) doesn't pretend that Word is a DTP application. You can try to use it as one, but you will always get poorer results than with, say, LaTeX or Indesign. But if you learn to use Word professionally, you will reach maybe 80-90% of the overall "quality" (though who would really be able to measure that ...) of the above products. The question is, whether you will find anyone to be willing to pay for the top 10-20%. Now, if you *do* work in Word, and end up having to do the finish on such a well-structured document (making it ready for PrePress, for instance), then and only then can you think about deviating from your styleset. For instance, if you really invest a lot in this document, you might turn off automatic hyphenation and apply hyphenation manually (and sparingly) throughout the document. You might change a spacing before or after in some paragraph or other, but _very_ sparingly. I would, *in this case only*, use direct formatting -- simply beceause it's very easy to strip it out for the second edition of the next printing. But more likely than spacing before/after I'd set one of the properties in the 2nd tab of Format | Paragraph, to force one para to a new page ("Keep with next", "Keep lines togehter", etc.). YMMV Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#9
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Need Help From Word Experts
jon_banquer wrote:
I would appreciate some help on the document that I have uploaded he http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: Download a 22 MB file without any warning that it's going to be that big? You're asking a lot of bandwidth, patience and macrovirus risk. Surely you could at least post a cut-down document to illustrate your point. Headings... what is the best way to name them ? Use the inbuilt heading system, and keep the default names. Have any of you spent any time with Open Office Writer ? If so what do you think of it ? What are the pros and cons of Open Office Writer ? I know one advantage is that Open Office Writer saves .pdf. So does Word and everything else, if you set up a pdf printer. There are lots of them out there that can be downloaded without much difficulty. My preference is to combine Ghostscript with RedMon. |
#10
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Need Help From Word Experts
See inline comments,
anon k wrote: jon_banquer wrote: I would appreciate some help on the document that I have uploaded he http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: Download a 22 MB file without any warning that it's going to be that big? You're asking a lot of bandwidth, patience and macrovirus risk. Surely you could at least post a cut-down document to illustrate your point. You want me to use Camtasia and do a video and post it ? The file will probably be larger but at least you won't have any chance of getting a Word virus. I don't think 22 megs is really that big in todays world unless your on AOL / dialup. Headings... what is the best way to name them ? Use the inbuilt heading system, and keep the default names. How do you do that when you have numerous instances of say Heading 2 ? Heading 2 with 6 before. Heading 2 with 6 after. Heading 2 with .... Have any of you spent any time with Open Office Writer ? If so what do you think of it ? What are the pros and cons of Open Office Writer ? I know one advantage is that Open Office Writer saves .pdf. So does Word and everything else, if you set up a pdf printer. There are lots of them out there that can be downloaded without much difficulty. My preference is to combine Ghostscript with RedMon. Jon Banquer Phoenix, Arizona |
#11
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Need Help From Word Experts
jon_banquer wrote:
See inline comments, anon k wrote: jon_banquer wrote: I would appreciate some help on the document that I have uploaded he http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: Download a 22 MB file without any warning that it's going to be that big? You're asking a lot of bandwidth, patience and macrovirus risk. Surely you could at least post a cut-down document to illustrate your point. You want me to use Camtasia and do a video and post it ? The file will probably be larger but at least you won't have any chance of getting a Word virus. I don't think 22 megs is really that big in todays world unless your on AOL / dialup. A short document will suffice. 22 megs is a big file for many of us regardless of what ISP we're using. You're sending vast quantities of unnecessary data and asking us to sift through it to find your problems. I don't see why anyone here should isolate your problems for you. Your sarcastic suggestion about Camtasia really doesn't help your situation. Nor does your diversionary tactic (in your other post) about people being scared of MS software. It's your document that we don't trust. By sending the entire thing, and then asking US to isolate all of your problems from the surrounding data, you're coming across as lazy, unreasonably demanding, and unappreciative. Your poor spelling, punctuation and grammar only bolster that appearance. Headings... what is the best way to name them ? Use the inbuilt heading system, and keep the default names. How do you do that when you have numerous instances of say Heading 2 ? Heading 2 with 6 before. Heading 2 with 6 after. Heading 2 with .... If you want to control the text like that, then you don't want to use hierarchical styles at all. Styles are for consistency and to emulate traditional typesetting. You're asking for inconsistency which, in traditional typesetting, is simply not done. That said, you can modify each heading separately. You can also create custom styles based on heading styles and name them "spaced heading 6pt before" and so on. As for your other comment about Word being unsuitable for desktop publishing, why use it if you want a desktop publisher? Word is a word processor, not a desktop publisher, so of course it's not going to serve as a desktop publisher. It doesn't even do a good job of justification and footnote text flow! If desktop publishing is what you want, you could switch to FrameMaker, PageMaker, TeX or MSPublisher. Each has different strengths and weaknesses. |
#12
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Need Help From Word Experts
anon k wrote:
jon_banquer wrote: See inline comments, anon k wrote: jon_banquer wrote: I would appreciate some help on the document that I have uploaded he http://download.yousendit.com/7D404C5467913476 After you have downloaded it here are the problems I'm having: Download a 22 MB file without any warning that it's going to be that big? You're asking a lot of bandwidth, patience and macrovirus risk. Surely you could at least post a cut-down document to illustrate your point. You want me to use Camtasia and do a video and post it ? The file will probably be larger but at least you won't have any chance of getting a Word virus. I don't think 22 megs is really that big in todays world unless your on AOL / dialup. A short document will suffice. 22 megs is a big file for many of us regardless of what ISP we're using. You're sending vast quantities of unnecessary data and asking us to sift through it to find your problems. I don't see why anyone here should isolate your problems for you. Your sarcastic suggestion about Camtasia really doesn't help your situation. Nor does your diversionary tactic (in your other post) about people being scared of MS software. It's your document that we don't trust. By sending the entire thing, and then asking US to isolate all of your problems from the surrounding data, you're coming across as lazy, unreasonably demanding, and unappreciative. Your poor spelling, punctuation and grammar only bolster that appearance. Headings... what is the best way to name them ? Use the inbuilt heading system, and keep the default names. How do you do that when you have numerous instances of say Heading 2 ? Heading 2 with 6 before. Heading 2 with 6 after. Heading 2 with .... If you want to control the text like that, then you don't want to use hierarchical styles at all. Styles are for consistency and to emulate traditional typesetting. You're asking for inconsistency which, in traditional typesetting, is simply not done. That said, you can modify each heading separately. You can also create custom styles based on heading styles and name them "spaced heading 6pt before" and so on. As for your other comment about Word being unsuitable for desktop publishing, why use it if you want a desktop publisher? Word is a word processor, not a desktop publisher, so of course it's not going to serve as a desktop publisher. It doesn't even do a good job of justification and footnote text flow! If desktop publishing is what you want, you could switch to FrameMaker, PageMaker, TeX or MSPublisher. Each has different strengths and weaknesses. "Your sarcastic suggestion about Camtasia really doesn't help your situation." I note that you have again rejected an alternative suggestion to qualm your high level of fear about MS Word viruses and what you claim is a large download. "Nor does your diversionary tactic (in your other post) about people being scared of MS software." Seems to me the diversionary tactic is what you are using because your not about to make the time to look at what I posted. That's fine. Why not just shut up then and let those who care enough and who want to help, help. "If you want to control the text like that, then you don't want to use hierarchical styles at all. Styles are for consistency and to emulate traditional typesetting. You're asking for inconsistency which, in traditional typesetting, is simply not done." So what do you suggest I do to get the consistent formating I need ? If your going to make a statement like this then back it up with specific suggestions based on the document I posted otherwise you come across as "unreasonably demanding, and unappreciative." Your poor understanding of the subject matter that I posted shows that you have to focus on punctuation and grammar rather then on content. Jon Banquer Phoenix, Arizona |
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