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#1
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The Dictionary
We have a Department that deals with State oversite offices, and the rules
are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#2
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The Dictionary
Word store customized spellings in Custom.dic. This is merely a very SIMPLE
plain text list of words. All you have to do is to update it and then distribute it to the users. How you do that depends on how you administer your networks. At its simplest, just email the new custom.dic as an attachment to all your users with instructions to save it to the local hard drive overwriting the existing custom.dic. -- Terry Farrell - MSWord MVP "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#3
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The Dictionary
Another option would be to have just the one copy of the corporate dictionary in a central location and edit all users' Word custom
dictionary settings (see under Tools|Options) to point to that location. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Terry Farrell" wrote in message ... Word store customized spellings in Custom.dic. This is merely a very SIMPLE plain text list of words. All you have to do is to update it and then distribute it to the users. How you do that depends on how you administer your networks. At its simplest, just email the new custom.dic as an attachment to all your users with instructions to save it to the local hard drive overwriting the existing custom.dic. -- Terry Farrell - MSWord MVP "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#4
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The Dictionary
You can do it, but you won't 100% perfect results. The .dic file is loaded
when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#5
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The Dictionary
Perfect, thanks.
We will probably create shared dictionaries for more than one department. "macropod" wrote: Another option would be to have just the one copy of the corporate dictionary in a central location and edit all users' Word custom dictionary settings (see under Tools|Options) to point to that location. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "Terry Farrell" wrote in message ... Word store customized spellings in Custom.dic. This is merely a very SIMPLE plain text list of words. All you have to do is to update it and then distribute it to the users. How you do that depends on how you administer your networks. At its simplest, just email the new custom.dic as an attachment to all your users with instructions to save it to the local hard drive overwriting the existing custom.dic. -- Terry Farrell - MSWord MVP "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#6
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The Dictionary
Terrific stuff, thanks Herb.
"Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#7
Posted to microsoft.public.word.newusers
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The Dictionary
To overcome that difficulty, you can have more than one custom.dic. So the
best solution would be let users continue using their own custom.dic for their own spell settings. Create a new set of dictionaries for the departments - such as Finance.dic - and place on the server in its own folder. Add the Finance.dic to the Custom Dictionaries in Word Options, Proofing. You are able to add many custom dictionaries because you may need scientific or medical specific dictionaries. Terry "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#8
Posted to microsoft.public.word.newusers
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The Dictionary
One more caveat... if any of your users have laptops, note that the default
..dic file will no longer be available when they work detached from the network (I've been unable to get Word to use a .dic file over the internet, although there might be some specification I've overlooked). If they try to add a word to the default .dic, they'll get an error message. If they're savvy, they'll know why the error occurred and reset their default to a "local" .dic until they get back to the office. Otherwise, they'll just get frustrated. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#9
Posted to microsoft.public.word.newusers
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The Dictionary
Right... although, someone will then need to take on the responsibility to
periodically review and consolidate additions into the different department dictionaries. Another caveat that occurs to me with the shared one is that if someone adds an incorrect word, it will affect everyone's "ok" until someone edits the list & removes it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Terry Farrell" wrote in message ... To overcome that difficulty, you can have more than one custom.dic. So the best solution would be let users continue using their own custom.dic for their own spell settings. Create a new set of dictionaries for the departments - such as Finance.dic - and place on the server in its own folder. Add the Finance.dic to the Custom Dictionaries in Word Options, Proofing. You are able to add many custom dictionaries because you may need scientific or medical specific dictionaries. Terry "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#10
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The Dictionary
With Terry's suggestion, though, the corporate dictionary could be
read-only. It would be loaded for every user, but each user would have his own local Custom.dic set as the default, so words added would go into the personal one. Users could perhaps suggest additions to the corporate one periodically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Herb Tyson [MVP]" wrote in message ... Right... although, someone will then need to take on the responsibility to periodically review and consolidate additions into the different department dictionaries. Another caveat that occurs to me with the shared one is that if someone adds an incorrect word, it will affect everyone's "ok" until someone edits the list & removes it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Terry Farrell" wrote in message ... To overcome that difficulty, you can have more than one custom.dic. So the best solution would be let users continue using their own custom.dic for their own spell settings. Create a new set of dictionaries for the departments - such as Finance.dic - and place on the server in its own folder. Add the Finance.dic to the Custom Dictionaries in Word Options, Proofing. You are able to add many custom dictionaries because you may need scientific or medical specific dictionaries. Terry "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#11
Posted to microsoft.public.word.newusers
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The Dictionary
I am certainly glad that I came back to reread.
This is very enlightening for me in this situation. Thank you "PA" wrote: We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#12
Posted to microsoft.public.word.newusers
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The Dictionary
Correct. That's why I suggested this route. One would not want ordinary
users making changes to a shared template or custom dictionary. Where would it end  Terry "Suzanne S. Barnhill" wrote in message ... With Terry's suggestion, though, the corporate dictionary could be read-only. It would be loaded for every user, but each user would have his own local Custom.dic set as the default, so words added would go into the personal one. Users could perhaps suggest additions to the corporate one periodically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Herb Tyson [MVP]" wrote in message ... Right... although, someone will then need to take on the responsibility to periodically review and consolidate additions into the different department dictionaries. Another caveat that occurs to me with the shared one is that if someone adds an incorrect word, it will affect everyone's "ok" until someone edits the list & removes it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Terry Farrell" wrote in message ... To overcome that difficulty, you can have more than one custom.dic. So the best solution would be let users continue using their own custom.dic for their own spell settings. Create a new set of dictionaries for the departments - such as Finance.dic - and place on the server in its own folder. Add the Finance.dic to the Custom Dictionaries in Word Options, Proofing. You are able to add many custom dictionaries because you may need scientific or medical specific dictionaries. Terry "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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#13
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The Dictionary
I usually begin by answering the user's exact question... then let them
discover why what they asked for isn't really what they want once all of the caveats have been set forth. Personally, though, I'm fond of the free-for-all approach to custom.dic. Reading through it can be loads of fun. :-) Another approach in the current question would be for someone to collect up all of the users' different custom.dic files, concatenate them, sort them, purge the dupes and any errors, and then make the resulting file available as a resource. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Terry Farrell" wrote in message ... Correct. That's why I suggested this route. One would not want ordinary users making changes to a shared template or custom dictionary. Where would it end Terry "Suzanne S. Barnhill" wrote in message ... With Terry's suggestion, though, the corporate dictionary could be read-only. It would be loaded for every user, but each user would have his own local Custom.dic set as the default, so words added would go into the personal one. Users could perhaps suggest additions to the corporate one periodically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Herb Tyson [MVP]" wrote in message ... Right... although, someone will then need to take on the responsibility to periodically review and consolidate additions into the different department dictionaries. Another caveat that occurs to me with the shared one is that if someone adds an incorrect word, it will affect everyone's "ok" until someone edits the list & removes it. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "Terry Farrell" wrote in message ... To overcome that difficulty, you can have more than one custom.dic. So the best solution would be let users continue using their own custom.dic for their own spell settings. Create a new set of dictionaries for the departments - such as Finance.dic - and place on the server in its own folder. Add the Finance.dic to the Custom Dictionaries in Word Options, Proofing. You are able to add many custom dictionaries because you may need scientific or medical specific dictionaries. Terry "PA" wrote in message ... Terrific stuff, thanks Herb. "Herb Tyson [MVP]" wrote: You can do it, but you won't 100% perfect results. The .dic file is loaded when you first open Word. During the current session, anything you add is automatically stuffed into memory, so that such words are in your personal "ok" list. And words that I add, are also stuffed into my personal "ok" list. But, your "ok" list won't show up on my Word session until the next time I close Word and re-open it. Similarly, my "ok" list won't show up on your Word session until the next time you close Word and re-open it. When you click Add to Dictionary, it is added instantly. So, unless two people happen to do it at the exact same time, there shouldn't be any sharing conflicts. You also don't have to worry about changes getting lost, since it's not like a regular Word document when one person's changes can wipe out someone else's if they're saving over the same master copy without some kind of file coordination system supervising the changes. It's like a dart board that's sittting in a central area. Each person's dart gets to the dart board. The only problem would be if two people try to throw darts at the exact same moment, in which case there would be a momentary sharing violation for one of the two (I would think... but I can't be sure since I can't seem to get things to happen at the exact same moment). At worst, if you & I add the same word, it can show up twice in the .dic file. No big deal. But, just so you know. Otherwise, it can work fine. I keep my default .dic file on my desktop computer's public folder so that if I add words while writing on my laptop, they get added to my main .dic file. That way, I accomplish the aim you seek. First, copy the most complete .dic file you have to a shared location. I named mine shared.dic to prevent confusion. But, you're not so constrained. Then, choose Tools - Options - Spelling and Grammar - Custom Dictionaries - Add. Navigate to the shared location and click OK. Back in the custom dictionaries dialog, with that dictionary selected, click Change Default. -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "PA" wrote in message ... We have a Department that deals with State oversite offices, and the rules are quite stringent. They also have quite a selection of terminology that must be employed within a "properly" formatted document. Thus we are constantly adding words to the (custom) dictionary. In Word 2003, how can I set up a dictionary for them that is shared so that all the words not found in the standard dictionary need only be added once, by one individual. We do have many shares available to accomplish this, if possible. |
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