Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont want to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup visible" check
box? What exactly do you mean by "it will show me what the document used to
be"? In other words, are you actually seeing markup, or are you seeing a
previous version? I'm wondering if the document was saved using versions or
if perhaps the markup was created manually (not using Track Changes) or if
there could be some other explanation. If we can't get to the bottom of
this, perhaps I can look at a sample document and see what is going on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Brian" wrote in message
news
I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem has not
been fixed. Everytime I open a document it will show me what the document
used to be.

As far as just making new ones. I know that sounds like the logical choice
and I do do that now but these letter that I deal with are all from Years
before my time so I had no control over them being created or re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had been
modified in
the past without Track Changes turned on, these changes would not be
displayed. But you can still remove the markup by selecting Accept All
Changes in Document on the menu you get when you click beside Accept
Change
on the Reviewing toolbar. The only way to be sure of not seeing markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified in the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document because if
I
open
the document turn off markup close the document (With a save) and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not trying to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old document,
that
has been re worded a few times, to see what I am talking about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two ways:

1. Clear the check box for "Make hidden markup visible when opening
or
saving" on the Security tab of Tools | Options (the dangerous way).

2. Remove the markup by accepting all changes (the better way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a document and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and every time
the
question is not answered. I do not really care if past versions
had
it on
or
not I just want to open a document and see the document not all
past
versions. The reason this is so aggravating is in my job we reuse
old
word
doc's for YEARS we have some (while showing markup) going back to
96.
I
do
not like having the inconvenience of having to hit view and
unclick
Markup.

Can you set up a MACRO to do it since no one else can figure how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that locks the
document so
that changes are tracked and the user can't turn it off from the
toolbar. It
isn't the same as just having tracked changes set 'on' (so any
changes
are
marked), nor is it the same as having changes (insertions and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final showing
mark-up'
view
if there are tracked changes in the document (whether or not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open like this,
then
it is
because you were (perhaps inadvertently) tracking changes at
some
time
in
the past, and you have never accepted/rejected those changes.
Word
2003
has
a new view default here, but it doesn't turn tracking (or
protection) on
and
it certainly can't generate revisions that weren't already in
the
document!
I assume the idea of the new view default was to alert people to
the
revisions stored in their document to avoid embarrassment,
though
from
the
posts here it often seems to ensure that Word 2003 recipients
see
changes
Word 2002 senders had forgotten about without even trying to
snoop
g.

The only way of removing changes in documents is to accept or
reject
the
changes. But if all you want to do is clean out the revision
marking,
without any backtracking of the changes you've made, you just
turn
off
tracking (if it's still on) and 'Accept all changes' (available
on
the
dropdown menu beside the Accept Change button) - you don't have
to
accept
each change individually. You can *view* the document without
the
changes by
choosing Final without Markup, but that will leave the changes
in
the
file,
and they will be visible on opening.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"CarolChris" wrote in
message
...
If it is not enabled by default, why then does a form created
in
an
earlier
version of Word and protected as a form (not for tracked
changes)
open
in
Word 2003 displaying the tracked changes? It seems that Word
2003
thinks
the
form is protected for tracked changes. My company recently
updated
to
Office
2003, and this issue with forms has been a major complaint
from
many
users.

"Suzanne S. Barnhill" wrote:

Track Changes is not enabled by default in any version of
Word.
If
it is
turned on for a specific document, then it is because you or
the
document
creator turned it on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"

wrote in
message
...
Is it possible to turn it off so that it does not track
any
revisions
and
comments at all?

To clean up every file by accepting or rejecting all
revision
marks
and
deleting all comments is a waste of time. The feature may
be
useful,
but
the
user should be able to decide when to use it.

"Suzanne S. Barnhill" wrote:

What part of it do you want to change? Have you looked
at
the
options on
the
Track Changes tab of Tools | Options?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so

Since I could never understand what the problem was and since Brian never
sent me a sample document, there was no further development. But I don't see
how you can tell that you're having "the same problem," since I never could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup visible"
check
box? What exactly do you mean by "it will show me what the document
used to
be"? In other words, are you actually seeing markup, or are you seeing
a
previous version? I'm wondering if the document was saved using
versions or
if perhaps the markup was created manually (not using Track Changes)
or if
there could be some other explanation. If we can't get to the bottom
of
this, perhaps I can look at a sample document and see what is going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem has
not
been fixed. Everytime I open a document it will show me what the
document
used to be.

As far as just making new ones. I know that sounds like the logical
choice
and I do do that now but these letter that I deal with are all from
Years
before my time so I had no control over them being created or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had been
modified in
the past without Track Changes turned on, these changes would not
be
displayed. But you can still remove the markup by selecting Accept
All
Changes in Document on the menu you get when you click beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document
because if
I
open
the document turn off markup close the document (With a save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old
document,
that
has been re worded a few times, to see what I am talking about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two ways:

1. Clear the check box for "Make hidden markup visible when
opening
or
saving" on the Security tab of Tools | Options (the dangerous
way).

2. Remove the markup by accepting all changes (the better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and
every time
the
question is not answered. I do not really care if past
versions
had
it on
or
not I just want to open a document and see the document not
all
past
versions. The reason this is so aggravating is in my job we
reuse
old
word
doc's for YEARS we have some (while showing markup) going
back to
96.
I
do
not like having the inconvenience of having to hit view and
unclick
Markup.

Can you set up a MACRO to do it since no one else can figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that locks
the
document so
that changes are tracked and the user can't turn it off
from the
toolbar. It
isn't the same as just having tracked changes set 'on' (so
any
changes
are
marked), nor is it the same as having changes (insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final
showing
mark-up'
view
if there are tracked changes in the document (whether or
not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open like
this,
then
it is
because you were (perhaps inadvertently) tracking changes
at
some
time
in
the past, and you have never accepted/rejected those
changes.
Word
2003
has
a new view default here, but it doesn't turn tracking (or
protection) on
and
it certainly can't generate revisions that weren't already
in
the
document!
I assume the idea of the new view default was to alert
people to
the
revisions stored in their document to avoid embarrassment,
though
from
the
posts here it often seems to ensure that Word 2003
recipients
see
changes
Word 2002 senders had forgotten about without even trying
to
snoop
g.

The only way of removing changes in documents is to accept
or
reject
the
changes. But if all you want to do is clean out the
revision
marking,
without any backtracking of the changes you've made, you
just
turn
off
tracking (if it's still on) and 'Accept all changes'
(available
on
the
dropdown menu beside the Accept Change button) - you don't
have
to
accept
each change individually. You can *view* the document
without
the
changes by
choosing Final without Markup, but that will leave the
changes
in
the
file,
and they will be visible on opening.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"CarolChris" wrote
in
message
...
If it is not enabled by default, why then does a form
created
in
an
earlier
version of Word and protected as a form (not for tracked
changes)
open
in
Word 2003 displaying the tracked changes? It seems that
Word
2003
thinks
the
form is protected for tracked changes. My company
recently
updated
to
Office
2003, and this issue with forms has been a major
complaint
from
many
users.

"Suzanne S. Barnhill" wrote:

Track Changes is not enabled by default in any version
of
Word.
If
it is
turned on for a specific document, then it is because
you or
the
document
creator turned it on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups to
the
newsgroup so
all may benefit.

"

wrote in
message
...
Is it possible to turn it off so that it does not
track
any
revisions
and
comments at all?

To clean up every file by accepting or rejecting all
revision
marks
and
deleting all comments is a waste of time. The
feature may
be
useful,
but
the
user should be able to decide when to use it.

"Suzanne S. Barnhill" wrote:

What part of it do you want to change? Have you
looked
at
the
options on
the
Track Changes tab of Tools | Options?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups
to
the
newsgroup so

I too believe I am having a similar issue. I would like to save a file with
the track changes still within the document, but not visible to others that I
send the file too. I have turned off the "Make hidden markup visible when
opening or saving" in the options/security box. I then turned off all of the
boxes in the "Show" dropdown. I saved the file. I then reopen it and all of
the boxes in the "Show drop down are back on and the comments and changes are
visible again. Is this normal or should this process actually make the
changes invisible within the document? I understand that I can save a file
after I accept all changes, but I prefer that I did not have to duplicate the
document. If this process is supposed to work, is there a problem with the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian never
sent me a sample document, there was no further development. But I don't see
how you can tell that you're having "the same problem," since I never could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup visible"
check
box? What exactly do you mean by "it will show me what the document
used to
be"? In other words, are you actually seeing markup, or are you seeing
a
previous version? I'm wondering if the document was saved using
versions or
if perhaps the markup was created manually (not using Track Changes)
or if
there could be some other explanation. If we can't get to the bottom
of
this, perhaps I can look at a sample document and see what is going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem has
not
been fixed. Everytime I open a document it will show me what the
document
used to be.

As far as just making new ones. I know that sounds like the logical
choice
and I do do that now but these letter that I deal with are all from
Years
before my time so I had no control over them being created or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had been
modified in
the past without Track Changes turned on, these changes would not
be
displayed. But you can still remove the markup by selecting Accept
All
Changes in Document on the menu you get when you click beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document
because if
I
open
the document turn off markup close the document (With a save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old
document,
that
has been re worded a few times, to see what I am talking about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two ways:

1. Clear the check box for "Make hidden markup visible when
opening
or
saving" on the Security tab of Tools | Options (the dangerous
way).

2. Remove the markup by accepting all changes (the better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and
every time
the
question is not answered. I do not really care if past
versions
had
it on
or
not I just want to open a document and see the document not
all
past
versions. The reason this is so aggravating is in my job we
reuse
old
word
doc's for YEARS we have some (while showing markup) going
back to
96.
I
do
not like having the inconvenience of having to hit view and
unclick
Markup.

Can you set up a MACRO to do it since no one else can figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that locks
the
document so
that changes are tracked and the user can't turn it off
from the
toolbar. It
isn't the same as just having tracked changes set 'on' (so
any
changes
are
marked), nor is it the same as having changes (insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final
showing
mark-up'
view
if there are tracked changes in the document (whether or
not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open like
this,
then
it is
because you were (perhaps inadvertently) tracking changes
at
some
time
in
the past, and you have never accepted/rejected those
changes.
Word
2003
has
a new view default here, but it doesn't turn tracking (or
protection) on
and
it certainly can't generate revisions that weren't already
in
the
document!
I assume the idea of the new view default was to alert
people to
the
revisions stored in their document to avoid embarrassment,
though
from
the
posts here it often seems to ensure that Word 2003
recipients
see
changes
Word 2002 senders had forgotten about without even trying
to
snoop
g.

The only way of removing changes in documents is to accept
or
reject
the
changes. But if all you want to do is clean out the
revision
marking,
without any backtracking of the changes you've made, you
just
turn
off
tracking (if it's still on) and 'Accept all changes'
(available
on
the
dropdown menu beside the Accept Change button) - you don't
have
to
accept
each change individually. You can *view* the document
without
the
changes by
choosing Final without Markup, but that will leave the
changes
in
the
file,
and they will be visible on opening.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"CarolChris" wrote
in
message
...
If it is not enabled by default, why then does a form
created
in
an
earlier
version of Word and protected as a form (not for tracked
changes)

Mark wrote:
I too believe I am having a similar issue. I would like to save a
file with the track changes still within the document, but not
visible to others that I send the file too. I have turned off the
"Make hidden markup visible when opening or saving" in the
options/security box. I then turned off all of the boxes in the
"Show" dropdown. I saved the file. I then reopen it and all of the
boxes in the "Show drop down are back on and the comments and changes
are visible again. Is this normal or should this process actually
make the changes invisible within the document? I understand that I
can save a file after I accept all changes, but I prefer that I did
not have to duplicate the document. If this process is supposed to
work, is there a problem with the program? Thank you for any response
to this issue.

Hi Mark,

There is no problem with the program. It's working as designed.

If you want to keep the markup for yourself, but you don't want others to
see it, then you *must* make a copy of the document and accept all changes
in that copy before sending it out. There is no way to send a document
containing hidden changes that can't be displayed.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

To add to what Jay has said, you need to be aware that, regardless of your
settings, if you send a document containing markup, that markup *will* be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..." disabled,
then I would regard it as a bug if Word opens a document containing tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mark" wrote in message
...
I too believe I am having a similar issue. I would like to save a file
with
the track changes still within the document, but not visible to others
that I
send the file too. I have turned off the "Make hidden markup visible when
opening or saving" in the options/security box. I then turned off all of
the
boxes in the "Show" dropdown. I saved the file. I then reopen it and all
of
the boxes in the "Show drop down are back on and the comments and changes
are
visible again. Is this normal or should this process actually make the
changes invisible within the document? I understand that I can save a
file
after I accept all changes, but I prefer that I did not have to duplicate
the
document. If this process is supposed to work, is there a problem with
the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian
never
sent me a sample document, there was no further development. But I don't
see
how you can tell that you're having "the same problem," since I never
could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont
want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup
visible"
check
box? What exactly do you mean by "it will show me what the
document
used to
be"? In other words, are you actually seeing markup, or are you
seeing
a
previous version? I'm wondering if the document was saved using
versions or
if perhaps the markup was created manually (not using Track
Changes)
or if
there could be some other explanation. If we can't get to the
bottom
of
this, perhaps I can look at a sample document and see what is
going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem
has
not
been fixed. Everytime I open a document it will show me what the
document
used to be.

As far as just making new ones. I know that sounds like the
logical
choice
and I do do that now but these letter that I deal with are all
from
Years
before my time so I had no control over them being created or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had
been
modified in
the past without Track Changes turned on, these changes would
not
be
displayed. But you can still remove the markup by selecting
Accept
All
Changes in Document on the menu you get when you click beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not
seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified
in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document
because if
I
open
the document turn off markup close the document (With a
save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not
trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old
document,
that
has been re worded a few times, to see what I am talking
about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two
ways:

1. Clear the check box for "Make hidden markup visible
when
opening
or
saving" on the Security tab of Tools | Options (the
dangerous
way).

2. Remove the markup by accepting all changes (the better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a
document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and
every time
the
question is not answered. I do not really care if past
versions
had
it on
or
not I just want to open a document and see the document
not
all
past
versions. The reason this is so aggravating is in my
job we
reuse
old
word
doc's for YEARS we have some (while showing markup)
going
back to
96.
I
do
not like having the inconvenience of having to hit view
and
unclick
Markup.

Can you set up a MACRO to do it since no one else can
figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that
locks
the
document so
that changes are tracked and the user can't turn it
off
from the
toolbar. It
isn't the same as just having tracked changes set 'on'
(so
any
changes
are
marked), nor is it the same as having changes
(insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final
showing
mark-up'
view
if there are tracked changes in the document (whether
or
not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open
like
this,
then
it is
because you were (perhaps inadvertently) tracking
changes
at
some
time
in
the past, and you have never accepted/rejected those
changes.
Word
2003
has
a new view default here, but it doesn't turn tracking
(or
protection) on
and
it certainly can't generate revisions that weren't
already
in
the
document!
I assume the idea of the new view default was to alert
people to
the
revisions stored in their document to avoid
embarrassment,
though
from
the
posts here it often seems to ensure that Word 2003
recipients
see
changes
Word 2002 senders had forgotten about without even
trying
to
snoop
g.

The only way of removing changes in documents is to
accept
or
reject
the
changes. But if all you want to do is clean out the
revision
marking,
without any backtracking of the changes you've made,
you
just
turn
off
tracking (if it's still on) and 'Accept all changes'
(available
on
the
dropdown menu beside the Accept Change button) - you
don't
have
to
accept
each change individually. You can *view* the document
without
the
changes by
choosing Final without Markup, but that will leave the
changes
in
the
file,
and they will be visible on opening.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"CarolChris"
wrote
in
message

...
If it is not enabled by default, why then does a
form
created
in
an
earlier
version of Word and protected as a form (not for
tracked
changes)

Suzanne, All,

I have similar issues. What my problem is, I have documents that are older.
They have been updated several times by different people. They are
controlled company documents with sensitive information in them. I am now
reviewing these documents and finding all the mark ups. I have tried your
suggestions to accept or reject them, however, I don't have the ability to do
that. Word doesn't have the accept or reject buttons highlighted to allow me
to actually accept them or reject them. Is it because they are old and had
been saved into the document with being accepted or rejected first?

How can a user, new to the document, open the doc, highlight all the mark
ups and make a decision on them? Or, if the document is old and wasn't saved
properly, are the mark ups there forever?

What has to happen is, the documents need to exist with no mark ups at all
in them. They need to be clean and professional.

Thanks,


Dave

"Suzanne S. Barnhill" wrote:

To add to what Jay has said, you need to be aware that, regardless of your
settings, if you send a document containing markup, that markup *will* be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..." disabled,
then I would regard it as a bug if Word opens a document containing tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Mark" wrote in message
...
I too believe I am having a similar issue. I would like to save a file
with
the track changes still within the document, but not visible to others
that I
send the file too. I have turned off the "Make hidden markup visible when
opening or saving" in the options/security box. I then turned off all of
the
boxes in the "Show" dropdown. I saved the file. I then reopen it and all
of
the boxes in the "Show drop down are back on and the comments and changes
are
visible again. Is this normal or should this process actually make the
changes invisible within the document? I understand that I can save a
file
after I accept all changes, but I prefer that I did not have to duplicate
the
document. If this process is supposed to work, is there a problem with
the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian
never
sent me a sample document, there was no further development. But I don't
see
how you can tell that you're having "the same problem," since I never
could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I dont
want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup
visible"
check
box? What exactly do you mean by "it will show me what the
document
used to
be"? In other words, are you actually seeing markup, or are you
seeing
a
previous version? I'm wondering if the document was saved using
versions or
if perhaps the markup was created manually (not using Track
Changes)
or if
there could be some other explanation. If we can't get to the
bottom
of
this, perhaps I can look at a sample document and see what is
going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the problem
has
not
been fixed. Everytime I open a document it will show me what the
document
used to be.

As far as just making new ones. I know that sounds like the
logical
choice
and I do do that now but these letter that I deal with are all
from
Years
before my time so I had no control over them being created or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document had
been
modified in
the past without Track Changes turned on, these changes would
not
be
displayed. But you can still remove the markup by selecting
Accept
All
Changes in Document on the menu you get when you click beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not
seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been modified
in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the document
because if
I
open
the document turn off markup close the document (With a
save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not
trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an old
document,
that
has been re worded a few times, to see what I am talking
about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in two
ways:

1. Clear the check box for "Make hidden markup visible
when
opening
or
saving" on the Security tab of Tools | Options (the
dangerous
way).

2. Remove the markup by accepting all changes (the better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
So what you are saying is there is no way to open a
document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times and
every time
the
question is not answered. I do not really care if past
versions
had
it on
or
not I just want to open a document and see the document
not
all
past
versions. The reason this is so aggravating is in my
job we
reuse
old
word
doc's for YEARS we have some (while showing markup)
going
back to
96.
I
do
not like having the inconvenience of having to hit view
and
unclick
Markup.

Can you set up a MACRO to do it since no one else can
figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that
locks
the
document so
that changes are tracked and the user can't turn it
off
from the
toolbar. It
isn't the same as just having tracked changes set 'on'
(so
any
changes
are
marked), nor is it the same as having changes
(insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the 'Final
showing
mark-up'
view
if there are tracked changes in the document (whether
or
not
tracking is
currently on, whether or not document is protected for
tracking). If
documents created in earlier versions of Word open
like

RV,

The accept and reject changes icons remained dimmed in track changes is
still enabled. Ensure that that changes is disabled and see if that
brings the icons to life. If not, and it you have actual revision
objects in the document you might try the following macro:

Sub Test()
Dim oRev As Revision
For Each oRev In ActiveDocument.Revisions
oRev.Range.Select
If MsgBox("Do you want to accept this revision?" _
, vbYesNo, "Review") = vbYes Then
oRev.Accept
Selection.Collapse wdCollapseEnd
Else
oRev.Reject
End If
Next
End Sub

Have you tried clicking the arrow beside the Accept Change button and
choosing Accept All Changes in Document? Similarly, the Reject Change/Delete
Comment menu includes Delete All Comments in Document. Make sure you have
all these types of markup displayed on the Show menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Rugbyveteran" wrote in message
...
Suzanne, All,

I have similar issues. What my problem is, I have documents that are
older.
They have been updated several times by different people. They are
controlled company documents with sensitive information in them. I am now
reviewing these documents and finding all the mark ups. I have tried your
suggestions to accept or reject them, however, I don't have the ability to
do
that. Word doesn't have the accept or reject buttons highlighted to allow
me
to actually accept them or reject them. Is it because they are old and
had
been saved into the document with being accepted or rejected first?

How can a user, new to the document, open the doc, highlight all the mark
ups and make a decision on them? Or, if the document is old and wasn't
saved
properly, are the mark ups there forever?

What has to happen is, the documents need to exist with no mark ups at all
in them. They need to be clean and professional.

Thanks,


Dave

"Suzanne S. Barnhill" wrote:

To add to what Jay has said, you need to be aware that, regardless of
your
settings, if you send a document containing markup, that markup *will*
be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..."
disabled,
then I would regard it as a bug if Word opens a document containing
tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Mark" wrote in message
...
I too believe I am having a similar issue. I would like to save a
file
with
the track changes still within the document, but not visible to others
that I
send the file too. I have turned off the "Make hidden markup visible
when
opening or saving" in the options/security box. I then turned off all
of
the
boxes in the "Show" dropdown. I saved the file. I then reopen it and
all
of
the boxes in the "Show drop down are back on and the comments and
changes
are
visible again. Is this normal or should this process actually make
the
changes invisible within the document? I understand that I can save a
file
after I accept all changes, but I prefer that I did not have to
duplicate
the
document. If this process is supposed to work, is there a problem
with
the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian
never
sent me a sample document, there was no further development. But I
don't
see
how you can tell that you're having "the same problem," since I
never
could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I
dont
want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup
visible"
check
box? What exactly do you mean by "it will show me what the
document
used to
be"? In other words, are you actually seeing markup, or are
you
seeing
a
previous version? I'm wondering if the document was saved
using
versions or
if perhaps the markup was created manually (not using Track
Changes)
or if
there could be some other explanation. If we can't get to the
bottom
of
this, perhaps I can look at a sample document and see what is
going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the
problem
has
not
been fixed. Everytime I open a document it will show me what
the
document
used to be.

As far as just making new ones. I know that sounds like the
logical
choice
and I do do that now but these letter that I deal with are
all
from
Years
before my time so I had no control over them being created
or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document
had
been
modified in
the past without Track Changes turned on, these changes
would
not
be
displayed. But you can still remove the markup by
selecting
Accept
All
Changes in Document on the menu you get when you click
beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not
seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You
are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been
modified
in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the
document
because if
I
open
the document turn off markup close the document (With a
save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not
trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an
old
document,
that
has been re worded a few times, to see what I am talking
about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in
two
ways:

1. Clear the check box for "Make hidden markup visible
when
opening
or
saving" on the Security tab of Tools | Options (the
dangerous
way).

2. Remove the markup by accepting all changes (the
better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups
to
the
newsgroup so
all may benefit.

"Brian" wrote in
message

...
So what you are saying is there is no way to open a
document
and
NOT
SHOW
MARKUP?

This question has been posted on here about 5 times
and
every time
the
question is not answered. I do not really care if
past
versions
had
it on
or
not I just want to open a document and see the
document
not
all
past
versions. The reason this is so aggravating is in
my
job we
reuse
old
word
doc's for YEARS we have some (while showing markup)
going
back to
96.
I
do
not like having the inconvenience of having to hit
view
and
unclick
Markup.

Can you set up a MACRO to do it since no one else
can
figure
how
to
turn a
default setting off?


"Margaret Aldis" wrote:

You are confusing several different issues here.

'Protecting for tracked changes' is a setting that
locks
the
document so
that changes are tracked and the user can't turn
it
off
from the
toolbar. It
isn't the same as just having tracked changes set
'on'
(so
any
changes
are
marked), nor is it the same as having changes
(insertions
and
deletions)
showing up in the document.

Word 2003 will by default open documents in the
'Final
showing
mark-up'
view
if there are tracked changes in the document
(whether
or
not
tracking is
currently on, whether or not document is protected
for
tracking). If
documents created in earlier versions of Word open
like

Thanks for the reply. Yes, I've tried to use the arrows, the drop downs, the
buttons, etc. Nothing. I don't get it. I saw another post on a macro, but
that is way out of my league.

I have so many of these documents to go through, I would hate to have to
start from scratch.

Any other ideas? Have you tried it? Take a document and make changes to it
and save it without accepting or rejecting them. Then, open it up again and
don't make any changes and see if you can accept or reject what has already
been changed. That is pretty much where I am at.

"Suzanne S. Barnhill" wrote:

Have you tried clicking the arrow beside the Accept Change button and
choosing Accept All Changes in Document? Similarly, the Reject Change/Delete
Comment menu includes Delete All Comments in Document. Make sure you have
all these types of markup displayed on the Show menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Rugbyveteran" wrote in message
...
Suzanne, All,

I have similar issues. What my problem is, I have documents that are
older.
They have been updated several times by different people. They are
controlled company documents with sensitive information in them. I am now
reviewing these documents and finding all the mark ups. I have tried your
suggestions to accept or reject them, however, I don't have the ability to
do
that. Word doesn't have the accept or reject buttons highlighted to allow
me
to actually accept them or reject them. Is it because they are old and
had
been saved into the document with being accepted or rejected first?

How can a user, new to the document, open the doc, highlight all the mark
ups and make a decision on them? Or, if the document is old and wasn't
saved
properly, are the mark ups there forever?

What has to happen is, the documents need to exist with no mark ups at all
in them. They need to be clean and professional.

Thanks,


Dave

"Suzanne S. Barnhill" wrote:

To add to what Jay has said, you need to be aware that, regardless of
your
settings, if you send a document containing markup, that markup *will*
be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..."
disabled,
then I would regard it as a bug if Word opens a document containing
tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Mark" wrote in message
...
I too believe I am having a similar issue. I would like to save a
file
with
the track changes still within the document, but not visible to others
that I
send the file too. I have turned off the "Make hidden markup visible
when
opening or saving" in the options/security box. I then turned off all
of
the
boxes in the "Show" dropdown. I saved the file. I then reopen it and
all
of
the boxes in the "Show drop down are back on and the comments and
changes
are
visible again. Is this normal or should this process actually make
the
changes invisible within the document? I understand that I can save a
file
after I accept all changes, but I prefer that I did not have to
duplicate
the
document. If this process is supposed to work, is there a problem
with
the
program? Thank you for any response to this issue.

"Suzanne S. Barnhill" wrote:

Since I could never understand what the problem was and since Brian
never
sent me a sample document, there was no further development. But I
don't
see
how you can tell that you're having "the same problem," since I
never
could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Juanita" wrote in message
...
Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

"Brian" wrote:

If you can e-mail me I can get you a copy of the document. I
dont
want
to
put my e-mail address out in the open like this.

"Suzanne S. Barnhill" wrote:

Which suggestion? Have you disabled the "Make hidden markup
visible"
check
box? What exactly do you mean by "it will show me what the
document
used to
be"? In other words, are you actually seeing markup, or are
you
seeing
a
previous version? I'm wondering if the document was saved
using
versions or
if perhaps the markup was created manually (not using Track
Changes)
or if
there could be some other explanation. If we can't get to the
bottom
of
this, perhaps I can look at a sample document and see what is
going
on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Brian" wrote in message
news I am sorry I didnt mean to come off like an a$$ hole.

I can assure you that I have done the suggestion and the
problem
has
not
been fixed. Everytime I open a document it will show me what
the
document
used to be.

As far as just making new ones. I know that sounds like the
logical
choice
and I do do that now but these letter that I deal with are
all
from
Years
before my time so I had no control over them being created
or
re-used.

"Suzanne S. Barnhill" wrote:

I think you're still missing the point. If the document
had
been
modified in
the past without Track Changes turned on, these changes
would
not
be
displayed. But you can still remove the markup by
selecting
Accept
All
Changes in Document on the menu you get when you click
beside
Accept
Change
on the Reviewing toolbar. The only way to be sure of not
seeing
markup
is to
remove it by accepting the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
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all may benefit.

"Brian" wrote in message
...
That might work "if I WANT word to track my changes" You
are
sugusting
a
fix
that is not addressing the problem.

I want to be able to open a document that had been
modified
in
the
past
and
NOT, I repeat NOT see the changes.

It is something to do with Microsoft Word not the
document
because if
I
open
the document turn off markup close the document (With a
save)
and try
to
re-open the document IT SILL SHOWS THE MARKUP.(I am not
trying
to yell
just
show emphasis)

Has anyone (who is offering sujestions) tried opening an
old
document,
that
has been re worded a few times, to see what I am talking
about?

"Suzanne S. Barnhill" wrote:

You can open the document without showing markup in
two
ways:

1. Clear the check box for "Make hidden markup visible
when
opening
or
saving" on the Security tab of Tools | Options (the
dangerous
way).

2. Remove the markup by accepting all changes (the
better
way).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all
follow-ups
to
the
newsgroup so
all may benefit.