[DanielWalters6]

When does Microsoft Word update page references made usign the cross
reference tool from the insert menu?

I have it based on a particular heading, when the heading moves to a new
page (The document grows before the heading) unless I right click and click
update it doesn't update itself...?

Will it update it all before sending it to the printer?

Thank you
--
Dan Walters

[Doug Robbins - Word MVP]

There is a setting in ToolsOptionsPrint that controls whether fields are
updated when you print a document. Normally it should be set so that the
fields are updated so that the cross references will be updated when you
print (or print preview) the document.

Another way is to use Ctrl+A to select everything in the document and then
press F9.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"DanielWalters6" wrote in message
...
When does Microsoft Word update page references made usign the cross
reference tool from the insert menu?

I have it based on a particular heading, when the heading moves to a new
page (The document grows before the heading) unless I right click and
click
update it doesn't update itself...?

Will it update it all before sending it to the printer?

Thank you
--
Dan Walters

[Jean-Guy Marcil[_2_]]

"DanielWalters6" wrote:

When does Microsoft Word update page references made usign the cross
reference tool from the insert menu?

I have it based on a particular heading, when the heading moves to a new
page (The document grows before the heading) unless I right click and click
update it doesn't update itself...?

Will it update it all before sending it to the printer?

It is recommended that you do a manual update so that you can make sure that
everything is OK before printing (Sometimes, because of heavy editing,
cross-references do not quite point to what they should...). To make your job
easier, go to Tools Options... View tab and select "Always" for field
shading.
Now, in your document, cross-referenced materials (and any field, like page
numbers or automatic dates) will appear with a gray background (which does
not print...) so that they are easy to spot.
Do CTRL-A to select the whole document and do F9 to update all fields
(including any TOC or Index...) This does not update fields in
headers/footers. For that you must do a print preview (which will also update
all fields in the body), but make sure that "field updting before printing"
is on.
Fields update before printing if this option is activated in the Print
options dialog (From Tools Options... Print tab or from Print dialog
Options button).

[DanielWalters6]

Thank you - Answered all my questions

[DanielWalters6]

Thank you - Answered all my questions

[Charles]

Thanks for the great information. Why this info is not in the online help for
Word 2007 is beyond me.

For Word 2007 there are a few differences in getting to the options
mentioned here. Go to the Office Button in the upper left corner, then look
for Word Options. The option for updating the cross-references before
printing is under the Display options tab (printing section) - and for me
this option was off by default. The option for shading all cross-references
so they are visible when editing is under the Advanced options tab (show
document content section).

[DanielWalters6]

Thanks for the great information. Why this info is not in the online help for
Word 2007 is beyond me.

Seems that Microsoft didn't really put too much into developing their online
help etc.


--
Dan Walters


"Charles" wrote:

Thanks for the great information. Why this info is not in the online help for
Word 2007 is beyond me.

For Word 2007 there are a few differences in getting to the options
mentioned here. Go to the Office Button in the upper left corner, then look
for Word Options. The option for updating the cross-references before
printing is under the Display options tab (printing section) - and for me
this option was off by default. The option for shading all cross-references
so they are visible when editing is under the Advanced options tab (show
document content section).

[grammatim[_2_]]

On May 6, 12:18*pm, DanielWalters6
wrote:

Thanks for the great information. Why this info is not in the online help for
Word 2007 is beyond me.

Seems that Microsoft didn't really put too much into developing their online
help etc.

On the contrary -- they've taken care to make it less and less useful
with each new release.