A Microsoft Word forum. Microsoft Office Word Forum - WordBanter

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » Microsoft Office Word Forum - WordBanter forum » Microsoft Word Newsgroups » Microsoft Word Help
Site Map Home Register Authors List Search Today's Posts Mark Forums Read Web Partners

Number of pages should restart with section page numbers



 
 
Thread Tools Display Modes
  #1  
Old March 9th 06, 03:26 AM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

The following is a suggestion for Microsoft's next iteration of Word.

I just created a document consisting of three sections. I restarted page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then section 2 has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages labeled Page 1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem: I
replaced the "y" field with the field code {sectionpages} in the footer.

Would it be a good idea for Microsoft to change the "Page x of y" autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...ocmanagemen t
Ads
  #2  
Old March 9th 06, 05:03 AM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

No, the NumPages field is the number of pages; it would be absurd for it to
be anything else. In your case, SectionPages was the correct field to use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a different
workaround will be required, but having NumPages equal SectionPages wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of Word.

I just created a document consisting of three sections. I restarted page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then section 2

has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages labeled Page

1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem: I
replaced the "y" field with the field code {sectionpages} in the footer.

Would it be a good idea for Microsoft to change the "Page x of y" autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow

this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.


http://www.microsoft.com/office/comm...ocmanagemen t

  #3  
Old March 9th 06, 03:21 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field to be
equal to SectionPages. They are different variables for different purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while editing
headers and footers, the last choice on the menu is "Page X of Y". My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My suggestion is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart numbering at
the beginning of sections. In documents like mine that restart the page
numbers at the beginning of a section, {SectionPages} is more appropriate.

In a complex document, headers and footers are defined in Word for each
section. Since you know that the user is in the middle of editing a section
header or footer when the autotext is available on the menu, it may be more
natural for Word to insert the section's page count than the document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd for it to
be anything else. In your case, SectionPages was the correct field to use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a different
workaround will be required, but having NumPages equal SectionPages wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of Word.

I just created a document consisting of three sections. I restarted page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then section 2

has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages labeled Page

1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem: I
replaced the "y" field with the field code {sectionpages} in the footer.

Would it be a good idea for Microsoft to change the "Page x of y" autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow

this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.


http://www.microsoft.com/office/comm...ocmanagemen t


  #4  
Old March 9th 06, 05:57 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

If you want Page X of Y to use SectionPages instead of NumPages, you can
certainly change it (create a new AutoText entry and save it as "Page X of
Y"), or you could create a new AutoText entry using SectionPages and call
it, say, Page X of Z. Word's major strength is not in its ability to be all
things to all people but in its customizability for the way *you* want it to
work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jim B" wrote in message
...
Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field to be
equal to SectionPages. They are different variables for different

purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while editing
headers and footers, the last choice on the menu is "Page X of Y". My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My suggestion

is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart numbering at
the beginning of sections. In documents like mine that restart the page
numbers at the beginning of a section, {SectionPages} is more appropriate.

In a complex document, headers and footers are defined in Word for each
section. Since you know that the user is in the middle of editing a

section
header or footer when the autotext is available on the menu, it may be

more
natural for Word to insert the section's page count than the document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd for it

to
be anything else. In your case, SectionPages was the correct field to

use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a

different
workaround will be required, but having NumPages equal SectionPages

wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of Word.

I just created a document consisting of three sections. I restarted

page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then section

2
has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages labeled

Page
1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem: I
replaced the "y" field with the field code {sectionpages} in the

footer.

Would it be a good idea for Microsoft to change the "Page x of y"

autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click

the "I
Agree" button in the message pane. If you do not see the button,

follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and

then
click "I Agree" in the message pane.



http://www.microsoft.com/office/comm...ocmanagemen t



  #5  
Old March 11th 06, 11:07 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

Suzanne, I'm convinced.

I had no idea that I could modify the AutoText entries that come with Word.
(There is no menu item that says Autotext/Edit, and I had not searched the
help for that task.) Thank you very much.

"Oh. Never Mind."
-Gilda Radner as Emily Litella



"Suzanne S. Barnhill" wrote:

If you want Page X of Y to use SectionPages instead of NumPages, you can
certainly change it (create a new AutoText entry and save it as "Page X of
Y"), or you could create a new AutoText entry using SectionPages and call
it, say, Page X of Z. Word's major strength is not in its ability to be all
things to all people but in its customizability for the way *you* want it to
work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jim B" wrote in message
...
Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field to be
equal to SectionPages. They are different variables for different

purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while editing
headers and footers, the last choice on the menu is "Page X of Y". My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My suggestion

is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart numbering at
the beginning of sections. In documents like mine that restart the page
numbers at the beginning of a section, {SectionPages} is more appropriate.

In a complex document, headers and footers are defined in Word for each
section. Since you know that the user is in the middle of editing a

section
header or footer when the autotext is available on the menu, it may be

more
natural for Word to insert the section's page count than the document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd for it

to
be anything else. In your case, SectionPages was the correct field to

use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a

different
workaround will be required, but having NumPages equal SectionPages

wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of Word.

I just created a document consisting of three sections. I restarted

page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then section

2
has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages labeled

Page
1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem: I
replaced the "y" field with the field code {sectionpages} in the

footer.

Would it be a good idea for Microsoft to change the "Page x of y"

autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click

the "I
Agree" button in the message pane. If you do not see the button,

follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and

then
click "I Agree" in the message pane.



http://www.microsoft.com/office/comm...ocmanagemen t




  #6  
Old March 12th 06, 02:41 AM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

Thanks yall. This thread answers a question that has been a mild bother for
a long time.

Cheers,

Gil


"Jim B" wrote in message
...
Suzanne, I'm convinced.

I had no idea that I could modify the AutoText entries that come with
Word.
(There is no menu item that says Autotext/Edit, and I had not searched the
help for that task.) Thank you very much.

"Oh. Never Mind."
-Gilda Radner as Emily Litella



"Suzanne S. Barnhill" wrote:

If you want Page X of Y to use SectionPages instead of NumPages, you can
certainly change it (create a new AutoText entry and save it as "Page X
of
Y"), or you could create a new AutoText entry using SectionPages and call
it, say, Page X of Z. Word's major strength is not in its ability to be
all
things to all people but in its customizability for the way *you* want it
to
work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"Jim B" wrote in message
...
Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field to
be
equal to SectionPages. They are different variables for different

purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while editing
headers and footers, the last choice on the menu is "Page X of Y".
My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My
suggestion

is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart numbering
at
the beginning of sections. In documents like mine that restart the
page
numbers at the beginning of a section, {SectionPages} is more
appropriate.

In a complex document, headers and footers are defined in Word for each
section. Since you know that the user is in the middle of editing a

section
header or footer when the autotext is available on the menu, it may be

more
natural for Word to insert the section's page count than the document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but
when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd for
it

to
be anything else. In your case, SectionPages was the correct field to

use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a

different
workaround will be required, but having NumPages equal SectionPages

wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of
Word.

I just created a document consisting of three sections. I
restarted

page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then
section

2
has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages
labeled

Page
1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same
page
number as the page count. (For example, page 2 of 2, page 3 of 3.)

It took a long time for me to figure out how to solved the problem:
I
replaced the "y" field with the field code {sectionpages} in the

footer.

Would it be a good idea for Microsoft to change the "Page x of y"

autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to
the
suggestions with the most votes. To vote for this suggestion, click

the "I
Agree" button in the message pane. If you do not see the button,

follow
this
link to open the suggestion in the Microsoft Web-based Newsreader
and

then
click "I Agree" in the message pane.



http://www.microsoft.com/office/comm...ocmanagemen t






  #7  
Old March 12th 06, 04:58 AM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

The inability to actually edit or modify AutoText entries (as you can edit a
macro or modify a style) is a nuisance. What you have to do is create a new
entry and save it under the same name, which I agree is less than intuitive.
That's something that, on the face of it, seems like it would be a good
feature, but then when you consider the huge variety of content that
AutoText entries can contain (not just plain text, but graphics, fields,
etc.), it makes more sense to use the full panoply of Word's editing tools
and then save the entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jim B" wrote in message
...
Suzanne, I'm convinced.

I had no idea that I could modify the AutoText entries that come with

Word.
(There is no menu item that says Autotext/Edit, and I had not searched the
help for that task.) Thank you very much.

"Oh. Never Mind."
-Gilda Radner as Emily Litella



"Suzanne S. Barnhill" wrote:

If you want Page X of Y to use SectionPages instead of NumPages, you can
certainly change it (create a new AutoText entry and save it as "Page X

of
Y"), or you could create a new AutoText entry using SectionPages and

call
it, say, Page X of Z. Word's major strength is not in its ability to be

all
things to all people but in its customizability for the way *you* want

it to
work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" wrote in message
...
Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field to

be
equal to SectionPages. They are different variables for different

purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while editing
headers and footers, the last choice on the menu is "Page X of Y".

My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My

suggestion
is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart

numbering at
the beginning of sections. In documents like mine that restart the

page
numbers at the beginning of a section, {SectionPages} is more

appropriate.

In a complex document, headers and footers are defined in Word for

each
section. Since you know that the user is in the middle of editing a

section
header or footer when the autotext is available on the menu, it may be

more
natural for Word to insert the section's page count than the

document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but

when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd

for it
to
be anything else. In your case, SectionPages was the correct field

to
use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a

different
workaround will be required, but having NumPages equal SectionPages

wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of

Word.

I just created a document consisting of three sections. I

restarted
page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then

section
2
has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages

labeled
Page
1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same

page
number as the page count. (For example, page 2 of 2, page 3 of

3.)

It took a long time for me to figure out how to solved the

problem: I
replaced the "y" field with the field code {sectionpages} in the

footer.

Would it be a good idea for Microsoft to change the "Page x of y"

autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds to

the
suggestions with the most votes. To vote for this suggestion,

click
the "I
Agree" button in the message pane. If you do not see the button,

follow
this
link to open the suggestion in the Microsoft Web-based Newsreader

and
then
click "I Agree" in the message pane.




http://www.microsoft.com/office/comm...ocmanagemen t





  #8  
Old March 12th 06, 02:13 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default Number of pages should restart with section page numbers

Gotcha Cheers,
Gil
Asheville, NC
http://www.TenSecondMedicalRecord.com
"Suzanne S. Barnhill" wrote in message
...
The inability to actually edit or modify AutoText entries (as you can edit
a
macro or modify a style) is a nuisance. What you have to do is create a
new
entry and save it under the same name, which I agree is less than
intuitive.
That's something that, on the face of it, seems like it would be a good
feature, but then when you consider the huge variety of content that
AutoText entries can contain (not just plain text, but graphics, fields,
etc.), it makes more sense to use the full panoply of Word's editing tools
and then save the entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"Jim B" wrote in message
...
Suzanne, I'm convinced.

I had no idea that I could modify the AutoText entries that come with

Word.
(There is no menu item that says Autotext/Edit, and I had not searched
the
help for that task.) Thank you very much.

"Oh. Never Mind."
-Gilda Radner as Emily Litella



"Suzanne S. Barnhill" wrote:

If you want Page X of Y to use SectionPages instead of NumPages, you
can
certainly change it (create a new AutoText entry and save it as "Page X

of
Y"), or you could create a new AutoText entry using SectionPages and

call
it, say, Page X of Z. Word's major strength is not in its ability to be

all
things to all people but in its customizability for the way *you* want

it to
work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jim B" wrote in message
...
Suzanne, thank you for your prompt reply.

As you wrote, it would be absurd to suggest that the NumPages field
to

be
equal to SectionPages. They are different variables for different
purposes,
both useful.

Let me try to state my suggestion more clearly.

In the floating "Header and Footer" menu that is visible while
editing
headers and footers, the last choice on the menu is "Page X of Y".

My
suggestion relates only to the implementation of that menu choice.

When that Autotext item is chosen, Word inserts "Page { PAGE } of
{NUMPAGES}" into the current section's header or footer. My

suggestion
is
to change the text expansion to "Page { PAGE } of { SECTIONPAGES }".

Of course, no autotext will be right in all situations. The current
implementation {NumPages} satisfies users who do not restart

numbering at
the beginning of sections. In documents like mine that restart the

page
numbers at the beginning of a section, {SectionPages} is more

appropriate.

In a complex document, headers and footers are defined in Word for

each
section. Since you know that the user is in the middle of editing a
section
header or footer when the autotext is available on the menu, it may
be
more
natural for Word to insert the section's page count than the

document's
length.

In a document without section breaks, the two implementations produce
identical results. I would never have thought of your example, but

when a
multi-section chapter restarts numbering, neither field will work.

-Jim

"Suzanne S. Barnhill" wrote:

No, the NumPages field is the number of pages; it would be absurd

for it
to
be anything else. In your case, SectionPages was the correct field

to
use.
In cases where a multi-section chapter restarts numbering (which is
continuous throughout the chapter), neither field will work, and a
different
workaround will be required, but having NumPages equal SectionPages
wouldn't
help there, either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jim B" Jim wrote in message
...
The following is a suggestion for Microsoft's next iteration of

Word.

I just created a document consisting of three sections. I

restarted
page
numbering at 1 in each section. I used the "Page x of y" footer.

Now section 1 has the footers Page 1 of 7, Page 2 of 7. Then

section
2
has
pages numbered Page 1 of 7, Page 2 of 7. Section 3 has pages

labeled
Page
1
of 7, Page 2 of 7, Page 3 of 7.

I think the last page of each section should always have the same

page
number as the page count. (For example, page 2 of 2, page 3 of

3.)

It took a long time for me to figure out how to solved the

problem: I
replaced the "y" field with the field code {sectionpages} in the
footer.

Would it be a good idea for Microsoft to change the "Page x of y"
autotext
to default to this?



----------------
This post is a suggestion for Microsoft, and Microsoft responds
to

the
suggestions with the most votes. To vote for this suggestion,

click
the "I
Agree" button in the message pane. If you do not see the button,
follow
this
link to open the suggestion in the Microsoft Web-based Newsreader

and
then
click "I Agree" in the message pane.




http://www.microsoft.com/office/comm...ocmanagemen t







 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Page numbers and line number problem tspitzig Page Layout 9 October 25th 05 03:13 PM
1st page turns into "odd" when # inserted tinhorn Page Layout 12 May 19th 05 01:18 PM
Page numbering in footers, Outside margin, Page Number + Number of Pages Eric G Page Layout 6 April 22nd 05 12:28 PM
Printing pages with roman page numbers and in different sections? bandy2000 Microsoft Word Help 2 April 12th 05 01:28 AM
How to insert Page No of No of "Section" Pages Eli75 Microsoft Word Help 11 November 29th 04 06:47 PM


All times are GMT +1. The time now is 10:19 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2019, Jelsoft Enterprises Ltd.
Copyright 2004-2019 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.