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#1
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Create multiple documents from one and vice versa
My girlfriend's a teacher and you should see the gramatical beatings I get!
Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Mail Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by €śthinking outside the box€ť. Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#3
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Got it - thanks, saw catalog but didn't know what it did. 4 minutes til
hometime but will have a look first thing tomorrow! Dan "Suzanne S. Barnhill" wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Mail Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by €śthinking outside the box€ť. Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#4
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Hmmm! I suspect that individual form letter may be closer to what is
required, in which case see http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Mail Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by "thinking outside the box". Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#5
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Perhaps I misread this, but I thought he had 30 records he needed to merge
to a single page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... Hmmm! I suspect that individual form letter may be closer to what is required, in which case see http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Mail Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by "thinking outside the box". Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#6
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I can see where you are coming from, but I thought he wanted 30 forms from
30 records? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: Perhaps I misread this, but I thought he had 30 records he needed to merge to a single page. "Graham Mayor" wrote in message ... Hmmm! I suspect that individual form letter may be closer to what is required, in which case see http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by "thinking outside the box". Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#7
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Create multiple documents from one and vice versa
I can't find anything about this in Word 2003, did you say to search on
"directory" merge ?? Ta "Suzanne S. Barnhill" wrote: Perhaps I misread this, but I thought he had 30 records he needed to merge to a single page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... Hmmm! I suspect that individual form letter may be closer to what is required, in which case see http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Mail Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by "thinking outside the box". Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |
#8
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Create multiple documents from one and vice versa
Yes. If you search for "directory merge" in Word 2003, one of the hits will
be "Create a directory of names, addresses, and other information." This explains how to do it. Both "directory" and "catalog" (in earlier versions) refer to common uses of this type of merge (any merge where you need to insert data from numerous records continuously, rather than one per page as in form letters, envelopes, labels, etc.), but of course it can be used for any type of merge with this requirement. Note, however, that any static text you put on the page will be repeated for each record, so any titles or headings that apply to the entire document need to be either placed in a First Page Header or added after the merge is complete. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Hood" wrote in message news I can't find anything about this in Word 2003, did you say to search on "directory" merge ?? Ta "Suzanne S. Barnhill" wrote: Perhaps I misread this, but I thought he had 30 records he needed to merge to a single page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... Hmmm! I suspect that individual form letter may be closer to what is required, in which case see http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: What you want is called a "catalog" merge in Word versions through Word 2000, "directory" in Word 2002 and 2003. "Village Idiot Dan" Village Idiot wrote in message ... My girlfriend's a teacher and you should see the gramatical beatings I get! Anywoo [it is a real word as I made it up myself], can anyone help pls. I have a worksheet of, say, 30 rows of info in Excel that I need to fill in a single page form that is in Word. Now, IF it was a letter, i'd just mail merge and then print out the resulting 30 page Word document. However, I actually need to save each single page form in Word with the merged data from Excel. How would I do this, did anyone manage to stay awake? Thanks in advance, Dan "BostonDocumentation" wrote: Don't be such a baby. Everybody makes mistakes in typing, and there is always some smug passive-aggressive person out there just dying to show you up by pointing out your errors. Just ignore them. Your question, I believe, has to do with conditional text. In other words, can you apply a "condition" to text that can be hidden or shown, depending on what you want to do with it? That way, you can have one document with all the information in it, and then show the information pertinent to Level 1 but not Levels 2 and 3. There are other packages out there that can do this, but I am having trouble finding out if Word can do this. Right now the only thing that I can find within Word is the ability to hide the font of a style (and then everything that uses that style disappears). This has problems, because it forces you to create multiple styles, each one specific to a particular Level, and then when you want to print that Level you have to unhide the fonts for those styles. But if your document uses minimal styles, say, 10 or less, this might be the best option for you. "piddilin" wrote: You're right about setting up a table would be too messy. The Merge idea goes way back to when I worked for a Congressman and we'd merge different paragraphs depending on the person's opinion (and that's a fact). Sor'ry you'are so easily offend'ed by my apostro'phe, I didn't know I would be judged on my gram'mar. Also sorry you assume I'm not qualified to teach Word; obviously you are a better judge than I am. Thanks, since I am very new to newsgroups, for letting me know that I can expect to be judged on my overall knowledge by "thinking outside the box". Next time don't bother responding to my questions, if you please. "Jezebel" wrote: If your topics can each fit in a table row, you could have a column for the hand-out number (1, 2 or 3), and a column for the title. To create your master document, sort by title. To create the individual hand-outs sort by hand-out number and title. A bit messy, but presumably you don't need to update the whole shebang very often. Intrigued to know how you could even think of using mailmerge for this...the mind boggles, indeed. What exactly is it that you teach? (Not the use of apostrophes or MS Word, one hopes.) "piddilin" wrote in message ... I teach three levels of Word and each level has it's own printed handout of topics in alphabetical order. How might I create a document containing all three levels (topics combined in alphabetical order)? I have the reverse situation for Excel where I have one main document containing all three levels and would like to separate it out into three separate handouts. Add to that the fact that I only want to make changes once, not have to make a correction in both sets (main and level). I've thought of linking but I need to print the handouts, I've thought of Mail Merge but it boggles the mind, I've looked at Master Documents and that's more of a table of contents/index. Got any suggestions? |