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#1
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Captions on multi-page tables or figures
My document has a number of reference tables that can span more than one
page. I also sometimes have a figure or diagram that must be placed on multiple pages (page 1 of 3, page 2 of 3, page 3 of 3). I would like to use the Word Captions or AutoCaptions because I may insert or remove tables and figures throughout a 100-200 page document. To go back and re-number the captions manually would require too much work. When I use the captions, they only appear once in the paragraph that follows the table. Unfortunately the other pages that have this table or figure have no description of what the audience is looking at. Some of these reference tables can span 5-10 pages. Is there a way to get captions for a multiple page table to appear at the top or bottom of all of the pages where the table exists? -- Jack Rumple |
#2
Posted to microsoft.public.word.pagelayout
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Captions on multi-page tables or figures
It may be bad form to reply to your own post, but I just found one way to do
this for a table. I inserted the caption above the table. Then I added a row above the first row of the table. I merged all of the columns and removed the top, left, and right borders. Next I cut the caption paragraph from above the table and pasted it into this new row. With this row included as the heading rows of the table, it appears to work. I haven't done a lot of testing of this technique and it would only work with figures if you paste your figures into a table with no borders. If someone has a better way of getting captions to repeat for multiple page tables and figures, please reply to this post. Thank you. -- Jack Rumple "Jack" wrote: My document has a number of reference tables that can span more than one page. I also sometimes have a figure or diagram that must be placed on multiple pages (page 1 of 3, page 2 of 3, page 3 of 3). I would like to use the Word Captions or AutoCaptions because I may insert or remove tables and figures throughout a 100-200 page document. To go back and re-number the captions manually would require too much work. When I use the captions, they only appear once in the paragraph that follows the table. Unfortunately the other pages that have this table or figure have no description of what the audience is looking at. Some of these reference tables can span 5-10 pages. Is there a way to get captions for a multiple page table to appear at the top or bottom of all of the pages where the table exists? -- Jack Rumple |
#3
Posted to microsoft.public.word.pagelayout
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Captions on multi-page tables or figures
Yes, using a secret heading row for a repeating caption is the
straightforward way to do it, though I have also seen solutions that put very long tables into separate Sections and use the header/footer, possibly using a StyleRef field to pick up the main caption. You would need to use a separate Section if you wanted to do any page counting. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jack" wrote in message ... It may be bad form to reply to your own post, but I just found one way to do this for a table. I inserted the caption above the table. Then I added a row above the first row of the table. I merged all of the columns and removed the top, left, and right borders. Next I cut the caption paragraph from above the table and pasted it into this new row. With this row included as the heading rows of the table, it appears to work. I haven't done a lot of testing of this technique and it would only work with figures if you paste your figures into a table with no borders. If someone has a better way of getting captions to repeat for multiple page tables and figures, please reply to this post. Thank you. -- Jack Rumple "Jack" wrote: My document has a number of reference tables that can span more than one page. I also sometimes have a figure or diagram that must be placed on multiple pages (page 1 of 3, page 2 of 3, page 3 of 3). I would like to use the Word Captions or AutoCaptions because I may insert or remove tables and figures throughout a 100-200 page document. To go back and re-number the captions manually would require too much work. When I use the captions, they only appear once in the paragraph that follows the table. Unfortunately the other pages that have this table or figure have no description of what the audience is looking at. Some of these reference tables can span 5-10 pages. Is there a way to get captions for a multiple page table to appear at the top or bottom of all of the pages where the table exists? -- Jack Rumple |
#4
Posted to microsoft.public.word.pagelayout
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Captions on multi-page tables or figures
Thanks for the advice. I haven't used StyleRef fields, but I've used other
fields. I'll look into this option. -- Jack Rumple "Margaret Aldis" wrote: Yes, using a secret heading row for a repeating caption is the straightforward way to do it, though I have also seen solutions that put very long tables into separate Sections and use the header/footer, possibly using a StyleRef field to pick up the main caption. You would need to use a separate Section if you wanted to do any page counting. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Jack" wrote in message ... It may be bad form to reply to your own post, but I just found one way to do this for a table. I inserted the caption above the table. Then I added a row above the first row of the table. I merged all of the columns and removed the top, left, and right borders. Next I cut the caption paragraph from above the table and pasted it into this new row. With this row included as the heading rows of the table, it appears to work. I haven't done a lot of testing of this technique and it would only work with figures if you paste your figures into a table with no borders. If someone has a better way of getting captions to repeat for multiple page tables and figures, please reply to this post. Thank you. -- Jack Rumple "Jack" wrote: My document has a number of reference tables that can span more than one page. I also sometimes have a figure or diagram that must be placed on multiple pages (page 1 of 3, page 2 of 3, page 3 of 3). I would like to use the Word Captions or AutoCaptions because I may insert or remove tables and figures throughout a 100-200 page document. To go back and re-number the captions manually would require too much work. When I use the captions, they only appear once in the paragraph that follows the table. Unfortunately the other pages that have this table or figure have no description of what the audience is looking at. Some of these reference tables can span 5-10 pages. Is there a way to get captions for a multiple page table to appear at the top or bottom of all of the pages where the table exists? -- Jack Rumple |
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