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Help to merge Image (Doug Robins?)
Hi.
Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#2
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John: Alt+F9 makes the merge codes appear. Here's a bit more information:
http://www.officearticles.com/word/m...osoft_word.htm ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#3
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You have to use ctrl-F9 to insert the special filed code braces - { } - used
in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#4
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Hi Peter.
Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#5
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Once you are viewing the merge field codes (using Alt+F9, then--with your
cursor inside that mergefield code, you can hit Ctrl+F9 to add another set of brackets. If Alt+F9 doesn't show you the field codes, please follow the instructions at the link I gave you, which states: Hit Alt+F9 or go to ToolsąOptionsąView tab and turn on viewing of Field Codes. Once you are viewing these, Ctrl+F9 should do something in your document. It seems to me that you're simply not viewing them. A merge field will show, whether Alt+F9 is chosen or not. A Ctrl+F9 is "nothing" unless you're viewing field codes. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#6
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Hi again Anne.
I wonder if you read my reply to Peter before you posted this. Ive done as you said and selected Tools\Options\View and clicked to show field codes. However, you say ".......you can hit Ctrl+F9 to add another set of brackets." This does not happen. Pressing F9 just toggles between fields showing as, say, FamilyName and {MERGEFIELD FamilyName}. I cant get just { } to appear on their own. Perhaps I should wait and try this at work - there Im using Access and Word 2002 on XP, so maybe it will work. Thanks again for the help. JohnB Anne Troy wrote in message news:af7f5$42b5ae96$466eb880$29693@allthenewsgroup s.com... Once you are viewing the merge field codes (using Alt+F9, then--with your cursor inside that mergefield code, you can hit Ctrl+F9 to add another set of brackets. If Alt+F9 doesn't show you the field codes, please follow the instructions at the link I gave you, which states: Hit Alt+F9 or go to ToolsąOptionsąView tab and turn on viewing of Field Codes. Once you are viewing these, Ctrl+F9 should do something in your document. It seems to me that you're simply not viewing them. A merge field will show, whether Alt+F9 is chosen or not. A Ctrl+F9 is "nothing" unless you're viewing field codes. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#7
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Let's just make sure we're talking aboutt he same things he
Alt-F9 switches between field "codes" view (where you should see e.g. { MERGEFIELD FamilyName }) and Field "results" view (where you see the data or FamilyName depending on whether you clicked the abc button in the merge toolbar. F9 normally just re-executes any selected fields ctrl-F9 inserts a blank field, i.e. { } The same key combinations were used in Word 97. It's possible that some of these key combinations have been reassigned on your copy of Word.ctrl-F9 - you should be able to check using Tools|Customize|keyboard, select All Commands in the left-hand column, then select InsertFieldCodes in the other list. See if ctrl-F9 is shown as the shortcut combination.If it isn't, it could be for a good reason (e.g. some addin you use all the time may use it), so I would check before assigning ctrl-F9 to this function again. As a workaround, you can go back to the opening pane of the Tools|Customize dialog, select Commands, select category All Commands, find InsertFieldCodes and drag it to a toolbar or menu. If ctrl-F9 hasn't been re-assigned, not sure what is going wrong but another workaround would be to cut/paste an existing field and change the contents. Peter Jamieson "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#8
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Arrrrrrg. So sorry Peter (and Anne).
I feel a real chump. I thought you meant Alt F9, when you clearly said Ctrl F9. Now I see that this works and puts { }, ready for me to insert my text stuff. Sadly Ill have to leave it there for now but please keep an eye on this thread. Ill definately get back to you with progress tomorrow am (GMT). Thanks for sticking with me on this one. Cheers, JohnB Peter Jamieson wrote in message ... Let's just make sure we're talking aboutt he same things he Alt-F9 switches between field "codes" view (where you should see e.g. MERGEFIELD FamilyName }) and Field "results" view (where you see the data or FamilyName depending on whether you clicked the abc button in the merge toolbar. F9 normally just re-executes any selected fields ctrl-F9 inserts a blank field, i.e. { } The same key combinations were used in Word 97. It's possible that some of these key combinations have been reassigned on your copy of Word.ctrl-F9 - you should be able to check using Tools|Customize|keyboard, select All Commands in the left-hand column, then select InsertFieldCodes in the other list. See if ctrl-F9 is shown as the shortcut combination.If it isn't, it could be for a good reason (e.g. some addin you use all the time may use it), so I would check before assigning ctrl-F9 to this function again. As a workaround, you can go back to the opening pane of the Tools|Customize dialog, select Commands, select category All Commands, find InsertFieldCodes and drag it to a toolbar or menu. If ctrl-F9 hasn't been re-assigned, not sure what is going wrong but another workaround would be to cut/paste an existing field and change the contents. Peter Jamieson "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#9
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Hi Peter and Anne.
A big big apology - yes youre right, I read Alt F9 when you clearly said Ctrl F9. I can now get the { } symbols. Ill have to leave it there for the moment. Please keep an eye on this thread and Ill let you know how I get on. (Im not quite sure what Cyndy means by Mergefield Signature in her code. Is Signature the name of the field holding the path to the image? So, if my fieldname is Image, I put Mailmerge Image in the code? Thanks for all the help, JohnB Peter Jamieson wrote in message ... Let's just make sure we're talking aboutt he same things he Alt-F9 switches between field "codes" view (where you should see e.g. MERGEFIELD FamilyName }) and Field "results" view (where you see the data or FamilyName depending on whether you clicked the abc button in the merge toolbar. F9 normally just re-executes any selected fields ctrl-F9 inserts a blank field, i.e. { } The same key combinations were used in Word 97. It's possible that some of these key combinations have been reassigned on your copy of Word.ctrl-F9 - you should be able to check using Tools|Customize|keyboard, select All Commands in the left-hand column, then select InsertFieldCodes in the other list. See if ctrl-F9 is shown as the shortcut combination.If it isn't, it could be for a good reason (e.g. some addin you use all the time may use it), so I would check before assigning ctrl-F9 to this function again. As a workaround, you can go back to the opening pane of the Tools|Customize dialog, select Commands, select category All Commands, find InsertFieldCodes and drag it to a toolbar or menu. If ctrl-F9 hasn't been re-assigned, not sure what is going wrong but another workaround would be to cut/paste an existing field and change the contents. Peter Jamieson "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
#10
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Yes.
Peter Jamieson "JohnB" wrote in message ... Hi Peter and Anne. A big big apology - yes youre right, I read Alt F9 when you clearly said Ctrl F9. I can now get the { } symbols. Ill have to leave it there for the moment. Please keep an eye on this thread and Ill let you know how I get on. (Im not quite sure what Cyndy means by Mergefield Signature in her code. Is Signature the name of the field holding the path to the image? So, if my fieldname is Image, I put Mailmerge Image in the code? Thanks for all the help, JohnB Peter Jamieson wrote in message ... Let's just make sure we're talking aboutt he same things he Alt-F9 switches between field "codes" view (where you should see e.g. MERGEFIELD FamilyName }) and Field "results" view (where you see the data or FamilyName depending on whether you clicked the abc button in the merge toolbar. F9 normally just re-executes any selected fields ctrl-F9 inserts a blank field, i.e. { } The same key combinations were used in Word 97. It's possible that some of these key combinations have been reassigned on your copy of Word.ctrl-F9 - you should be able to check using Tools|Customize|keyboard, select All Commands in the left-hand column, then select InsertFieldCodes in the other list. See if ctrl-F9 is shown as the shortcut combination.If it isn't, it could be for a good reason (e.g. some addin you use all the time may use it), so I would check before assigning ctrl-F9 to this function again. As a workaround, you can go back to the opening pane of the Tools|Customize dialog, select Commands, select category All Commands, find InsertFieldCodes and drag it to a toolbar or menu. If ctrl-F9 hasn't been re-assigned, not sure what is going wrong but another workaround would be to cut/paste an existing field and change the contents. Peter Jamieson "JohnB" wrote in message ... Hi Peter. Sorry but this does not work for me. Im using Access 97 and Word 97 if that matters. I tried this in an existing merge document, then in a brand new Word document that I merged with a data source. Before inserting any merge fields from the source, I tried Alt F9 - nothing appeared. I then inserted one merge field. Using F9 alternately changes the merge field from FamilyName to {FamilyName} but I cant get { } to appear on their own. Any further ideas? Thanks for the help, JohnB Peter Jamieson wrote in message ... You have to use ctrl-F9 to insert the special filed code braces - { } - used in Word. All the rest of the text can be typed or pasted in the usual way. e.g. in a Word document, press ctrl-F9. You see { }. Type INCLUDEPICTURE "C:\\Data\\Pics\\" inside the { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\" } Putt he insertion point before the last " and press ctrl-F9. You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ }" } Type Mergefield Signature \*upper inside the new { } You see { INCLUDEPICTURE "C:\\Data\\Pics\\{ Mergefield Signature \*upper }" } Peter Jamieson "JohnB" wrote in message ... Hi. Im trying to mail merge an Image, whose path is stored in an Access 2002 mdb field and Ive seen a previous post mentioning MVP Cindy Meister's website. Ive also had a look at Word Help on Include Picture. But I cant get it to work. The main problem seems to be that I am unable to get the actual merge code to appear so that I can edit it. Cindy suggests the following: Reference the graphic file information by nesting the merge field in an IncludePicture field. Example: { IncludePicture "C:\\Data\\Pics\\{ Mergefield Signature \* upper }" } How do I get her example code to appear in the document so that can edit it? Ive tried cutting and pasting her code but that doesnt work. Ive tried using Insert\Ptcture\FromFile with Link To File checked but this only gets an image to appear - I cant see the code to edit it so that I can include the path. What am I doing wrong? Thanks for any help, JohnB |
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