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#1
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Can't Seem To Get It To Work
Using Office 2003 SP(2) trying to use the mailmerge feature to create two
sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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#2
Posted to microsoft.public.word.mailmerge.fields
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Can't Seem To Get It To Work
SKIPIF doesn't work with label merges because it doesn't do what you
probably expect (which is simply to SKIP a record) - what it actually does is SKIP to the next record, stop processing the current copy of the mail merge main document, and start processing a new copy of the mail merge main document. What you really need to do is filter the records for each merge - I would enable the MailMerge toolbar (Tools|Customize) then open the Mail Merge recipients (3rd button from the left), click the drop-ddown at the top of the Country column, then either select "Canada" (if you see it), or click Advanced... and set a filter Country Equal to Canada. Then close the dialog boxes, save the mail merge main document (e.g. as Canada.doc). Re-open, check it merges correctly. Then do the same thing, set a filter to Country Not Equal To Canada, save as NotCanada.doc. Peter Jamieson "Michael Koerner" wrote in message ... Using Office 2003 SP(2) trying to use the mailmerge feature to create two sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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#3
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Can't Seem To Get It To Work
For Starters,
{SKIPIF { MERGEFIELD Country = "Canada" }} should be {SKIPIF { MERGEFIELD Country } = "Canada" } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Michael Koerner" wrote in message ... Using Office 2003 SP(2) trying to use the mailmerge feature to create two sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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#4
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Can't Seem To Get It To Work
Should be is what I do have. Just mistyped when I created the post
-- Regards Michael Koerner "Doug Robbins - Word MVP" wrote in message ... For Starters, {SKIPIF { MERGEFIELD Country = "Canada" }} should be {SKIPIF { MERGEFIELD Country } = "Canada" } -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Michael Koerner" wrote in message ... Using Office 2003 SP(2) trying to use the mailmerge feature to create two sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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#5
Posted to microsoft.public.word.mailmerge.fields
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Can't Seem To Get It To Work
Thanks Peter, will give it a try. Do I have to set it for each label on the
page? Dumb question I know. -- Regards Michael Koerner "Peter Jamieson" wrote in message ... SKIPIF doesn't work with label merges because it doesn't do what you probably expect (which is simply to SKIP a record) - what it actually does is SKIP to the next record, stop processing the current copy of the mail merge main document, and start processing a new copy of the mail merge main document. What you really need to do is filter the records for each merge - I would enable the MailMerge toolbar (Tools|Customize) then open the Mail Merge recipients (3rd button from the left), click the drop-ddown at the top of the Country column, then either select "Canada" (if you see it), or click Advanced... and set a filter Country Equal to Canada. Then close the dialog boxes, save the mail merge main document (e.g. as Canada.doc). Re-open, check it merges correctly. Then do the same thing, set a filter to Country Not Equal To Canada, save as NotCanada.doc. Peter Jamieson "Michael Koerner" wrote in message ... Using Office 2003 SP(2) trying to use the mailmerge feature to create two sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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#6
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Can't Seem To Get It To Work
Disregard the dumb question. Your suggestion worked like a charm. Thank you
very much. -- Regards Michael Koerner "Michael Koerner" wrote in message ... Thanks Peter, will give it a try. Do I have to set it for each label on the page? Dumb question I know. -- Regards Michael Koerner "Peter Jamieson" wrote in message ... SKIPIF doesn't work with label merges because it doesn't do what you probably expect (which is simply to SKIP a record) - what it actually does is SKIP to the next record, stop processing the current copy of the mail merge main document, and start processing a new copy of the mail merge main document. What you really need to do is filter the records for each merge - I would enable the MailMerge toolbar (Tools|Customize) then open the Mail Merge recipients (3rd button from the left), click the drop-ddown at the top of the Country column, then either select "Canada" (if you see it), or click Advanced... and set a filter Country Equal to Canada. Then close the dialog boxes, save the mail merge main document (e.g. as Canada.doc). Re-open, check it merges correctly. Then do the same thing, set a filter to Country Not Equal To Canada, save as NotCanada.doc. Peter Jamieson "Michael Koerner" wrote in message ... Using Office 2003 SP(2) trying to use the mailmerge feature to create two sets of labels using Excel as the data source I would like to be able to create a set of labels where the Country = Canada, and a set of labels where the Country Canada, both using the same excel spreadsheet. I have tried using the SKIPIF command. I have worded the two templates like this {SKIPIF { MERGEFIELD Country = "Canada" }} Rest of merge information {SKIPIF { MERGEFIELD Country "Canada" }} Rest of merge information For some reason when I use the template (= Canada) I get no labels with any information at all. When I use the second one ( Canada) I get all the labels both Canada and US Which brings me to the end of my mailmerge knowledge. any suggestions would be greatly appreciated. -- Regards Michael Koerner |
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