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#1
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Custom fields
I have a long Word doc and I'd like to have several user-defined fields. For
example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. |
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#2
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Custom fields
tequila27 wrote:
I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#3
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Custom fields
Jay,
Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#4
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Custom fields
Are you using Insert | Field and selecting DocProperty? You should see a
list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#5
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Custom fields
In case that isn't explicit enough: DO NOT click Document Property on
the Quick Parts menu. Instead, click Field to open the Insert Field dialog, choose DocProperty from the list of field types, and then you will see the custom properties in the list along with all the built-in properties. On Wed, 16 Sep 2009 18:49:25 -0500, "Suzanne S. Barnhill" wrote: Are you using Insert | Field and selecting DocProperty? You should see a list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#6
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Custom fields
I didn't see anything to indicate that tequila27 is using Word 2007, so I
was hoping for the easier menu option in earlier versions. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Jay Freedman" wrote in message ... In case that isn't explicit enough: DO NOT click Document Property on the Quick Parts menu. Instead, click Field to open the Insert Field dialog, choose DocProperty from the list of field types, and then you will see the custom properties in the list along with all the built-in properties. On Wed, 16 Sep 2009 18:49:25 -0500, "Suzanne S. Barnhill" wrote: Are you using Insert | Field and selecting DocProperty? You should see a list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#7
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Custom fields
Jay,
That's not one of the choices. When I click on Quick Partsfield..., my category choices are exactly these: (All) Date and time Document automation Document Information Equations and formulas Indexes and tables Links and references Mail merge Numbering User information Note that none of these are DocProperty. Also, I would think that "(All)" would show the whole list of fields including my new custom fields,but it doesn't. "Jay Freedman" wrote: In case that isn't explicit enough: DO NOT click Document Property on the Quick Parts menu. Instead, click Field to open the Insert Field dialog, choose DocProperty from the list of field types, and then you will see the custom properties in the list along with all the built-in properties. On Wed, 16 Sep 2009 18:49:25 -0500, "Suzanne S. Barnhill" wrote: Are you using Insert | Field and selecting DocProperty? You should see a list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#8
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Custom fields
Leave the Categories dropdown set to (All). You could change it to
Document Information, but that's an extra click you don't need. Look in the list of "Field names" just below it, scrolling that list down through the names until you reach DocProperty. Click on DocProperty. The center of the dialog changes to show a list of all the properties. Scroll through that list until you find the custom field you defined -- it *will* be in there. On Wed, 16 Sep 2009 20:18:01 -0700, tequila27 wrote: Jay, That's not one of the choices. When I click on Quick Partsfield..., my category choices are exactly these: (All) Date and time Document automation Document Information Equations and formulas Indexes and tables Links and references Mail merge Numbering User information Note that none of these are DocProperty. Also, I would think that "(All)" would show the whole list of fields including my new custom fields,but it doesn't. "Jay Freedman" wrote: In case that isn't explicit enough: DO NOT click Document Property on the Quick Parts menu. Instead, click Field to open the Insert Field dialog, choose DocProperty from the list of field types, and then you will see the custom properties in the list along with all the built-in properties. On Wed, 16 Sep 2009 18:49:25 -0500, "Suzanne S. Barnhill" wrote: Are you using Insert | Field and selecting DocProperty? You should see a list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#9
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Custom fields
Jay,
You're the man. Thanks for walking me through the details. Sorry to be so slow. -Thanks. "Jay Freedman" wrote: Leave the Categories dropdown set to (All). You could change it to Document Information, but that's an extra click you don't need. Look in the list of "Field names" just below it, scrolling that list down through the names until you reach DocProperty. Click on DocProperty. The center of the dialog changes to show a list of all the properties. Scroll through that list until you find the custom field you defined -- it *will* be in there. On Wed, 16 Sep 2009 20:18:01 -0700, tequila27 wrote: Jay, That's not one of the choices. When I click on Quick Partsfield..., my category choices are exactly these: (All) Date and time Document automation Document Information Equations and formulas Indexes and tables Links and references Mail merge Numbering User information Note that none of these are DocProperty. Also, I would think that "(All)" would show the whole list of fields including my new custom fields,but it doesn't. "Jay Freedman" wrote: In case that isn't explicit enough: DO NOT click Document Property on the Quick Parts menu. Instead, click Field to open the Insert Field dialog, choose DocProperty from the list of field types, and then you will see the custom properties in the list along with all the built-in properties. On Wed, 16 Sep 2009 18:49:25 -0500, "Suzanne S. Barnhill" wrote: Are you using Insert | Field and selecting DocProperty? You should see a list of available document properties. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "tequila27" wrote in message ... Jay, Thanks for your reply. I was able to add the custom doc prop, but when I tried to use it in the body, it wasn't listed. I did an insert/quick parts/doc properties and my new custom doc prop wasn't in the drop-down list. I can see it if I display the menu of all doc props, pul down the "advanced", and go to the custom tab. Am I doing something wrong? Thanks. "Jay Freedman" wrote: tequila27 wrote: I have a long Word doc and I'd like to have several user-defined fields. For example, a few people's names, names of company organizations, URLs, a product name, the year that the document applies to, a particular date for a fiscal year start, etc. Each time we revise this document, we have to do many global find/replaces. It would feel much cleaner to do this via some variables. The only thing that looks close are fields, but I don't know if you create your own field names and then populate the values. Can anyone steer me in a good direction? Thanks in advance. In the document's Properties dialog, click the Custom tab and create custom properties to hold the information. In the body of the document, insert DocProperty fields that will display the values of the properties. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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