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Footer - different text on different pages in a section
I am using Word 2003 creating a procedure manual that has multiple sections
in the document. I am updating the manual and only a limited number of pages in each section will be revised. What I want to do is change the revision date on the pages that only contain revisions, leaving the original date on the remaining pages in 5 different sections of the manual. For instance, page 2 the revision date is November 16, 2007 and page 3 the revision date needs to stay at the former revision date of October 6, 2006. Is this possible to do within a section? |
#2
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Footer - different text on different pages in a section
There are a couple of approaches, and it depends on how fine-grained
your changes are. Do you need to change the date per page, per topic of the manual, or per chapter of the manual? (By the way, page is not really a good concept to use here, unless you have a single topic per page--I'm sure you are updating topics, rather than pages) 1) Section breaks In order to manually edit a footer for a document longer than three pages, you pretty much need to have section breaks. You can set the footer per-section, not per page. If you want to say that Chapter 3 was revised one date, but Chapter 2 at a different date, section breaks between Chapters would be a fine way to do this--a new chapter probably starts on a new page anyhow, regardless. But section breaks between pages is a bad idea, because even if you match a manual section break to the place where Word puts an automatic page break now, eventually it will change and drive you crazy. 2) StyleRef Fields Okay, let's say the manual is divided into chapters and subsections. If you make a notation as you revise each subsection, in the text itself, like so: 2.4 Widgets (revised 15 November 2007) 2.5 Gadgets (revised 1 November 2007) Then you could use a StyleRef field to pick up the nearest revision date and copy it to the footer, without needing section breaks at all. See here for information on StyleRef fields: http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm Sandy wrote: I am using Word 2003 creating a procedure manual that has multiple sections in the document. I am updating the manual and only a limited number of pages in each section will be revised. What I want to do is change the revision date on the pages that only contain revisions, leaving the original date on the remaining pages in 5 different sections of the manual. For instance, page 2 the revision date is November 16, 2007 and page 3 the revision date needs to stay at the former revision date of October 6, 2006. Is this possible to do within a section? |
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