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#1
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Inserting custom graphics into Word document
My firm does not use preprinted letterhead. We want to be able to produce our
letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#2
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Inserting custom graphics into Word document
Create a template.
Put your banner in the Header. Insert a text box in the Header, put all the names in it, and position it down the left hand side. Finally, put your address etc. in the Footer -- Enjoy, Tony "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#3
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Inserting custom graphics into Word document
No macro is needed; you just need a letterhead template. See
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#4
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Inserting custom graphics into Word document
Thank you so much for the quick response. Can you tell me if we set this up
in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#5
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Inserting custom graphics into Word document
If you're really anchoring your text box to the First Page Header (as Tony
advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#6
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Inserting custom graphics into Word document
Thanks, Suzanne, however Tony's response to my inquiry did not say anything
about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#7
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Inserting custom graphics into Word document
Well, your question didn't say anything about only wanting the letterhead
(or part of it) on the first page only :-) As Suzanne said, if you are anchoring the text box in the header it should not jump about so there must be something else causing that. There is nothing you can really do about people outside your company who, if they receive documents containing macros, will probably disable them as a matter of routine. Do you need to send out Word Documents? PDF would be a better format for distribution. -- Enjoy, Tony "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#8
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Inserting custom graphics into Word document
OK, now I'm confused...what macro? I don't believe any of these threads from
either you or Suzanne said anything about building a macro in order to resolve our issue. Forgetting the security part of the question...will I have to build a macro in order to set up the template as Suzanne recommends? I tho't she said it wasn't necessary. "Tony Jollans" wrote: Well, your question didn't say anything about only wanting the letterhead (or part of it) on the first page only :-) As Suzanne said, if you are anchoring the text box in the header it should not jump about so there must be something else causing that. There is nothing you can really do about people outside your company who, if they receive documents containing macros, will probably disable them as a matter of routine. Do you need to send out Word Documents? PDF would be a better format for distribution. -- Enjoy, Tony "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#9
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Inserting custom graphics into Word document
Thanks, Suzanne, however Tony's response to my inquiry did not say
anything about anchoring the text box to the First Page Header. I beg to differ: Tony wrote, "Insert a text box in the Header." That means *in* the header, not just in the header area. For emailing, you'd be much better advised to use PDFs. Wrt macros, see http://www.gmayor.com/installing_macro.htm or http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#10
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Inserting custom graphics into Word document
The referenced article
(http://word.mvps.org/faqs/customizat...PlusHeader.htm) provides a macro ("code") to protect the header. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... OK, now I'm confused...what macro? I don't believe any of these threads from either you or Suzanne said anything about building a macro in order to resolve our issue. Forgetting the security part of the question...will I have to build a macro in order to set up the template as Suzanne recommends? I tho't she said it wasn't necessary. "Tony Jollans" wrote: Well, your question didn't say anything about only wanting the letterhead (or part of it) on the first page only :-) As Suzanne said, if you are anchoring the text box in the header it should not jump about so there must be something else causing that. There is nothing you can really do about people outside your company who, if they receive documents containing macros, will probably disable them as a matter of routine. Do you need to send out Word Documents? PDF would be a better format for distribution. -- Enjoy, Tony "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#11
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Inserting custom graphics into Word document
Forgetting the security part of the question...will I have
to build a macro in order to set up the template as Suzanne recommends? No. -- Enjoy, Tony "lhall33950" wrote in message ... OK, now I'm confused...what macro? I don't believe any of these threads from either you or Suzanne said anything about building a macro in order to resolve our issue. Forgetting the security part of the question...will I have to build a macro in order to set up the template as Suzanne recommends? I tho't she said it wasn't necessary. "Tony Jollans" wrote: Well, your question didn't say anything about only wanting the letterhead (or part of it) on the first page only :-) As Suzanne said, if you are anchoring the text box in the header it should not jump about so there must be something else causing that. There is nothing you can really do about people outside your company who, if they receive documents containing macros, will probably disable them as a matter of routine. Do you need to send out Word Documents? PDF would be a better format for distribution. -- Enjoy, Tony "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#12
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Inserting custom graphics into Word document
Thank you Suzanne and Tony...I believe you now have provided me with the
tools I will need to ATTEMPT to build the template for our letterhead. It all sounds great in theory but only until I really get into it will I know for sure if I have additional questions. Hopefully not. This website is a godsend. I can't tell you how valuable a tool this is. "Suzanne S. Barnhill" wrote: Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I beg to differ: Tony wrote, "Insert a text box in the Header." That means *in* the header, not just in the header area. For emailing, you'd be much better advised to use PDFs. Wrt macros, see http://www.gmayor.com/installing_macro.htm or http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#13
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Inserting custom graphics into Word document
Glad we could help (I hope!).
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you Suzanne and Tony...I believe you now have provided me with the tools I will need to ATTEMPT to build the template for our letterhead. It all sounds great in theory but only until I really get into it will I know for sure if I have additional questions. Hopefully not. This website is a godsend. I can't tell you how valuable a tool this is. "Suzanne S. Barnhill" wrote: Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I beg to differ: Tony wrote, "Insert a text box in the Header." That means *in* the header, not just in the header area. For emailing, you'd be much better advised to use PDFs. Wrt macros, see http://www.gmayor.com/installing_macro.htm or http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#14
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Inserting custom graphics into Word document
Hello...I'm back. The information Suzanne provided me (along with the
educational links to instructions) provided me with what I needed to successfully create the template which Suzanne had suggested would solve our letterhead dilemma. I did it. I built the template for our letterhead (using an anchor, cool). But, now I have discovered that was not the answer to our problem. We use a document management software that controls our client information. Documents are linked to the client in their own "file". The software (Client Profiles) assigns a document number to each document we produce so the document is generated inside the software program. We want to be able to open a blank document within the Client Profiles software and then somehow insert our letterhead onto the blank document. There is no way within Client Profiles to simply open a word template and have it saved within Client Profiles. Client Profiles has instructions for building "custom templates" but you'd have to be a NASA engineer to understand them and their intended use is much more technical than our simple needs. Before you suggest just having the letterhead in a form that generates every time we open a letter document (which is what Client Profiles is currently doing)...we want to be able to make frequent changes to our letterhead so we want to be able to store our documents on plain white "paper" and each time we need to use that form just insert whatever the current up to date letterhead is. We don't want to have 100's of letters stored with out dated versions of the letterhead already in them. I'm getting weary of having to go into 100's of stored forms and manually changing the letterhead in them. Hopefully, this has clearly explained our situation. Sorry I wrote a book but now you see why... ANY HELPFUL THOUGHTS? "Suzanne S. Barnhill" wrote: Glad we could help (I hope!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you Suzanne and Tony...I believe you now have provided me with the tools I will need to ATTEMPT to build the template for our letterhead. It all sounds great in theory but only until I really get into it will I know for sure if I have additional questions. Hopefully not. This website is a godsend. I can't tell you how valuable a tool this is. "Suzanne S. Barnhill" wrote: Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I beg to differ: Tony wrote, "Insert a text box in the Header." That means *in* the header, not just in the header area. For emailing, you'd be much better advised to use PDFs. Wrt macros, see http://www.gmayor.com/installing_macro.htm or http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
#15
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Inserting custom graphics into Word document
Personally I think what you are attempting is bad practice, but it's not my
business. It's difficult without knowing anything about Client Profiles (their website doesn't provide much in the way of specifics) but it seems you're asking for some special processing to take place when you open a document from it (to incorporate the text into a current letterhead) and, presumably, when you close one as well (to remove the letterhead from the document to be saved). Normally one would have such code either in the document template or a global template (normal.dot is a special global template); where you put it depends on what Client Profiles allows. Whatever your code is, assuming it's possible, it must essentially take the letterhead you have just designed or some equivalent and then merge it with the document text. It might be difficult to cope with every possible scenario but if you can rely on your documents being simple then maybe yor code can be simple too. From what you say, it rather sounds to me like Client Profiles is giving you the capacity you need and, given that it is your chosen solution, you probably should be using its facilities instead of trying to subvert them. If you can go with the simple route then the easiest thing to do is to record yourself adding the letterhead to a document and taking it out of a document, to end up with two macros - one to use on checkout and one on checkin. -- Enjoy, Tony "lhall33950" wrote in message ... Hello...I'm back. The information Suzanne provided me (along with the educational links to instructions) provided me with what I needed to successfully create the template which Suzanne had suggested would solve our letterhead dilemma. I did it. I built the template for our letterhead (using an anchor, cool). But, now I have discovered that was not the answer to our problem. We use a document management software that controls our client information. Documents are linked to the client in their own "file". The software (Client Profiles) assigns a document number to each document we produce so the document is generated inside the software program. We want to be able to open a blank document within the Client Profiles software and then somehow insert our letterhead onto the blank document. There is no way within Client Profiles to simply open a word template and have it saved within Client Profiles. Client Profiles has instructions for building "custom templates" but you'd have to be a NASA engineer to understand them and their intended use is much more technical than our simple needs. Before you suggest just having the letterhead in a form that generates every time we open a letter document (which is what Client Profiles is currently doing)...we want to be able to make frequent changes to our letterhead so we want to be able to store our documents on plain white "paper" and each time we need to use that form just insert whatever the current up to date letterhead is. We don't want to have 100's of letters stored with out dated versions of the letterhead already in them. I'm getting weary of having to go into 100's of stored forms and manually changing the letterhead in them. Hopefully, this has clearly explained our situation. Sorry I wrote a book but now you see why... ANY HELPFUL THOUGHTS? "Suzanne S. Barnhill" wrote: Glad we could help (I hope!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you Suzanne and Tony...I believe you now have provided me with the tools I will need to ATTEMPT to build the template for our letterhead. It all sounds great in theory but only until I really get into it will I know for sure if I have additional questions. Hopefully not. This website is a godsend. I can't tell you how valuable a tool this is. "Suzanne S. Barnhill" wrote: Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I beg to differ: Tony wrote, "Insert a text box in the Header." That means *in* the header, not just in the header area. For emailing, you'd be much better advised to use PDFs. Wrt macros, see http://www.gmayor.com/installing_macro.htm or http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message news Thanks, Suzanne, however Tony's response to my inquiry did not say anything about anchoring the text box to the First Page Header. I have very limited experience with Word but I printed out your recommended link about headers which includes info about anchoring so hopefully I'll understand it well enough to make it work. As far as the security of the content...it is not only our employees we are concerned about but also when we email documents as attachments outside our company. The link you provided about preventing users from editing the header of a document looks like exactly when we need to do...however, novice that I am, it is greek to me. Can you tell me where do I find the "This Document module" of the template I'm going to create into which I should copy/paste the language? And, if there are any additional instructions that would need to accomplish this please include those. It sounds too easy to just copy/paste...Thanks. "Suzanne S. Barnhill" wrote: If you're really anchoring your text box to the First Page Header (as Tony advised), it will neither jump to the next page nor be repeated on the next page. See http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm. Putting stuff in the header/footer will prevent inadvertent changes; it will not prevent deliberate tampering. If that is an issue that cannot be addressed by user education (and really, if you tell employees not to do something and they do it anyway, then that is a Human Resources issue), then see http://word.mvps.org/faqs/customizat...PlusHeader.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... Thank you so much for the quick response. Can you tell me if we set this up in a template format will the "graphics" be protected? We have a list of names that runs down the left side of the page and don't want it to be accessible to anyone who could make changes to the text. I also read the reply sent byTony Jollans and, interestingly enough, his solution is what we are currently doing...however, every time a letter extends on to a second page the text box with the names jumps over into the middle of page 1 which causes massive frustration for our non-Word saavy secretaries. (And, with this scenario the text column is not protected in any way so it is also editable by other parties.) "Suzanne S. Barnhill" wrote: No macro is needed; you just need a letterhead template. See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, especially the "More complex letterhead" section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lhall33950" wrote in message ... My firm does not use preprinted letterhead. We want to be able to produce our letterhead electronically each time we prepare a letter. We have a banner that runs across the top of the sheet (our logo), a column of names that runs down the left side of the sheet and 3 lines of centered type at the bottom of the sheet (address/phone/fax info). We want to be able to open up a blank page in Word and click on a toolbar button that instructs a macro to insert the 3 blocks of "graphics" into the sheet and then be able to type the contents of the letter in the remaining space. We are open to any method to accomplish this (within reason). I need to get in touch with someone who is extremely knowledgeable in Word to discuss this in more detail. Please help! We have MS Office Standard Edition 2003. |
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