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#1
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Saving table of contents options for a template
I have a template that contains no text. I use it strictly for setting
styles and the content that goes into headers and footers. What I want to accomplish is to setup the formatting of the table of contents (TOC) so that when a document is created from this template and a TOC is inserted into the document, the TOC is formatted the way I set it up in the template. I have generally two problems. The first problem is that when I click on the options button in the Table of Contents dialog, I remove the styles Title and some others that I don"t want. Now I don't have any text in my document that a TOC can be created from, so an error message appears when Word attempts to insert the TOC. That should not be a problem since I don't want any text. But when I go back and view the options again, those styles I removed are still selected. How is this? I don't want a title in my TOC but one ends up getting put in the TOC in a document created from this template. The other thing I don't understand is why some styles even appear in the list of styles in the options dialog. I created a style called Title1. Why does it even appear in this list? Does Word simply list all the styles in my document in this list? Thanks for your help Johann Blake |
#2
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Saving table of contents options for a template
Hi Johann,
To be certain that your TOC is only built from the styles you want, right click the TOC and choose Toggle field codes to display the field codes. Now delete any \x switch plus possible arguments that you see, and include only the \t switch followed by the styles you want to use and the level they represent, like for example { TOC \t "Heading 1;1;Heading 2;2;Heading 3;3" } Do not use the Insert | Reference Index and Tables... | tab Table of Contents | Options... dialog again to avoid that styles you do not want sneak their way in again. I have experienced the same behavior that you encounter and I've had to rebuild my TOC's several times until I decided to leave the dialog alone. In answer to your second question: every new style that you create is included. Word cannot know whether or not you want to use this style for your TOC and if so, you would have a problem if it wasn't listed. Good luck, Cooz -- PS: If this is a satisfying answer to your question and you're logged in via the Microsoft site, please click Yes to "Did this post answer the question?". Thanks. " wrote: I have a template that contains no text. I use it strictly for setting styles and the content that goes into headers and footers. What I want to accomplish is to setup the formatting of the table of contents (TOC) so that when a document is created from this template and a TOC is inserted into the document, the TOC is formatted the way I set it up in the template. I have generally two problems. The first problem is that when I click on the options button in the Table of Contents dialog, I remove the styles Title and some others that I don"t want. Now I don't have any text in my document that a TOC can be created from, so an error message appears when Word attempts to insert the TOC. That should not be a problem since I don't want any text. But when I go back and view the options again, those styles I removed are still selected. How is this? I don't want a title in my TOC but one ends up getting put in the TOC in a document created from this template. The other thing I don't understand is why some styles even appear in the list of styles in the options dialog. I created a style called Title1. Why does it even appear in this list? Does Word simply list all the styles in my document in this list? Thanks for your help Johann Blake |
#3
Posted to microsoft.public.word.docmanagement
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Saving table of contents options for a template
The TOC is a field with instructions (so-called field switches) that
determine what should content should be referenced. This field is created by Word as you insert the TOC via the Index and Tables dialog box. But, as you've seen, after you've created the TOC, there is no longer a link between the dialog box and the field; instead, the dialog box reflects the default settings for TOC creation in Word. For example, you'll find that Heading 1-3 are selected, as well as any style with an outline level defined (on the Indents and Spacing tab of the Paragraph dialog box). In other words, if you want to re-use a TOC format, you can copy an existing TOC into a template, or insert one (with the desired styles selected) directly in the template. Note that a TOC field in an empty document will display an error message (unless it has been copied from an existing document and not yet been updated). If you don't like this fact, you can create an AutoText entry from an existing TOC and insert that as needed. -- Stefan Blom Microsoft Word MVP wrote in message oups.com... I have a template that contains no text. I use it strictly for setting styles and the content that goes into headers and footers. What I want to accomplish is to setup the formatting of the table of contents (TOC) so that when a document is created from this template and a TOC is inserted into the document, the TOC is formatted the way I set it up in the template. I have generally two problems. The first problem is that when I click on the options button in the Table of Contents dialog, I remove the styles Title and some others that I don"t want. Now I don't have any text in my document that a TOC can be created from, so an error message appears when Word attempts to insert the TOC. That should not be a problem since I don't want any text. But when I go back and view the options again, those styles I removed are still selected. How is this? I don't want a title in my TOC but one ends up getting put in the TOC in a document created from this template. The other thing I don't understand is why some styles even appear in the list of styles in the options dialog. I created a style called Title1. Why does it even appear in this list? Does Word simply list all the styles in my document in this list? Thanks for your help Johann Blake |
#4
Posted to microsoft.public.word.docmanagement
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Saving table of contents options for a template
"Cooz" wrote in message
... Hi Johann, To be certain that your TOC is only built from the styles you want, right click the TOC and choose Toggle field codes to display the field codes. Now delete any \x switch plus possible arguments that you see, and include only the \t switch followed by the styles you want to use and the level they represent, like for example { TOC \t "Heading 1;1;Heading 2;2;Heading 3;3" } Do not use the Insert | Reference Index and Tables... | tab Table of Contents | Options... dialog again to avoid that styles you do not want sneak their way in again. I have experienced the same behavior that you encounter and I've had to rebuild my TOC's several times until I decided to leave the dialog alone. In answer to your second question: every new style that you create is included. Word cannot know whether or not you want to use this style for your TOC and if so, you would have a problem if it wasn't listed. But note that while each style is *listed* in the Options dialog box, it isn't *selected* for inclusion in the TOC, unless it has an outline level other than "Body text" (as seen on the Indents and Spacing tab of the Paragraph dialog box). -- Stefan Blom Microsoft Word MVP " wrote: I have a template that contains no text. I use it strictly for setting styles and the content that goes into headers and footers. What I want to accomplish is to setup the formatting of the table of contents (TOC) so that when a document is created from this template and a TOC is inserted into the document, the TOC is formatted the way I set it up in the template. I have generally two problems. The first problem is that when I click on the options button in the Table of Contents dialog, I remove the styles Title and some others that I don"t want. Now I don't have any text in my document that a TOC can be created from, so an error message appears when Word attempts to insert the TOC. That should not be a problem since I don't want any text. But when I go back and view the options again, those styles I removed are still selected. How is this? I don't want a title in my TOC but one ends up getting put in the TOC in a document created from this template. The other thing I don't understand is why some styles even appear in the list of styles in the options dialog. I created a style called Title1. Why does it even appear in this list? Does Word simply list all the styles in my document in this list? Thanks for your help Johann Blake |
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