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Jen Jen is offline
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Default Split a mail merge document into individual documents

Hi,

I have downloaded the macro to enable me to split my mail merge document but
the macro appears not to run when i complete the mail merge and when i press
ok, nothing happens and it continues to run the mail merge as normal.

Any suggestions?

Many Thanks, Jen

"Doug Robbins - Word MVP" wrote:

To print individual documents, you do not even have to do that, just specify
the Sections of the document that you want to print in the File Print
dialog.

However, that is NOT a solution to what was originally desired, which was to
create a separate document for each record in the data source.

Sometimes non-techie solutions just don't cut it.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"non-techie solutions" non-techie
wrote in message ...
There is actually a much easier route you can go that uploading an add-in.
See simple instructions below. You just need to replace the section breaks
with page breaks and viola!

1) Go to Find/Replace
2) Click on More
3) Click "Special"
4) Find "Section Break"
5) Replace with "Manual page break" and click ok

Now you'll be able to save/print whichever pages you want.


"Kirstin" wrote:

Doug took a look at my template and found that I had somehow created
sections. He deleted them and now everything works like a charm! Thanks
so
much, Doug, for taking the time. Really appreciate it!!!!
--
Kirstin McDonald
ITC


"Kirstin" wrote:

Hi Doug,

Thank you for offering to take a look. I'll email the two files under
seperate cover.
--
Kirstin McDonald
ITC


"Doug Robbins - Word MVP" wrote:

If you are getting an error message when you are not trying to create
individual documents, then the problem would appear to be with
something
else.

If you want to send me the mail merge main document and the data
source, I
will create the letters for you and send them back.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Kirstin" wrote in message
news I've tried multiple formats:

\\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative
S:\conference forms\2010\Kate Adams\2007 Narrative
\conference forms\2010\Kate Adams\2007 Narrative
conference forms\2010\Kate Adams\2007 Narrative

I've tried creating a new merge doc without using the individual
folder
option and still get the error message. I'm stumped and running out
of
time.

--
Kirstin McDonald
ITC


"Doug Robbins - Word MVP" wrote:

What is typically displayed by the Folder: "\\cee-data\conference
forms\"
&
[GradYear] & "\" & [FirstLast] &
"\" & [Enter Year] field in your query?

If you create a macro containing the code

FileSaveAs "what is displayed in as asked above"

and run it with any document active (a blank one will do), does it
save
the
document correctly or do you get the same error message.

I think that the \\ may be causing a problem.



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Kirstin" wrote in message
...
I was so happy when I found this macro of Grahams. It sounds
like it
will
do
exactly what I need. Unfortuantely, when I run it I get the
following
error:

Run-time error 4608: Value out of range.

I'm exporting a dbase file from Access 03. In the query I've
added the
Folder/File Name field:

Folder: "\\cee-data\conference forms\" & [GradYear] & "\" &
[FirstLast]
&
"\" & [Enter Year]

The macro runs; I tell it to split and then I get the error. I
click
OK
on
the error window and a single merged document opens. What could
be
wrong?
Is it because I have spaces in my folder names? The file names
in the
sample
have spaces, but maybe that doesn't translate to folder names.

Any help would be most appreciated.

TIA~
--
Kirstin McDonald
ITC


"Graham Mayor" wrote:

See
http://www.gmayor.com/individual_merge_letters.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




leedelee wrote:
How do I take a mail merge document and then split it up into
individual documents to save each letter in a separate place?












 
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