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Can I mailmerge using a Word .doc file
When you convert text to table indicate in the dialog that the table has 4
columns and not 1! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Neil wrote: It still didn't work. I converted the document so I now have a table with one column and many rows. There are 3 rows for each address (name, street, city) and a blank row between the each address. Here's what happens when I open a blank document and run the mailmerge wizard: Step 1: I bullet envelopes Step 2: I OK size 10 envelope with return address in the upper left hand corner and move the cursor to where I want the addresses (I previously set up the return address) Step 3: I select the file with the table which now brings up a "Mailmerge Recipients" window with a table similar to the one I created (one column, 3 rows for each address and a blank row between addresses) with a check mark to the left of each row including the blank ones. Step 4: I choose "Address Block" which brings up an "Insert Address Block" window. I click OK and AddressBlock now pops up where I left the cursor for the addresses. Step 5: Nothing now appears on the envelope except for the return address. The AddressBlock code is now gone. As I click to preview each next address, they are all blank as well (except for the return address). Step 6: No change. I apologize for being so green but the instructions in Word aren't much help and the link regarding labels just confused me more. Thanks so much for your time. Neil P.S. The reason my first message was posted 3 times was the first two times I got an error message and assumed the post did not go through. I am, however, impatient. Thanks again. "Doug Robbins - Word MVP" wrote: If you select all of the addresses and then select Convert Text to Table from the Tables menu selecting the Paragraphs as the separator and each address ends up in a separate cell of the table, all you need to do then is insert a row at the top of the table into which you insert a field name to be used when you set up the mail merge. See "Convert Labels into Mail Merge Data File" on fellow MVP Graham Mayor's website at: http://www.gmayor.com/convert_labels...mail_merge.htm See the article "Mailmerge Labels with Word XP" on fellow MVP Graham Mayor's website at http://www.gmayor.com/mail_merge_lab...th_word_xp.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Neil" wrote in message news I'm a newbie. I've been trying to do a mailmerge using a Word .doc file which has a list of addresses separated by hard returns (see example below). My various attempts have failed. Can I do a mailmerge with a Word .doc file and if so, can someone give me step by step instructions. Thanks to anyone who can help. John Public 1111 Melody Lane Silver Spring, MD Jane Public 2222 Evans Drive Bethesda, MD |
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