IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:

The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

Start WordPerfect, open the WordPerfect version of your file, and "save
as" a Microsoft Word (.doc) file.

joymp wrote:

OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:


Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:


I answered this in the newsgroup. I tried that and still got the same black
line with the names having disappeared. BTW, each name was on a separate
line with its e-mail address indented under it; then a line space before the
next name.

"garfield-n-odie" wrote:



The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:



IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

That's probably because you have a paragraph break at the end of each line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list
or
table, and then it only tells how to sort in a table. This is just
one long
list of names and I want to alphabetize the list. I don't want them
in a
table. If I try to put them in a table and sort from there I get a
long
black vertical line and the names disappear. Can anyone help? TIA.

Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of each line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long line.
Now I have another problem. I see that it mixed in the e-mail addresses
(which were indented) alphabetically. I was able to accomplish this in
WordPerfect and it only alphabetized the names, not the indented e-mail
addresses; it left them under each respective name. I'd like to have the
list in both Word & WordPerfect so I can share it with those who only have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your names
don't have to be in a table. Each name should be on a separate line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a list
or
table, and then it only tells how to sort in a table. This is just
one long
list of names and I want to alphabetize the list. I don't want them
in a
table. If I try to put them in a table and sort from there I get a
long
black vertical line and the names disappear. Can anyone help? TIA.

Well, the reason I didn't go into that is that it probably won't be easy
unless you've by any chance got two paragraph breaks between entries. If you
have, then you can use Find and Replace to look for paragraph breaks (^p)
and replace with line breaks (^l). You then replace two line breaks together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1 is a name,
line 2 is an email address, line 3 is another name, line 4 another email
address, and so on, you'll have to do this semi-manually. You can insert a
line break manually by pressing Shift+Enter; if you select the paragraph
mark first (display nonprinting characters so you can see them), it will
replace it. But that would be very labor-intensive. Instead, use F&R to
replace ^p with ^l, but instead of using Replace All, just alternate Find
Next and Replace judiciously to replace only every other paragraph break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of each
line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to have
the
list in both Word & WordPerfect so I can share it with those who only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the
same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your
names
don't have to be in a table. Each name should be on a separate
line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a
list
or
table, and then it only tells how to sort in a table. This is
just
one long
list of names and I want to alphabetize the list. I don't want
them
in a
table. If I try to put them in a table and sort from there I get
a
long
black vertical line and the names disappear. Can anyone help?
TIA.

OK, you've given me a challenge for a learning experience! S I've printed
this info and will be brave and try it later on (got a busy schedule today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't be easy
unless you've by any chance got two paragraph breaks between entries. If you
have, then you can use Find and Replace to look for paragraph breaks (^p)
and replace with line breaks (^l). You then replace two line breaks together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1 is a name,
line 2 is an email address, line 3 is another name, line 4 another email
address, and so on, you'll have to do this semi-manually. You can insert a
line break manually by pressing Shift+Enter; if you select the paragraph
mark first (display nonprinting characters so you can see them), it will
replace it. But that would be very labor-intensive. Instead, use F&R to
replace ^p with ^l, but instead of using Replace All, just alternate Find
Next and Replace judiciously to replace only every other paragraph break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of each
line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to have
the
list in both Word & WordPerfect so I can share it with those who only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the
same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your
names
don't have to be in a table. Each name should be on a separate
line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a
list
or
table, and then it only tells how to sort in a table. This is
just
one long
list of names and I want to alphabetize the list. I don't want
them
in a
table. If I try to put them in a table and sort from there I get
a
long
black vertical line and the names disappear. Can anyone help?
TIA.

Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next, though; they
are all together. Is there any way to restore the double line space using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S I've printed
this info and will be brave and try it later on (got a busy schedule today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't be easy
unless you've by any chance got two paragraph breaks between entries. If you
have, then you can use Find and Replace to look for paragraph breaks (^p)
and replace with line breaks (^l). You then replace two line breaks together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1 is a name,
line 2 is an email address, line 3 is another name, line 4 another email
address, and so on, you'll have to do this semi-manually. You can insert a
line break manually by pressing Shift+Enter; if you select the paragraph
mark first (display nonprinting characters so you can see them), it will
replace it. But that would be very labor-intensive. Instead, use F&R to
replace ^p with ^l, but instead of using Replace All, just alternate Find
Next and Replace judiciously to replace only every other paragraph break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of each
line.
If you change the break between the name and the email address to a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to have
the
list in both Word & WordPerfect so I can share it with those who only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will end up
together at the beginning of the document (sort order = nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still got the
same
black
line with the names having disappeared. BTW, each name was on a
separate
line with its e-mail address indented under it; then a line space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but your
names
don't have to be in a table. Each name should be on a separate
line
though. Select the list of names, and click on Table | Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to sort a
list
or
table, and then it only tells how to sort in a table. This is
just
one long
list of names and I want to alphabetize the list. I don't want
them
in a
table. If I try to put them in a table and sort from there I get
a
long
black vertical line and the names disappear. Can anyone help?
TIA.

The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space Before
each item. If you'd rather have Space After, you have to visit the Format |
Paragraph dialog to do that. You do *not* want to use an empty paragraph or
line for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next, though;
they
are all together. Is there any way to restore the double line space using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S I've
printed
this info and will be brave and try it later on (got a busy schedule
today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't be
easy
unless you've by any chance got two paragraph breaks between entries.
If you
have, then you can use Find and Replace to look for paragraph breaks
(^p)
and replace with line breaks (^l). You then replace two line breaks
together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1 is a
name,
line 2 is an email address, line 3 is another name, line 4 another
email
address, and so on, you'll have to do this semi-manually. You can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see them), it
will
replace it. But that would be very labor-intensive. Instead, use F&R
to
replace ^p with ^l, but instead of using Replace All, just alternate
Find
Next and Replace judiciously to replace only every other paragraph
break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how
do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of
each
line.
If you change the break between the name and the email address to
a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the
long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish
this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to
have
the
list in both Word & WordPerfect so I can share it with those who
only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will
end up
together at the beginning of the document (sort order =
nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still
got the
same
black
line with the names having disappeared. BTW, each name was
on a
separate
line with its e-mail address indented under it; then a line
space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but
your
names
don't have to be in a table. Each name should be on a
separate
line
though. Select the list of names, and click on Table |
Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to
sort a
list
or
table, and then it only tells how to sort in a table. This
is
just
one long
list of names and I want to alphabetize the list. I don't
want
them
in a
table. If I try to put them in a table and sort from there
I get
a
long
black vertical line and the names disappear. Can anyone
help?
TIA.

Suzanne,

If I'm understanding what you are saying, there would be a double space
between each line. The lines are now arranged with the name on one line,
then the e-mail address on the next line (indented slightly), then
(immediately) on the next line another name, followed by (indented) e-mail
address on the next line. The way it WAS, had a double line/space after the
e-mail address before showing the next name. Hope I'm explaining this right.
It's easier to read the list if there could, once again, be that double
line/space.

Joy

"Suzanne S. Barnhill" wrote:

The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space Before
each item. If you'd rather have Space After, you have to visit the Format |
Paragraph dialog to do that. You do *not* want to use an empty paragraph or
line for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next, though;
they
are all together. Is there any way to restore the double line space using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S I've
printed
this info and will be brave and try it later on (got a busy schedule
today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't be
easy
unless you've by any chance got two paragraph breaks between entries.
If you
have, then you can use Find and Replace to look for paragraph breaks
(^p)
and replace with line breaks (^l). You then replace two line breaks
together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1 is a
name,
line 2 is an email address, line 3 is another name, line 4 another
email
address, and so on, you'll have to do this semi-manually. You can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see them), it
will
replace it. But that would be very labor-intensive. Instead, use F&R
to
replace ^p with ^l, but instead of using Replace All, just alternate
Find
Next and Replace judiciously to replace only every other paragraph
break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but how
do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end of
each
line.
If you change the break between the name and the email address to
a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under the
long
line.
Now I have another problem. I see that it mixed in the e-mail
addresses
(which were indented) alphabetically. I was able to accomplish
this
in
WordPerfect and it only alphabetized the names, not the indented
e-mail
addresses; it left them under each respective name. I'd like to
have
the
list in both Word & WordPerfect so I can share it with those who
only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines will
end up
together at the beginning of the document (sort order =
nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and still
got the
same
black
line with the names having disappeared. BTW, each name was
on a
separate
line with its e-mail address indented under it; then a line
space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but
your
names
don't have to be in a table. Each name should be on a
separate
line
though. Select the list of names, and click on Table |
Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How to
sort a
list
or
table, and then it only tells how to sort in a table. This
is
just
one long
list of names and I want to alphabetize the list. I don't
want
them
in a
table. If I try to put them in a table and sort from there
I get
a
long
black vertical line and the names disappear. Can anyone
help?
TIA.

Have you tried what I suggested? Press Ctrl+A, Ctrl+0 and see if that
doesn't give you the result you want.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

If I'm understanding what you are saying, there would be a double space
between each line. The lines are now arranged with the name on one line,
then the e-mail address on the next line (indented slightly), then
(immediately) on the next line another name, followed by (indented) e-mail
address on the next line. The way it WAS, had a double line/space after
the
e-mail address before showing the next name. Hope I'm explaining this
right.
It's easier to read the list if there could, once again, be that double
line/space.

Joy

"Suzanne S. Barnhill" wrote:

The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space
Before
each item. If you'd rather have Space After, you have to visit the
Format |
Paragraph dialog to do that. You do *not* want to use an empty paragraph
or
line for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next,
though;
they
are all together. Is there any way to restore the double line space
using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S
I've
printed
this info and will be brave and try it later on (got a busy schedule
today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't
be
easy
unless you've by any chance got two paragraph breaks between
entries.
If you
have, then you can use Find and Replace to look for paragraph
breaks
(^p)
and replace with line breaks (^l). You then replace two line
breaks
together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1
is a
name,
line 2 is an email address, line 3 is another name, line 4 another
email
address, and so on, you'll have to do this semi-manually. You can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see them),
it
will
replace it. But that would be very labor-intensive. Instead, use
F&R
to
replace ^p with ^l, but instead of using Replace All, just
alternate
Find
Next and Replace judiciously to replace only every other paragraph
break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but
how
do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end
of
each
line.
If you change the break between the name and the email address
to
a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under
the
long
line.
Now I have another problem. I see that it mixed in the
e-mail
addresses
(which were indented) alphabetically. I was able to
accomplish
this
in
WordPerfect and it only alphabetized the names, not the
indented
e-mail
addresses; it left them under each respective name. I'd
like to
have
the
list in both Word & WordPerfect so I can share it with those
who
only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines
will
end up
together at the beginning of the document (sort order =
nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and
still
got the
same
black
line with the names having disappeared. BTW, each name
was
on a
separate
line with its e-mail address indented under it; then a
line
space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but
your
names
don't have to be in a table. Each name should be on a
separate
line
though. Select the list of names, and click on Table |
Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How
to
sort a
list
or
table, and then it only tells how to sort in a table.
This
is
just
one long
list of names and I want to alphabetize the list. I
don't
want
them
in a
table. If I try to put them in a table and sort from
there
I get
a
long
black vertical line and the names disappear. Can
anyone
help?
TIA.

Wonderful! That did it! Thanks again. I see your posts on the MS
Newsgroup(s) and you are always SO helpful.

"Suzanne S. Barnhill" wrote:

Have you tried what I suggested? Press Ctrl+A, Ctrl+0 and see if that
doesn't give you the result you want.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

If I'm understanding what you are saying, there would be a double space
between each line. The lines are now arranged with the name on one line,
then the e-mail address on the next line (indented slightly), then
(immediately) on the next line another name, followed by (indented) e-mail
address on the next line. The way it WAS, had a double line/space after
the
e-mail address before showing the next name. Hope I'm explaining this
right.
It's easier to read the list if there could, once again, be that double
line/space.

Joy

"Suzanne S. Barnhill" wrote:

The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space
Before
each item. If you'd rather have Space After, you have to visit the
Format |
Paragraph dialog to do that. You do *not* want to use an empty paragraph
or
line for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer have a
double line space between each name/e-mail address and the next,
though;
they
are all together. Is there any way to restore the double line space
using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S
I've
printed
this info and will be brave and try it later on (got a busy schedule
today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably won't
be
easy
unless you've by any chance got two paragraph breaks between
entries.
If you
have, then you can use Find and Replace to look for paragraph
breaks
(^p)
and replace with line breaks (^l). You then replace two line
breaks
together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line 1
is a
name,
line 2 is an email address, line 3 is another name, line 4 another
email
address, and so on, you'll have to do this semi-manually. You can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see them),
it
will
replace it. But that would be very labor-intensive. Instead, use
F&R
to
replace ^p with ^l, but instead of using Replace All, just
alternate
Find
Next and Replace judiciously to replace only every other paragraph
break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb, but
how
do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the end
of
each
line.
If you change the break between the name and the email address
to
a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are under
the
long
line.
Now I have another problem. I see that it mixed in the
e-mail
addresses
(which were indented) alphabetically. I was able to
accomplish
this
in
WordPerfect and it only alphabetized the names, not the
indented
e-mail
addresses; it left them under each respective name. I'd
like to
have
the
list in both Word & WordPerfect so I can share it with those
who
only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a list
containing
blank lines and non-blank lines, all of the blank lines
will
end up
together at the beginning of the document (sort order =
nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and
still
got the
same
black
line with the names having disappeared. BTW, each name
was
on a
separate
line with its e-mail address indented under it; then a
line
space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu, but
your
names
don't have to be in a table. Each name should be on a
separate
line
though. Select the list of names, and click on Table |
Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says How
to
sort a
list
or
table, and then it only tells how to sort in a table.
This
is
just
one long
list of names and I want to alphabetize the list. I
don't
want
them
in a
table. If I try to put them in a table and sort from
there
I get
a
long
black vertical line and the names disappear. Can
anyone
help?
TIA.

Glad I could help.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"." wrote in message
...
Wonderful! That did it! Thanks again. I see your posts on the MS
Newsgroup(s) and you are always SO helpful.

"Suzanne S. Barnhill" wrote:

Have you tried what I suggested? Press Ctrl+A, Ctrl+0 and see if that
doesn't give you the result you want.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

If I'm understanding what you are saying, there would be a double
space
between each line. The lines are now arranged with the name on one
line,
then the e-mail address on the next line (indented slightly), then
(immediately) on the next line another name, followed by (indented)
e-mail
address on the next line. The way it WAS, had a double line/space
after
the
e-mail address before showing the next name. Hope I'm explaining this
right.
It's easier to read the list if there could, once again, be that
double
line/space.

Joy

"Suzanne S. Barnhill" wrote:

The easiest way is to Ctrl+A, Ctrl+0 (zero). This adds 12 pts Space
Before
each item. If you'd rather have Space After, you have to visit the
Format |
Paragraph dialog to do that. You do *not* want to use an empty
paragraph
or
line for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"." wrote in message
...
Suzanne,

I tried what you said, and it worked! THANK YOU! I no longer
have a
double line space between each name/e-mail address and the next,
though;
they
are all together. Is there any way to restore the double line
space
using
the same technique?

Joy

"." wrote:

OK, you've given me a challenge for a learning experience! S
I've
printed
this info and will be brave and try it later on (got a busy
schedule
today).
Thanks!

"Suzanne S. Barnhill" wrote:

Well, the reason I didn't go into that is that it probably
won't
be
easy
unless you've by any chance got two paragraph breaks between
entries.
If you
have, then you can use Find and Replace to look for paragraph
breaks
(^p)
and replace with line breaks (^l). You then replace two line
breaks
together
(^l^l) with a paragraph break, and you're home and dry.

But if you have the whole list as a solid chunk--that is, line
1
is a
name,
line 2 is an email address, line 3 is another name, line 4
another
email
address, and so on, you'll have to do this semi-manually. You
can
insert a
line break manually by pressing Shift+Enter; if you select the
paragraph
mark first (display nonprinting characters so you can see
them),
it
will
replace it. But that would be very labor-intensive. Instead,
use
F&R
to
replace ^p with ^l, but instead of using Replace All, just
alternate
Find
Next and Replace judiciously to replace only every other
paragraph
break.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the
newsgroup so
all may benefit.

"." wrote in message
...
Thanks, Garfield and Suzanne. Suzanne, sorry to be dumb,
but
how
do I
change the break from a paragraph break to a line break?

"Suzanne S. Barnhill" wrote:

That's probably because you have a paragraph break at the
end
of
each
line.
If you change the break between the name and the email
address
to
a line
break, then Word will sort the paragraphs correctly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to
the
newsgroup so
all may benefit.

"joymp" wrote in message
...
OK, I took another look and I see where the names are
under
the
long
line.
Now I have another problem. I see that it mixed in the
e-mail
addresses
(which were indented) alphabetically. I was able to
accomplish
this
in
WordPerfect and it only alphabetized the names, not the
indented
e-mail
addresses; it left them under each respective name. I'd
like to
have
the
list in both Word & WordPerfect so I can share it with
those
who
only
have
Word.

"garfield-n-odie" wrote:

Scroll down a ways to see the names. When you sort a
list
containing
blank lines and non-blank lines, all of the blank
lines
will
end up
together at the beginning of the document (sort order
=
nothing
before
something).

Joy wrote:

I answered this in the newsgroup. I tried that and
still
got the
same
black
line with the names having disappeared. BTW, each
name
was
on a
separate
line with its e-mail address indented under it; then
a
line
space
before the
next name.

"garfield-n-odie" wrote:


The Sort command happens to be under the Table menu,
but
your
names
don't have to be in a table. Each name should be on
a
separate
line
though. Select the list of names, and click on
Table |
Sort.

joy wrote:


IWhen I look in Help within MS Word (2003) it says
How
to
sort a
list
or
table, and then it only tells how to sort in a
table.
This
is
just
one long
list of names and I want to alphabetize the list.
I
don't
want
them
in a
table. If I try to put them in a table and sort
from
there
I get
a
long
black vertical line and the names disappear. Can
anyone
help?
TIA.

[Karen]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[BruceM]

In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it is.
I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[Suzanne S. Barnhill]

Sort is on the Table menu, but you can sort a series of paragraphs by
selecting it and using Table | Sort | By Paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[CyberTaz]

Perhaps it will ease the pain to consider that the overwhelming majority of
the sorting done in a word processing program involves content in a Table or
a Tabular List. Not only does it not seem absurd to have it there, but also
quite logical

--
Regards |:)
Bob Jones
[MVP] Office:Mac

"BruceM" wrote in message
...
In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it
is. I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[BruceM]

We click the Start button to stop the computer, so I suppose we can get used
to anything, but that doesn't make it logical. Logical would be to put
sorting on the Tools menu, in my view. That being said, Help does explain
that sorting is a situation in which the Table menu is used in the absence
of a table (although it doesn't put it like that).
Lots of things are hidden in rather obscure places. For instance, to make
choices about default formatting of ordinal suffixes (such as in 1st, 2nd,
etc.) you click Insert AutoText.
By the way, I am not a Word basher at all. Word has some wonderful
features. My biggest complaint is that the interface, features, and
automation can get in the way.

"CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message
...
Perhaps it will ease the pain to consider that the overwhelming majority
of the sorting done in a word processing program involves content in a
Table or a Tabular List. Not only does it not seem absurd to have it
there, but also quite logical

--
Regards |:)
Bob Jones
[MVP] Office:Mac

"BruceM" wrote in message
...
In Word 2000 you would select the text you want sorted, then click Table
Sort, and choose to sort by paragraph. It is in my view absurd to sort
something that isn't in a table by clicking the Table menu, but there it
is. I don't know if they improved on the reasoning in Word 2003.

"Karen" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list
or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a
long
black vertical line and the names disappear. Can anyone help? TIA.

[noodnicki]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[Suzanne S. Barnhill]

Although the Sort command is on the Table menu, you don't have to have text
in a table to sort it. You do have to have each item in its own paragraph.
Then select the text to be sorted and click on the Table | Sort command.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"noodnicki" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in
a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[lorraine]

"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.

[Stefan Blom]

Assuming that each item is in a separate paragraph, you can select the whole
list and click Sort on the Table menu. Make sure to sort on paragraphs.

In Word 2007, you'll find the Sort command in the Paragraphs group of the
Home ribbon tab.

--
Stefan Blom
Microsoft Word MVP


"Lorraine" wrote in message
...


"joy" wrote:

IWhen I look in Help within MS Word (2003) it says How to sort a list or
table, and then it only tells how to sort in a table. This is just one
long
list of names and I want to alphabetize the list. I don't want them in a
table. If I try to put them in a table and sort from there I get a long
black vertical line and the names disappear. Can anyone help? TIA.