[Brian Beck]

I'm generating correspondence in Word 2003 using a template that grabs data
from an Access database. The letter will be addressed to a superintendent,
but a copy of the letter will also be sent to a district coordinator. It is
easy enough to print an envelope for the superintendent, but sometimes the
district coordinator has a different address then the superintendent, so I
was wanting to also have the district coordinator's address show up in the
letter, only I would make that text hidden and thus it would never print out
in the letter...however, when viewing the letter in Word, I could easily
highlight the district coordinator's address and print an envelope for them.

The problem I'm having is that when I make the merge fields hidden in the
template, the first set of the fields simply don't show up in the created
letter. The template looks like this (they are in a table with 2 columns and
1 row):

«SuperintendentFirstName» «SuperintendentMiddleName»
«SuperintendentLastName» «SuperintendentGenerational», «SuperintendentTitle»

«DistrictName»

«SuperintendentAddress»

«SuperintendentCity», Texas «SuperintendentZipCode»
«DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational»,
District Testing Coordinator

«DistrictName»

«DTCAddress»

«DTCCity», Texas «DTCZipCode»



Everything in the right column is marked as hidden, but when I perform the
merge, this section:

«DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational», District
Testing Coordinator



never shows up in the letter...it simply starts out by printing the
DistrictName and proceeds from there.



When I remove the hidden property in the template, everything shows up just
fine in the letter.



Any ideas on how to make this stuff show up in the letter?



-Brian

[Graham Mayor]

I wouldn't even try to do it this way. Create a separate merge for the
district coordinator envelopes using a SKIPIF field at the start of the
merge document to SKIP if the addresses are the same, if that is what you
require.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Brian Beck wrote:
I'm generating correspondence in Word 2003 using a template that
grabs data from an Access database. The letter will be addressed to
a superintendent, but a copy of the letter will also be sent to a
district coordinator. It is easy enough to print an envelope for the
superintendent, but sometimes the district coordinator has a
different address then the superintendent, so I was wanting to also
have the district coordinator's address show up in the letter, only I
would make that text hidden and thus it would never print out in the
letter...however, when viewing the letter in Word, I could easily
highlight the district coordinator's address and print an envelope
for them.
The problem I'm having is that when I make the merge fields hidden in
the template, the first set of the fields simply don't show up in the
created letter. The template looks like this (they are in a table
with 2 columns and 1 row):

«SuperintendentFirstName» «SuperintendentMiddleName»
«SuperintendentLastName» «SuperintendentGenerational»,
«SuperintendentTitle»
«DistrictName»

«SuperintendentAddress»

«SuperintendentCity», Texas «SuperintendentZipCode»
«DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational»,
District Testing Coordinator

«DistrictName»

«DTCAddress»

«DTCCity», Texas «DTCZipCode»



Everything in the right column is marked as hidden, but when I
perform the merge, this section:

«DTCFirstName» «DTCMiddleName» «DTCLastName» «DTCGenerational»,
District Testing Coordinator



never shows up in the letter...it simply starts out by printing the
DistrictName and proceeds from there.



When I remove the hidden property in the template, everything shows
up just fine in the letter.



Any ideas on how to make this stuff show up in the letter?



-Brian