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#1
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help with macros
Hi All.
I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#2
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help with macros
This doesn't sound much like a merge to me? You appear to want to extract
information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#3
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help with macros
Hi Graham,
Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#4
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help with macros
You would have to advise how the data is arranged in the reports, is the
data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#5
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help with macros
Hello Doug,
Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#6
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help with macros
http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract
data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#7
Posted to microsoft.public.word.newusers
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help with macros
Hello Graham,
Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#8
Posted to microsoft.public.word.newusers
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help with macros
To overcome the variables try the following:
1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#9
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help with macros
Hello Graham,
This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#10
Posted to microsoft.public.word.newusers
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help with macros
You can select the label tray from the print dialog - you should also be
able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his input the values should be displayed as a label. Thanks for your help in advance. |
#11
Posted to microsoft.public.word.newusers
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help with macros
Hello Graham,
Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required ..DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his |
#12
Posted to microsoft.public.word.newusers
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help with macros
You have to walk before you can run
First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his |
#13
Posted to microsoft.public.word.newusers
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help with macros
You have to walk before you can run
First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his |
#14
Posted to microsoft.public.word.newusers
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help with macros
You have to walk before you can run
First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his |
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Posted to microsoft.public.word.newusers
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help with macros
Oops - triplicate - I don't know how that happened
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a label, then the following macro will do that (with certain provisos) Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim iC, iR As Integer Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Choose the label position Rows: iR = InputBox("Print label on which row?", "Labels Row", 1) If iR 7 Then 'edit number to match label stock MsgBox "There are only seven rows!", vbCritical, "Label Rows" GoTo Rows: End If Columns: iC = InputBox("Print label in which column?", "Labels Column", 1) If iR 2 Then 'edit number to match label stock MsgBox "There are only 2 columns!", vbCritical, "Label Columns" GoTo Columns: End If 'Print the label Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ Row:=iR, Column:=iC 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub http://www.gmayor.com/installing_macro.htm The label pattern - here a custom label on my PC is AE (2x7) This name must be changed to match the label format you are using. To get the correct label name record a macro of printing anything to that label format and extract the name from the resulting macro. That label must be large enough to fit the text as shown in the message prompt. Edit the macro to match your label format (rows and columns) The fieldnames shown in f1 to f7 are the default names. If you have named the field bookmarks differently to give more meaningful descriptions, you will have to change the bookmark names Text1-7 -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Doug, Thanks for your reply. I have gone through the Auto Form document and would require some help. Bear with me I am not very good at macros and dont totally understand the concept of bookmark. If I am not wrong Bookmark gives you the location of each feild typed in. With my limited knowlege i have created a form which has input text feilds to store information of the user. I am attempting to extract these values. I have named each text box form feild with a book mark. PROJECT DESCRIPTION : [ ] COMPONENT [ ] MPI NO [ ] DRAWING# [ ] REV NO [ ] ASSEMBLY DWG [ ] TOT QTY [ ] each square bracket representing a text form feild with bookmarks for each feild. Now how to extract the values for these once the user inputs them. The order of these entries do not change. Based on the entries i have to create a product tag for merging labels. Is this possible. How do i proceed from here. "Doug Robbins - Word MVP" wrote: You would have to advise how the data is arranged in the reports, is the data always arranged in that way, etc. before anyone could suggest a macro to you. You might want to think however about designing the reports so that the data extraction is facilitated. See http://www.mousetrax.com/techpage.html#autoforms -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "vandy" wrote in message ... Hi Graham, Yes you are right. I need to extract specific field values from a word document and create a label tag out of it. I have an inspection report which has project data like Project desc, project no, Component desc, Dwg no input. I have to extract this information and create a product tag. Is this possible. I am not very good at macros. So any macro example which extracts data to print will be of immense help. Thanks in advance. "Graham Mayor" wrote: This doesn't sound much like a merge to me? You appear to want to extract information from a document and create a label from that information? That being the case, what is the information and how will the macro recognize it from the document? -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi All. I have to create a mail merge button which when clicked will merge specific selected feilds from a word document and create a label tag. I want to know if this can be automated and done. Ideally the user should be prompted for what to enter and based on his |
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Posted to microsoft.public.word.newusers
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help with macros
Hi Graham,
Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a |
#17
Posted to microsoft.public.word.newusers
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help with macros
Separate the printing process from the label creation process. This will
allow you to edit the label document before you print it. If your recorded printing macro works use that instead - but don't forget to add in the code to return to the previous state. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub Sub PrintTheLabels() 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray Dim sTray As String End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to 7 are what I used. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks a ton for the macros. I am facing some problems when i do this. 1) the printer while printing labels is by Stack byPass as defualt so the printer always gives me an error msg. 2) Reg. size Application.MailingLabel.PrintOut Name:="AE (2x7)", Address:=sLayout, _ ExtractAddress:=False, SingleLabel:=True, _ I would be using ( 4" X 2" ) 5263 avery std. labels should I mention this here I foresee labels of different sizes used . 3)If i need to control the no of print copies as we see in the normal print command can i do this with a macro. 4) when i protect the form and enter values i cannot run the macro. I unprotect the form and run the macro. 5) i have assigned assigned bookmarks from Text1 to Text7 to the form feilds, is this correct. Please bear with me if these questions are real basic but I am beginning to understand the power of macros and its automation capabilities and attempting to grasp the concept. thanks "Graham Mayor" wrote: http://gregmaxey.mvps.org/Extract_Form_Data.htm will show you how to extract data from a form, however, if the object of the exercise is for a user to input data into the form and produce a |
#18
Posted to microsoft.public.word.newusers
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help with macros
Hi Graham,
I separated the printing process and tested it . It works. When i run the getcontent macro seperately i am getting a run time error Run-time error '5941' The requested member of the collection does not exist. When i press debug. it points out to the command windows(sName).Activate . Once i stop the degugger the new document with the labels pops up and i can print the labels i need. How to get over this problem now. thanks for your patience "Graham Mayor" wrote: Separate the printing process from the label creation process. This will allow you to edit the label document before you print it. If your recorded printing macro works use that instead - but don't forget to add in the code to return to the previous state. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub Sub PrintTheLabels() 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray Dim sTray As String End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to |
#19
Posted to microsoft.public.word.newusers,microsoft.public.word.vba.general
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help with macros
I cannot reproduce the problem in Word 2003. I have cross posted to the vba
forum to see if anyone has any ideas. The command is supposed to re-call the form document so that it can be protected again after the labels have been created. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, I separated the printing process and tested it . It works. When i run the getcontent macro seperately i am getting a run time error Run-time error '5941' The requested member of the collection does not exist. When i press debug. it points out to the command windows(sName).Activate . Once i stop the degugger the new document with the labels pops up and i can print the labels i need. How to get over this problem now. thanks for your patience "Graham Mayor" wrote: Separate the printing process from the label creation process. This will allow you to edit the label document before you print it. If your recorded printing macro works use that instead - but don't forget to add in the code to return to the previous state. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub Sub PrintTheLabels() 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray Dim sTray As String End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hello Graham, This macro code works beautifully. The labels are getting printed the way it should be. I am still trying to overcome a printer word problem. In word during mail merge when you select avery shipping label option the Laser and ink jet tray shows systemBypass to allow manual feed. When i run this macro the printer detects labels are being printed and gives an error.I manually select auto paper size A4 and the data is printed. I tried putting the label in the tray but it did not work either. It flashes with Staybypass option. Is there any way a default paper tray can be selected. We use printers in remote location and are looking at getting a dedicated printer for this purpose. Can the user select the tray from which he wants to print might be that way we can work around this problem. "Graham Mayor" wrote: To overcome the variables try the following: 1. The revised version below creates a new label document, so you can print as many labels as you like on whatever printer you have available. 2. The default label size is 5263, but you can insert another number if you change this. 3. See 1 4. Run the macro from a toolbar button or better still on exit from the last form field. The macro will then unlock and lock the form. 5. It doesn't matter what you call the form field bookmarks as long as the names are echoed in the macro Text1 to |
#20
Posted to microsoft.public.word.newusers,microsoft.public.word.vba.general
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help with macros
Thanks for all your help on the code. I have a lot to learn. This forum has
been extremely helpful and you have been very patient and supportive. "Graham Mayor" wrote: I cannot reproduce the problem in Word 2003. I have cross posted to the vba forum to see if anyone has any ideas. The command is supposed to re-call the form document so that it can be protected again after the labels have been created. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, I separated the printing process and tested it . It works. When i run the getcontent macro seperately i am getting a run time error Run-time error '5941' The requested member of the collection does not exist. When i press debug. it points out to the command windows(sName).Activate . Once i stop the degugger the new document with the labels pops up and i can print the labels i need. How to get over this problem now. thanks for your patience "Graham Mayor" wrote: Separate the printing process from the label creation process. This will allow you to edit the label document before you print it. If your recorded printing macro works use that instead - but don't forget to add in the code to return to the previous state. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub Sub PrintTheLabels() 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray Dim sTray As String End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#21
Posted to microsoft.public.word.newusers,microsoft.public.word.vba.general
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help with macros
You are welcome
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Thanks for all your help on the code. I have a lot to learn. This forum has been extremely helpful and you have been very patient and supportive. "Graham Mayor" wrote: I cannot reproduce the problem in Word 2003. I have cross posted to the vba forum to see if anyone has any ideas. The command is supposed to re-call the form document so that it can be protected again after the labels have been created. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, I separated the printing process and tested it . It works. When i run the getcontent macro seperately i am getting a run time error Run-time error '5941' The requested member of the collection does not exist. When i press debug. it points out to the command windows(sName).Activate . Once i stop the degugger the new document with the labels pops up and i can print the labels i need. How to get over this problem now. thanks for your patience "Graham Mayor" wrote: Separate the printing process from the label creation process. This will allow you to edit the label document before you print it. If your recorded printing macro works use that instead - but don't forget to add in the code to return to the previous state. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub Sub PrintTheLabels() 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray Dim sTray As String End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org vandy wrote: Hi Graham, Thanks a ton for your code. I have been trying different combinations all day to get around the printer problem. As suggested I ran the printtray code seperately and it is printing from "Drawer 1" without error. when i combine it with the getcontent code the printer stalls and i have to physically undo the stackbypass option and select LTR on the printer. The funny part is when i go to select option button on the printer pop up i see default tray as drawer 1. Now the label sheet appears on a new document I am unable to delete labels that i dont require. Since the same label is listed for the full page. I am forced to give the print command to complete the macro. Any suggestions. Thanks for all your help. "Graham Mayor" wrote: Oops - triplicate - I don't know how that happened -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Graham Mayor wrote: You have to walk before you can run First clean up the mess from the crash - http://www.gmayor.com/what_to_do_when_word_crashes.htm You are going wrong by using the wrong bit of macro code. The one you have used intercepts the envelope/label dialog. The posted macro has already used that and the label has been created. All you need is to set the printer and tray and pop up the print dialog. Your modifications seem to suggest that the same printer is used throughout. That being the case there is no need to change it. You can change the Tray (are you sure that "Drawer 1" is the correct command? Record the action in a temporary macro if you are not sure) and change it back. The additions below pop up the print dialog so you can print as many labels as required or change the tray further if required. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim sTray As String Dim sName As String Dim bProtected As Boolean 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'get the filename of the form document sName = ActiveDocument.FullName 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Print the labels sTray = Options.DefaultTray Options.DefaultTray = "Drawer 1" Dialogs(wdDialogFilePrint).Show Options.DefaultTray = sTray 'Switch back to the form document Windows(sName).Activate 'Reprotect the form document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If End Sub vandy wrote: Hello Graham, Thanks for the document giving me an option for selecting the tray. I am new woking with macros and have attempted to add the code with the exisiting macro you gave me. I am running into run time errors. I am getting the users input to print the labels and assuming that this macro will print from drawer 1 thus choosing the tray and if not than it print out from drawer 2. Sub GetContent() Dim f1, f2, f3, f4, f5, f6, f7, sLayout As String Dim strLabel As String Dim bProtected As Boolean Dim sCurrentPrinter As String Dim sTray As String Dim sQuery As String 'Unprotect the file If ActiveDocument.ProtectionType wdNoProtection Then bProtected = True ActiveDocument.Unprotect Password:="" End If 'Get the field content f1 = ActiveDocument.FormFields("Text1").Result f2 = ActiveDocument.FormFields("Text2").Result f3 = ActiveDocument.FormFields("Text3").Result f4 = ActiveDocument.FormFields("Text4").Result f5 = ActiveDocument.FormFields("Text5").Result f6 = ActiveDocument.FormFields("Text6").Result f7 = ActiveDocument.FormFields("Text7").Result 'assemble the content with associated text sLayout = "PRODUCT DESCRIPTION " & f1 & " COMPONENT " & f2 _ & vbCr & "MPI No " & f3 & " DRAWING# " & f4 _ & " REV NO " & f5 & " ASSEMBLY DWG " & f6 _ & vbCr & "TOT QTY " & f7 'Pick the label type strLabel = InputBox("Label stock number?", "Labels", 5263) 'Create the label Application.MailingLabel.CreateNewDocument Name:=strLabel, Address:=sLayout 'Reprotect the document. If bProtected = True Then ActiveDocument.Protect _ Type:=wdAllowOnlyFormFields, NoReset:=True, Password:="" End If sQuery = MsgBox("Print Labels?", vbYesNo, "Labels") If sQuery = vbYes Then 'Answer is print labels ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 1" 'set labels to Tray 1 End If If sQuery = vbNo Then 'Answer is regular document ActivePrinter = "\\numetServer\Canon5000ps downstairs" 'Set the required printer Options.DefaultTray = "Drawer 2" 'Set labels to Tray 2 End If With Dialogs(wdToolsEnvelopesAndLabels) sCurrentPrinter = ActivePrinter 'Save the current printer sTray = Options.DefaultTray 'Save the current tray 'ask the user whether labels are required .DoNotSetAsSysDefault = True .Execute Dialogs(wdDialogToolsEnvelopesAndLabels).Show 'Pop up the wizard dialog ActivePrinter = sCurrentPrinter 'Put the printer back as it was at the start Options.DefaultTray = sTray 'Put the tray back as it was at the start DoNotSetAsSysDefault = True .Execute End With End Sub window shuts down and word autosaves my document. Where am i going wrong. Thanks for the help. "Graham Mayor" wrote: You can select the label tray from the print dialog - you should also be able to edit the tray from the envelope/label dialog - options. You can do any of this by macro if you know the parameters - see the examples for selectring alternative printers and/or trays at http://www.gmayor.com/fax_from_word.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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