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#1
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mail merge won't print
I have been using mail merge for years to create mailing labels for a
membership database. Now all of a sudden it will not print. I've tried to send it as an attachment, looks as though it is all there but it is blank. main document won't copy into notepad. I can work on the main document, add to it, etc.. all seems fine until I print or attach. I need to send out 400 labels for a conference and am panicking |
#2
Posted to microsoft.public.word.mailmerge.fields
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mail merge won't print
Which version of Word?
It isn't completely clear what is happening - if you merge to a new document, can you see anything in the new document? main document won't copy into notepad. What are you trying to do at this point? I can work on the main document, add to it, etc.. all seems fine until I print or attach. Are you actually doing the merge (sorry to ask since you're obviously used to mail merge!) -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... I have been using mail merge for years to create mailing labels for a membership database. Now all of a sudden it will not print. I've tried to send it as an attachment, looks as though it is all there but it is blank. main document won't copy into notepad. I can work on the main document, add to it, etc.. all seems fine until I print or attach. I need to send out 400 labels for a conference and am panicking |
#3
Posted to microsoft.public.word.mailmerge.fields
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mail merge won't print
"Peter Jamieson" wrote: Which version of Word? It isn't completely clear what is happening - if you merge to a new document, can you see anything in the new document? main document won't copy into notepad. What are you trying to do at this point? I can work on the main document, add to it, etc.. all seems fine until I print or attach. Are you actually doing the merge (sorry to ask since you're obviously used to mail merge!) -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... I have been using mail merge for years to create mailing labels for a membership database. Now all of a sudden it will not print. I've tried to send it as an attachment, looks as though it is all there but it is blank. main document won't copy into notepad. I can work on the main document, add to it, etc.. all seems fine until I print or attach. I need to send out 400 labels for a conference and am panicking I'm not sure which version of word, I started the document in 2005. I tried to copy the labels onto notepad or send them to someone else to print, but it's like a ghost. when they open the attachment it's not there. Does this mean my main document is corrupt?. I am completting the merge all the way through to the printing stage and all that prints out is blanks |
#4
Posted to microsoft.public.word.mailmerge.fields
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mail merge won't print
I'm not sure which version of word, I started the document in 2005.
Look in Word Help|About for verion info. From what you say I will guess Word XP (2002) or Word 2003. With your mail merge main document open, a. can you see the table gridlines (the labels are laid out using a Word table)? Try Table|Show gridlines if necessary. b. If so, press Alt-F9. Can you see some word Field codes in curly braces, e.g. { NEXT } ? Can you see any other fields, e.g. { MERGEFIELD something }? If not, then you need to insert the fields you want from the data source and "propagate labels". When you merge, merge to a new document. You should get a new document with all the labels. You should be able to print that, or attach it. You should need to mess around with notepad. I just have a feeling you may have forgotten something in your usual process. But yes, something could be corrupt, in which case I suggest you try the steps in the page at http://word.mvps.org/FAQs/MacrosVBA/index.htm even though the title does not describe your issue precisely. Alternatively, Graham Mayor's page at http://www.gmayor.com/mail_merge_lab...th_word_xp.htm decsribes the process: see where what you are doing differs from that. -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... "Peter Jamieson" wrote: Which version of Word? It isn't completely clear what is happening - if you merge to a new document, can you see anything in the new document? main document won't copy into notepad. What are you trying to do at this point? I can work on the main document, add to it, etc.. all seems fine until I print or attach. Are you actually doing the merge (sorry to ask since you're obviously used to mail merge!) -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... I have been using mail merge for years to create mailing labels for a membership database. Now all of a sudden it will not print. I've tried to send it as an attachment, looks as though it is all there but it is blank. main document won't copy into notepad. I can work on the main document, add to it, etc.. all seems fine until I print or attach. I need to send out 400 labels for a conference and am panicking I'm not sure which version of word, I started the document in 2005. I tried to copy the labels onto notepad or send them to someone else to print, but it's like a ghost. when they open the attachment it's not there. Does this mean my main document is corrupt?. I am completting the merge all the way through to the printing stage and all that prints out is blanks |
#5
Posted to microsoft.public.word.mailmerge.fields
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mail merge won't print
I have a Word document set up with merge codes, merging from an Excel file.
The trouble I am having is that when the Appt_Date and Appt_Time fields have text other than a date and time or they are blank, the merge process is filling in the merge fields with the current date and time of 12:00 AM. How can I setup the merge codes to give a result of the text from the Excel file or leave blank if there is no text? Interviewer: «Interviewer» Appointment Date: «Appt_Date» January 7, 2008 Appointment Time: «Appt_Time» «First_Name»«Spouse_Name» «Client_Last_Name» «Street» «City», «State» «Zip_Code» -- Elizabeth "Peter Jamieson" wrote: I'm not sure which version of word, I started the document in 2005. Look in Word Help|About for verion info. From what you say I will guess Word XP (2002) or Word 2003. With your mail merge main document open, a. can you see the table gridlines (the labels are laid out using a Word table)? Try Table|Show gridlines if necessary. b. If so, press Alt-F9. Can you see some word Field codes in curly braces, e.g. { NEXT } ? Can you see any other fields, e.g. { MERGEFIELD something }? If not, then you need to insert the fields you want from the data source and "propagate labels". When you merge, merge to a new document. You should get a new document with all the labels. You should be able to print that, or attach it. You should need to mess around with notepad. I just have a feeling you may have forgotten something in your usual process. But yes, something could be corrupt, in which case I suggest you try the steps in the page at http://word.mvps.org/FAQs/MacrosVBA/index.htm even though the title does not describe your issue precisely. Alternatively, Graham Mayor's page at http://www.gmayor.com/mail_merge_lab...th_word_xp.htm decsribes the process: see where what you are doing differs from that. -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... "Peter Jamieson" wrote: Which version of Word? It isn't completely clear what is happening - if you merge to a new document, can you see anything in the new document? main document won't copy into notepad. What are you trying to do at this point? I can work on the main document, add to it, etc.. all seems fine until I print or attach. Are you actually doing the merge (sorry to ask since you're obviously used to mail merge!) -- Peter Jamieson http://tips.pjmsn.me.uk "notverytechy" wrote in message ... I have been using mail merge for years to create mailing labels for a membership database. Now all of a sudden it will not print. I've tried to send it as an attachment, looks as though it is all there but it is blank. main document won't copy into notepad. I can work on the main document, add to it, etc.. all seems fine until I print or attach. I need to send out 400 labels for a conference and am panicking I'm not sure which version of word, I started the document in 2005. I tried to copy the labels onto notepad or send them to someone else to print, but it's like a ghost. when they open the attachment it's not there. Does this mean my main document is corrupt?. I am completting the merge all the way through to the printing stage and all that prints out is blanks |
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