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#1
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How to create newspaper columns in a table?
I am using an Avery template to create a mail merge document. Using the
Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
#2
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How to create newspaper columns in a table?
The illogical part of this seems to be the "Avery format". I would suggest
that you should be using a Catalog (or in Word XP and later it is called a Directory) type mailmerge main document in which you have the mergefields in the cells of a one row table in the mailmerge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I am using an Avery template to create a mail merge document. Using the Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
#3
Posted to microsoft.public.word.mailmerge.fields
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How to create newspaper columns in a table?
I guess I used incorrect wording. I am using the mail merge feature, which
shows up as a one row table in order to print onto index cards, in order to print onto index cards I am using the Avery format option within "labels". That being said, within the one row table, how do I create newspaper style columns with the mergefields? That way my data will wrap from one column to the next depending on the amount of data that fills the mergefields. "Doug Robbins - Word MVP" wrote: The illogical part of this seems to be the "Avery format". I would suggest that you should be using a Catalog (or in Word XP and later it is called a Directory) type mailmerge main document in which you have the mergefields in the cells of a one row table in the mailmerge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I am using an Avery template to create a mail merge document. Using the Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
#4
Posted to microsoft.public.word.mailmerge.fields
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How to create newspaper columns in a table?
Sorry, it still doesn't make sense to me. You can put tables inside
columns, but not the otherway around. If what you mean is that you want the data from one record to overflow from one label to the next label, that can't be done. Please try and explain more clearly exactly what it is that you want to do. What Avery template is it that you are wanting to use? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I guess I used incorrect wording. I am using the mail merge feature, which shows up as a one row table in order to print onto index cards, in order to print onto index cards I am using the Avery format option within "labels". That being said, within the one row table, how do I create newspaper style columns with the mergefields? That way my data will wrap from one column to the next depending on the amount of data that fills the mergefields. "Doug Robbins - Word MVP" wrote: The illogical part of this seems to be the "Avery format". I would suggest that you should be using a Catalog (or in Word XP and later it is called a Directory) type mailmerge main document in which you have the mergefields in the cells of a one row table in the mailmerge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I am using an Avery template to create a mail merge document. Using the Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
#5
Posted to microsoft.public.word.mailmerge.fields
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How to create newspaper columns in a table?
bottom line, I can't put newspaper style columns into a table?
Can you advise any other alternative to create something similar inside a one row table? I am using mailmerge to create 3x5 Index Cards on Avery #5388 paper. There is a large difference in the amount of data I am importing for each index card, there may be 20 items on one card and on the next card only be 4 items. The great thing about mailmerge is that those fields will just disappear if there is no data from my database. However, I want to use the newspaper style columns to make my data look even in two columns, side by side, on the 3x5 index card. "Doug Robbins - Word MVP" wrote: Sorry, it still doesn't make sense to me. You can put tables inside columns, but not the otherway around. If what you mean is that you want the data from one record to overflow from one label to the next label, that can't be done. Please try and explain more clearly exactly what it is that you want to do. What Avery template is it that you are wanting to use? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I guess I used incorrect wording. I am using the mail merge feature, which shows up as a one row table in order to print onto index cards, in order to print onto index cards I am using the Avery format option within "labels". That being said, within the one row table, how do I create newspaper style columns with the mergefields? That way my data will wrap from one column to the next depending on the amount of data that fills the mergefields. "Doug Robbins - Word MVP" wrote: The illogical part of this seems to be the "Avery format". I would suggest that you should be using a Catalog (or in Word XP and later it is called a Directory) type mailmerge main document in which you have the mergefields in the cells of a one row table in the mailmerge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I am using an Avery template to create a mail merge document. Using the Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
#6
Posted to microsoft.public.word.mailmerge.fields
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How to create newspaper columns in a table?
You do realise, don't you that "newspaper style columns" do not
automatically balance the amount of text in each column. Unless a column break is forced by the insertion of a column break, the text snakes down the left-most column until it is full and the excess is then inserted, starting at the top of the next column to the right. I assume from what you are saying that there are 20 merge fields in your data source and if all 20 of them contain data, you would like 10 on the left half (I am assuming that you want two columns, and ten on the right half of the index card.) You can get that by splitting the table cell that represents to index card into two and then inserting the first ten merge fields in the left hand cell and the next 10 in the right hand cell. However, if only the first 12 say merge fields contain data, there is no automatic way of having the first six pieces of data inserted into the left hand cell and the next six into the right cell. Maybe the nearest way that you may be able to get what you are after is to insert two linked text boxes into the index card and insert the merge fields into them. I am not sure however, if say, there is no data in the 2 through 10 merge fields, the 11th through 20 will move to fill up the excess space in the first textbox. If they do, then you can manually select the first text box and drag its bottom border upwards to balance the amount of data in the two text boxes. You are going to have to do that for each cell that represents and index card after executing the merge to a new document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... bottom line, I can't put newspaper style columns into a table? Can you advise any other alternative to create something similar inside a one row table? I am using mailmerge to create 3x5 Index Cards on Avery #5388 paper. There is a large difference in the amount of data I am importing for each index card, there may be 20 items on one card and on the next card only be 4 items. The great thing about mailmerge is that those fields will just disappear if there is no data from my database. However, I want to use the newspaper style columns to make my data look even in two columns, side by side, on the 3x5 index card. "Doug Robbins - Word MVP" wrote: Sorry, it still doesn't make sense to me. You can put tables inside columns, but not the otherway around. If what you mean is that you want the data from one record to overflow from one label to the next label, that can't be done. Please try and explain more clearly exactly what it is that you want to do. What Avery template is it that you are wanting to use? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I guess I used incorrect wording. I am using the mail merge feature, which shows up as a one row table in order to print onto index cards, in order to print onto index cards I am using the Avery format option within "labels". That being said, within the one row table, how do I create newspaper style columns with the mergefields? That way my data will wrap from one column to the next depending on the amount of data that fills the mergefields. "Doug Robbins - Word MVP" wrote: The illogical part of this seems to be the "Avery format". I would suggest that you should be using a Catalog (or in Word XP and later it is called a Directory) type mailmerge main document in which you have the mergefields in the cells of a one row table in the mailmerge main document. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "shannon" wrote in message ... I am using an Avery template to create a mail merge document. Using the Avery template forces the document to appear as a table to fit the Avery format. I want to create newspaper style columns within the template in order to have data listed side by side in two columns so that the data wraps to the next line. As typical with mail merge the data pulled from my database will change from 4 lines to 20 lines so I like the columns because it will balance out the rows depending on how much data is merged from database. How can I create newspaper style columns (or an alternative) in order to have the data balance in two columns within a table. Any assistance is appreciated. Thank you. |
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