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#1
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What good is a template?!
My ultimate goal is to create a template so that all training manuals created
by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks |
#2
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On Tue, 29 Mar 2005 10:25:03 -0800, "c_angler"
wrote: My ultimate goal is to create a template so that all training manuals created by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks The main point of a template is to supply styles *at the time you create a new document based on that template*. As soon as that step is complete, for most purposed the link between the document and the template is severed (the exceptions being macros and AutoText that the document can call from their storage in the template). The styles in the document are independent clones of the ones in the template, and then can be modified/applied/deleted without reference to the template. When a document is created from one template, and then a different template is attached to it, you need to take extra action to update the corresponding styles in the document. See this article for a discussion: http://www.shaunakelly.com/word/atta...ate/index.html The issue of copy/paste changing formatting is discussed he http://www.shaunakelly.com/word/styl...xtChanges.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#3
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Jay,
Thank you for your response, I will continue to read. Maybe what I want is a macro. I can explain here what I am looking for, can you tell me if it is a macro, userform, or a template that I want: Then, can you tell me where I can get reference information for it? I want writers of manuals to be able to open a blank word document, as they type a manual, I want them to be able to click on a button that will produce a field for their Chapter Heading(level1), they type it in, Click on a button that will produce a field for them to type a level 2 subheading, click on a button, they will get a bullet list, click on a button, they will get an area to type body text. I know this can be done, but does it take writing a "program", macro or what? Thanks again! "Jay Freedman" wrote: On Tue, 29 Mar 2005 10:25:03 -0800, "c_angler" wrote: My ultimate goal is to create a template so that all training manuals created by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks The main point of a template is to supply styles *at the time you create a new document based on that template*. As soon as that step is complete, for most purposed the link between the document and the template is severed (the exceptions being macros and AutoText that the document can call from their storage in the template). The styles in the document are independent clones of the ones in the template, and then can be modified/applied/deleted without reference to the template. When a document is created from one template, and then a different template is attached to it, you need to take extra action to update the corresponding styles in the document. See this article for a discussion: http://www.shaunakelly.com/word/atta...ate/index.html The issue of copy/paste changing formatting is discussed he http://www.shaunakelly.com/word/styl...xtChanges.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#4
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You can create a custom toolbar that has the styles you have defined (but
you'd be much better off using the built-in heading styles--see http://www.shaunakelly.com/word/numb...ingStyles.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "c_angler" wrote in message ... Jay, Thank you for your response, I will continue to read. Maybe what I want is a macro. I can explain here what I am looking for, can you tell me if it is a macro, userform, or a template that I want: Then, can you tell me where I can get reference information for it? I want writers of manuals to be able to open a blank word document, as they type a manual, I want them to be able to click on a button that will produce a field for their Chapter Heading(level1), they type it in, Click on a button that will produce a field for them to type a level 2 subheading, click on a button, they will get a bullet list, click on a button, they will get an area to type body text. I know this can be done, but does it take writing a "program", macro or what? Thanks again! "Jay Freedman" wrote: On Tue, 29 Mar 2005 10:25:03 -0800, "c_angler" wrote: My ultimate goal is to create a template so that all training manuals created by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks The main point of a template is to supply styles *at the time you create a new document based on that template*. As soon as that step is complete, for most purposed the link between the document and the template is severed (the exceptions being macros and AutoText that the document can call from their storage in the template). The styles in the document are independent clones of the ones in the template, and then can be modified/applied/deleted without reference to the template. When a document is created from one template, and then a different template is attached to it, you need to take extra action to update the corresponding styles in the document. See this article for a discussion: http://www.shaunakelly.com/word/atta...ate/index.html The issue of copy/paste changing formatting is discussed he http://www.shaunakelly.com/word/styl...xtChanges.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#5
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All of the things you listed are the result of applying STYLES. Styles
are the bedrock of any kind of standardized document preparation in Word. The style dropdown in the Formatting toolbar is the tool you're describing -- although it's possible to create a custom toolbar with a separate button for each style you want the writers to use, and that might be a good approach. Here's an article about that exact topic: http://pubs.logicalexpressions.com/P...cle.asp?ID=262 Before you create the toolbar, though, modify the template to define the styles the way you want them. Word comes with a couple of dozen styles built in, but a lot of folks consider them to be ugly, or at least not well suited to good documentation. You probably also want to make styles with more descriptive names (such as "Chapter Title" instead of "Heading 1"). There are a number of other issues you should at least consider. This very long article covers a lot of ground: http://www.word.mvps.org/FAQs/Custom...platePart1.htm http://www.word.mvps.org/FAQs/Custom...platePart2.htm I'm a big fan of macros and userforms, but you probably don't need either of them unless there's something you want that isn't covered by the standard mechanisms. If you do run into something you can't handle, ask here. The answer is just as likely to be a field or AutoText or something else that isn't a macro. :-) -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org On Tue, 29 Mar 2005 12:17:04 -0800, "c_angler" wrote: Jay, Thank you for your response, I will continue to read. Maybe what I want is a macro. I can explain here what I am looking for, can you tell me if it is a macro, userform, or a template that I want: Then, can you tell me where I can get reference information for it? I want writers of manuals to be able to open a blank word document, as they type a manual, I want them to be able to click on a button that will produce a field for their Chapter Heading(level1), they type it in, Click on a button that will produce a field for them to type a level 2 subheading, click on a button, they will get a bullet list, click on a button, they will get an area to type body text. I know this can be done, but does it take writing a "program", macro or what? Thanks again! "Jay Freedman" wrote: On Tue, 29 Mar 2005 10:25:03 -0800, "c_angler" wrote: My ultimate goal is to create a template so that all training manuals created by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks The main point of a template is to supply styles *at the time you create a new document based on that template*. As soon as that step is complete, for most purposed the link between the document and the template is severed (the exceptions being macros and AutoText that the document can call from their storage in the template). The styles in the document are independent clones of the ones in the template, and then can be modified/applied/deleted without reference to the template. When a document is created from one template, and then a different template is attached to it, you need to take extra action to update the corresponding styles in the document. See this article for a discussion: http://www.shaunakelly.com/word/atta...ate/index.html The issue of copy/paste changing formatting is discussed he http://www.shaunakelly.com/word/styl...xtChanges.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
#6
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Not sure what you have in mind with 'button' and 'field' ... is this
anything other than selecting 'Heading 1', 'Heading 2', 'Bullet' etc from the style list? "c_angler" wrote in message ... Jay, Thank you for your response, I will continue to read. Maybe what I want is a macro. I can explain here what I am looking for, can you tell me if it is a macro, userform, or a template that I want: Then, can you tell me where I can get reference information for it? I want writers of manuals to be able to open a blank word document, as they type a manual, I want them to be able to click on a button that will produce a field for their Chapter Heading(level1), they type it in, Click on a button that will produce a field for them to type a level 2 subheading, click on a button, they will get a bullet list, click on a button, they will get an area to type body text. I know this can be done, but does it take writing a "program", macro or what? Thanks again! "Jay Freedman" wrote: On Tue, 29 Mar 2005 10:25:03 -0800, "c_angler" wrote: My ultimate goal is to create a template so that all training manuals created by my company will have the same look. So, I typed and saved what I thought was a template, then I inserted an already written training manual into it, nothing happened. But, I did see that all the styles that I had applied in my template could be seen and accessed from the styles/formatting window. So as people type the manual, they can apply those few styles to their text, titles, etc. The problem is this: If they cut and paste anything into the document, it sometimes changes the font of everything around it. I want to limit all text within the document to the few styles that I saved in the template. Is this possible? And again, what is the point of having a template? I have read so much about the relationship between template and document, but still don't get it. Thanks The main point of a template is to supply styles *at the time you create a new document based on that template*. As soon as that step is complete, for most purposed the link between the document and the template is severed (the exceptions being macros and AutoText that the document can call from their storage in the template). The styles in the document are independent clones of the ones in the template, and then can be modified/applied/deleted without reference to the template. When a document is created from one template, and then a different template is attached to it, you need to take extra action to update the corresponding styles in the document. See this article for a discussion: http://www.shaunakelly.com/word/atta...ate/index.html The issue of copy/paste changing formatting is discussed he http://www.shaunakelly.com/word/styl...xtChanges.html -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
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