I am trying to create a form in Word for my co-workers. At the end of each
page needs to be their name, title, distribution, and of course Page # of #.
Usually this would just be an easy footer, unfortunately, I can't put form
fields in a footer. How do I get this table with this information to repeat
on every page and still allow the guys to fill it in? Is it even possible!?

Put the fields to enter name, title, etc. in one place in the regular text,
and use Ref fields in the footer to repeat the entries. See
http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

LeahT wrote:
I am trying to create a form in Word for my co-workers. At the end of
each page needs to be their name, title, distribution, and of course
Page # of #. Usually this would just be an easy footer,
unfortunately, I can't put form fields in a footer. How do I get this
table with this information to repeat on every page and still allow
the guys to fill it in? Is it even possible!?

Is this information appears somewhere in the form, use a StyleRef field to
pick it up; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. Page X of Y
should be easy enough to put in the footer without such assistance.

If the name, title, etc., doesn't appear in the form, perhaps you could
create document properties and use DocProperty fields? This will require
extra effort for updating, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"LeahT" wrote in message
...
I am trying to create a form in Word for my co-workers. At the end of each
page needs to be their name, title, distribution, and of course Page # of
#.
Usually this would just be an easy footer, unfortunately, I can't put form
fields in a footer. How do I get this table with this information to
repeat
on every page and still allow the guys to fill it in? Is it even
possible!?

Unfortunately, it is a report type form and there is nowhere else in the form
that this information should be or even really could be without it being
redundant. I need them to be able to type their name and title in the
"footer", along with checking off who the completed form needs to be
distributed to, as well as the page numbers. But I need this information on
each and every page should the report go to multiple pages. Unfortunately, as
I mentioned, I can't put the word form field or the check box fields in an
actual footer. The page numbers are easy...it is the writable fields I am
having trouble with. I am not even sure if this is actually possible to be
honest. But I figured you all would know if it were!

It seems a bit odd that I can't put fields in the header or footer...if I
didn't want people changing something in the header or footer of a form, then
ultimately I wouldn't put things in as field...and thus it wouldn't be
changable once the form is locked. Bu tto automatically lock the entire
header and footer when I lock the form...it is really a pain to try to get
that information then to repeat to the next page should the document go
beyond one page.

"Jay Freedman" wrote:

Put the fields to enter name, title, etc. in one place in the regular text,
and use Ref fields in the footer to repeat the entries. See
http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

LeahT wrote:
I am trying to create a form in Word for my co-workers. At the end of
each page needs to be their name, title, distribution, and of course
Page # of #. Usually this would just be an easy footer,
unfortunately, I can't put form fields in a footer. How do I get this
table with this information to repeat on every page and still allow
the guys to fill it in? Is it even possible!?

Also, the document properties can't be edited while the document is
protected for forms, as I recall.

However, a UserForm triggered by an AutoNew macro would be good for
gathering the info, unprotecting the document, updating the document
properties, updating the fields, and then reprotecting the form.
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
http://word.mvps.org/FAQs/MacrosVBA/MixedDocProps.htm

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Suzanne S. Barnhill" wrote in message
...
Is this information appears somewhere in the form, use a StyleRef field to
pick it up; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. Page X of
Y
should be easy enough to put in the footer without such assistance.

If the name, title, etc., doesn't appear in the form, perhaps you could
create document properties and use DocProperty fields? This will require
extra effort for updating, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"LeahT" wrote in message
...
I am trying to create a form in Word for my co-workers. At the end of
each
page needs to be their name, title, distribution, and of course Page # of
#.
Usually this would just be an easy footer, unfortunately, I can't put
form
fields in a footer. How do I get this table with this information to
repeat
on every page and still allow the guys to fill it in? Is it even
possible!?

Okay...I think I am getting this whole idea...I appologize Jay...I think you
and Suzanne both mentioned this UserForm. I guess I am not as swift with Word
as I once thought...back to school with me!! I think the UserForm with the
AutoNew Macro will be a perfect solution...just going to take a little work
to create it...but once I have it down...I suspect it will work for all of
these types of issues. We work off a TON of templates...this is going to
really change the way we process things here! Thanks a bunch!!

"Charles Kenyon" wrote:

Also, the document properties can't be edited while the document is
protected for forms, as I recall.

However, a UserForm triggered by an AutoNew macro would be good for
gathering the info, unprotecting the document, updating the document
properties, updating the fields, and then reprotecting the form.
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
http://word.mvps.org/FAQs/MacrosVBA/MixedDocProps.htm

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Suzanne S. Barnhill" wrote in message
...
Is this information appears somewhere in the form, use a StyleRef field to
pick it up; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. Page X of
Y
should be easy enough to put in the footer without such assistance.

If the name, title, etc., doesn't appear in the form, perhaps you could
create document properties and use DocProperty fields? This will require
extra effort for updating, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"LeahT" wrote in message
...
I am trying to create a form in Word for my co-workers. At the end of
each
page needs to be their name, title, distribution, and of course Page # of
#.
Usually this would just be an easy footer, unfortunately, I can't put
form
fields in a footer. How do I get this table with this information to
repeat
on every page and still allow the guys to fill it in? Is it even
possible!?

I would _strongly_ recommend putting the userform in a global template (not
normal.dot) rather than in all of your other templates. You can have and
AutoNew in each template call it from the global, have it check on whether
the new document is protected and gather your document properties. If you
have template-specific properties to gather, you could probably pass those
on as parameters from the calling template. (I try to centralize code,
information, etc. as much as possible because I not only am doing all this
coding, but trying to earn a living doing other stuff.)
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"LeahT" wrote in message
...
Okay...I think I am getting this whole idea...I appologize Jay...I think
you
and Suzanne both mentioned this UserForm. I guess I am not as swift with
Word
as I once thought...back to school with me!! I think the UserForm with the
AutoNew Macro will be a perfect solution...just going to take a little
work
to create it...but once I have it down...I suspect it will work for all of
these types of issues. We work off a TON of templates...this is going to
really change the way we process things here! Thanks a bunch!!

"Charles Kenyon" wrote:

Also, the document properties can't be edited while the document is
protected for forms, as I recall.

However, a UserForm triggered by an AutoNew macro would be good for
gathering the info, unprotecting the document, updating the document
properties, updating the fields, and then reprotecting the form.
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
http://word.mvps.org/FAQs/MacrosVBA/MixedDocProps.htm

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Suzanne S. Barnhill" wrote in message
...
Is this information appears somewhere in the form, use a StyleRef field
to
pick it up; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. Page X
of
Y
should be easy enough to put in the footer without such assistance.

If the name, title, etc., doesn't appear in the form, perhaps you could
create document properties and use DocProperty fields? This will
require
extra effort for updating, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"LeahT" wrote in message
...
I am trying to create a form in Word for my co-workers. At the end of
each
page needs to be their name, title, distribution, and of course Page #
of
#.
Usually this would just be an easy footer, unfortunately, I can't put
form
fields in a footer. How do I get this table with this information to
repeat
on every page and still allow the guys to fill it in? Is it even
possible!?

I apologize if this sounds very elementary...but I am fairly new to the Macro
world...never really needed them before. In VB...when it asks for a
Range...what am I putting there? I am really trying to get the AutoNew Macro
thing to work! I typed in the:

With Active Document
.Bookmarks ("Text1").Range_
.InsertBefore TextBox1
etc etc etc

Anyway...it gives me an error...I am assuming because I don't have the Range
information.

Sorry to bother...thanks for the help!
Leah

"Charles Kenyon" wrote:

I would _strongly_ recommend putting the userform in a global template (not
normal.dot) rather than in all of your other templates. You can have and
AutoNew in each template call it from the global, have it check on whether
the new document is protected and gather your document properties. If you
have template-specific properties to gather, you could probably pass those
on as parameters from the calling template. (I try to centralize code,
information, etc. as much as possible because I not only am doing all this
coding, but trying to earn a living doing other stuff.)
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"LeahT" wrote in message
...
Okay...I think I am getting this whole idea...I appologize Jay...I think
you
and Suzanne both mentioned this UserForm. I guess I am not as swift with
Word
as I once thought...back to school with me!! I think the UserForm with the
AutoNew Macro will be a perfect solution...just going to take a little
work
to create it...but once I have it down...I suspect it will work for all of
these types of issues. We work off a TON of templates...this is going to
really change the way we process things here! Thanks a bunch!!

"Charles Kenyon" wrote:

Also, the document properties can't be edited while the document is
protected for forms, as I recall.

However, a UserForm triggered by an AutoNew macro would be good for
gathering the info, unprotecting the document, updating the document
properties, updating the fields, and then reprotecting the form.
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
http://word.mvps.org/FAQs/MacrosVBA/MixedDocProps.htm

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Suzanne S. Barnhill" wrote in message
...
Is this information appears somewhere in the form, use a StyleRef field
to
pick it up; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. Page X
of
Y
should be easy enough to put in the footer without such assistance.

If the name, title, etc., doesn't appear in the form, perhaps you could
create document properties and use DocProperty fields? This will
require
extra effort for updating, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"LeahT" wrote in message
...
I am trying to create a form in Word for my co-workers. At the end of
each
page needs to be their name, title, distribution, and of course Page #
of
#.
Usually this would just be an easy footer, unfortunately, I can't put
form
fields in a footer. How do I get this table with this information to
repeat
on every page and still allow the guys to fill it in? Is it even
possible!?

Sorry, you got caught by something we've been meaning to fix in that
article for a long time. It often catches people who type the code
instead of copying and pasting it...

The underscore after the word Range needs a space before it. The
underscore is the "continuation character" that tells VBA that the
statement continues onto the next line, but it isn't recognized as
such if there's no space before it. There's a separate article at
http://www.word.mvps.org/FAQs/Macros...tEndOfLine.htm to explain
this, but people rarely see that one until we point it out.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

On Mon, 10 Apr 2006 16:47:01 -0700, LeahT
wrote:

I apologize if this sounds very elementary...but I am fairly new to the Macro
world...never really needed them before. In VB...when it asks for a
Range...what am I putting there? I am really trying to get the AutoNew Macro
thing to work! I typed in the:

With Active Document
.Bookmarks ("Text1").Range_
.InsertBefore TextBox1
etc etc etc

Anyway...it gives me an error...I am assuming because I don't have the Range
information.

Sorry to bother...thanks for the help!
Leah