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#1
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Please help with hanging indents
I am fairly new to Word, and I am using Word 2000.
I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Jim |
#2
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I would select All (control-A). Then click on the ruler to set your 1.8
tab. Then go to Format | Paragraph and set a 1.8 hanging indent. While you are in Format | Paragraph, also add some Space After, which will save you hitting enter twice between paragraphs to skip a line (which is bad practice). Click to un-select all. Then you should be able to type your date, hit tab once to go to 1.8, and have the lines wrap to start at 1.8. If you are going to make lots of documents like this, you should create a template or use styles to apply the formatting. http://www.shaunakelly.com/word/styl...sOnStyles.html http://www.mvps.org/word/FAQs/Custom...platePart1.htm And you may find this article useful: http://word.mvps.org/FAQs/Formatting/SettingTabs.htm On 4/29/05 2:33 PM, "Jim" wrote: I am fairly new to Word, and I am using Word 2000. I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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This is overkill. On the ruler, drag the Hanging Indent marker to 1.8"
(you'll need to press Alt to set it there, though; if you can be satisfied with 1.75" or 1.88", then just drag to one of the preset stops). Word automatically sets a tab stop at the hanging indent. Daiya's advice to add Space After is good, however. Whenever you press indent, you'll get another paragraph in the same format. Of course, if you want this to be truly consistent, you would be better advised to apply a suitably formatted style. Interestingly, there is no built-in "Body Text Hang" style, but the List styles have a built-in hanging indent that can be customized. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . I would select All (control-A). Then click on the ruler to set your 1.8 tab. Then go to Format | Paragraph and set a 1.8 hanging indent. While you are in Format | Paragraph, also add some Space After, which will save you hitting enter twice between paragraphs to skip a line (which is bad practice). Click to un-select all. Then you should be able to type your date, hit tab once to go to 1.8, and have the lines wrap to start at 1.8. If you are going to make lots of documents like this, you should create a template or use styles to apply the formatting. http://www.shaunakelly.com/word/styl...sOnStyles.html http://www.mvps.org/word/FAQs/Custom...platePart1.htm And you may find this article useful: http://word.mvps.org/FAQs/Formatting/SettingTabs.htm On 4/29/05 2:33 PM, "Jim" wrote: I am fairly new to Word, and I am using Word 2000. I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#4
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Thanks Daiya:
I did what you told me and it works like a charm! I'm not sure exactly what each step was, but as I get more familiar with Word I'm sure it will make more sense. Thanks again, and thanks for the references to the URLs. I will spend some time reviewing each web site. -- Jim "Daiya Mitchell" wrote: I would select All (control-A). Then click on the ruler to set your 1.8 tab. Then go to Format | Paragraph and set a 1.8 hanging indent. While you are in Format | Paragraph, also add some Space After, which will save you hitting enter twice between paragraphs to skip a line (which is bad practice). Click to un-select all. Then you should be able to type your date, hit tab once to go to 1.8, and have the lines wrap to start at 1.8. If you are going to make lots of documents like this, you should create a template or use styles to apply the formatting. http://www.shaunakelly.com/word/styl...sOnStyles.html http://www.mvps.org/word/FAQs/Custom...platePart1.htm And you may find this article useful: http://word.mvps.org/FAQs/Formatting/SettingTabs.htm On 4/29/05 2:33 PM, "Jim" wrote: I am fairly new to Word, and I am using Word 2000. I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
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Suzanne:
I tried what yo said and it seems to work OK, but I have a couple of questions: 1) In your second paragraph, you said "Whenever you press indent, you'll get another ...". How do I press indent? Do I use the Tab key? 2) In your first paragraph, you mentioned using the Alt key to set the Hangin Indent at 1.8". When I slide the Hanging Indent marker along the ruler I don't see anything that tells me exactly where I am. When I selected a spot on the ruler in WordPerfect, there was a numerical number in the bottom of the window that told me exactly what spot I had chosen on the ruler. Thanks for your help. All you guys and gals sure are a lot of help to those of us trying to learn this thing! -- Jim "Suzanne S. Barnhill" wrote: This is overkill. On the ruler, drag the Hanging Indent marker to 1.8" (you'll need to press Alt to set it there, though; if you can be satisfied with 1.75" or 1.88", then just drag to one of the preset stops). Word automatically sets a tab stop at the hanging indent. Daiya's advice to add Space After is good, however. Whenever you press indent, you'll get another paragraph in the same format. Of course, if you want this to be truly consistent, you would be better advised to apply a suitably formatted style. Interestingly, there is no built-in "Body Text Hang" style, but the List styles have a built-in hanging indent that can be customized. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . I would select All (control-A). Then click on the ruler to set your 1.8 tab. Then go to Format | Paragraph and set a 1.8 hanging indent. While you are in Format | Paragraph, also add some Space After, which will save you hitting enter twice between paragraphs to skip a line (which is bad practice). Click to un-select all. Then you should be able to type your date, hit tab once to go to 1.8, and have the lines wrap to start at 1.8. If you are going to make lots of documents like this, you should create a template or use styles to apply the formatting. http://www.shaunakelly.com/word/styl...sOnStyles.html http://www.mvps.org/word/FAQs/Custom...platePart1.htm And you may find this article useful: http://word.mvps.org/FAQs/Formatting/SettingTabs.htm On 4/29/05 2:33 PM, "Jim" wrote: I am fairly new to Word, and I am using Word 2000. I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
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I have problems trying to set Tabs or anything on the ruler, and so I sure
can't explain it very well. That's why it's overkill (generally a mini-specialty of mine anyhow). But I think select all is necessary, no? because if he had already hit Enter a few times, it wouldn't apply to all lines, and I think that's one of the most confusing things about Tabs. Or do I not understand how the ruler works, in addition to not using it much? Daiya On 4/29/05 4:19 PM, "Suzanne S. Barnhill" wrote: This is overkill. On the ruler, drag the Hanging Indent marker to 1.8" (you'll need to press Alt to set it there, though; if you can be satisfied with 1.75" or 1.88", then just drag to one of the preset stops). Word automatically sets a tab stop at the hanging indent. Daiya's advice to add Space After is good, however. Whenever you press indent, you'll get another paragraph in the same format. Of course, if you want this to be truly consistent, you would be better advised to apply a suitably formatted style. Interestingly, there is no built-in "Body Text Hang" style, but the List styles have a built-in hanging indent that can be customized. |
#7
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Yes, definitely you would need to select all the paragraphs before changing
the indent; I just thought all those dialog trips were overkill. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . I have problems trying to set Tabs or anything on the ruler, and so I sure can't explain it very well. That's why it's overkill (generally a mini-specialty of mine anyhow). But I think select all is necessary, no? because if he had already hit Enter a few times, it wouldn't apply to all lines, and I think that's one of the most confusing things about Tabs. Or do I not understand how the ruler works, in addition to not using it much? Daiya On 4/29/05 4:19 PM, "Suzanne S. Barnhill" wrote: This is overkill. On the ruler, drag the Hanging Indent marker to 1.8" (you'll need to press Alt to set it there, though; if you can be satisfied with 1.75" or 1.88", then just drag to one of the preset stops). Word automatically sets a tab stop at the hanging indent. Daiya's advice to add Space After is good, however. Whenever you press indent, you'll get another paragraph in the same format. Of course, if you want this to be truly consistent, you would be better advised to apply a suitably formatted style. Interestingly, there is no built-in "Body Text Hang" style, but the List styles have a built-in hanging indent that can be customized. |
#8
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Sorry, that was a typo; I meant "when you press Enter." But if you already
have other paragraphs, you need to select them when you set the indent on the ruler so it will apply to all of them. If you press the Alt key while sliding the indent marker, you should see the measurements in the ruler. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jim" wrote in message ... Suzanne: I tried what yo said and it seems to work OK, but I have a couple of questions: 1) In your second paragraph, you said "Whenever you press indent, you'll get another ...". How do I press indent? Do I use the Tab key? 2) In your first paragraph, you mentioned using the Alt key to set the Hangin Indent at 1.8". When I slide the Hanging Indent marker along the ruler I don't see anything that tells me exactly where I am. When I selected a spot on the ruler in WordPerfect, there was a numerical number in the bottom of the window that told me exactly what spot I had chosen on the ruler. Thanks for your help. All you guys and gals sure are a lot of help to those of us trying to learn this thing! -- Jim "Suzanne S. Barnhill" wrote: This is overkill. On the ruler, drag the Hanging Indent marker to 1.8" (you'll need to press Alt to set it there, though; if you can be satisfied with 1.75" or 1.88", then just drag to one of the preset stops). Word automatically sets a tab stop at the hanging indent. Daiya's advice to add Space After is good, however. Whenever you press indent, you'll get another paragraph in the same format. Of course, if you want this to be truly consistent, you would be better advised to apply a suitably formatted style. Interestingly, there is no built-in "Body Text Hang" style, but the List styles have a built-in hanging indent that can be customized. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . I would select All (control-A). Then click on the ruler to set your 1.8 tab. Then go to Format | Paragraph and set a 1.8 hanging indent. While you are in Format | Paragraph, also add some Space After, which will save you hitting enter twice between paragraphs to skip a line (which is bad practice). Click to un-select all. Then you should be able to type your date, hit tab once to go to 1.8, and have the lines wrap to start at 1.8. If you are going to make lots of documents like this, you should create a template or use styles to apply the formatting. http://www.shaunakelly.com/word/styl...sOnStyles.html http://www.mvps.org/word/FAQs/Custom...platePart1.htm And you may find this article useful: http://word.mvps.org/FAQs/Formatting/SettingTabs.htm On 4/29/05 2:33 PM, "Jim" wrote: I am fairly new to Word, and I am using Word 2000. I have my left margin set at 1". I then type a date, i.e. 04/27/05, hard against the left margin. I then want to set a hanging indent (I think) at 1.8". At the 1.8" mark I am going to start typing my text, which may or may not have multiple lines. If it does have multiple lines, I want each line to start at 1.8". Once I have finished my text, I will skip a line and enter another date, i.e. 04/28/05, against the left margin. Then I want to start typing text at 1.8" again, just as in the paragraph above. I am sure there has to be a simple way to do this, but the Help menus are lousy in my opinion and I sure haven't found the answer. When I was using WordPerfect, I would set a tab at 1.8", and before I started typing my text I entered CTRL + F7, and the insertion point jumped to 1.8" and stayed there until I entered a Hard Return. I would appreciate any help someone can give. Thanks, Jim -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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