[rexmann]

Hi all

I have a word document that is huge! and I can't find what part is making it
so large. Is there any word facility that will breakdown what things are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann

[rexmann]

Sorry, I forgot to say it is word 2002.

Cheers Rexmann

"rexmann" wrote:

Hi all

I have a word document that is huge! and I can't find what part is making it
so large. Is there any word facility that will breakdown what things are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

8. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

9. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

10. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"rexmann" wrote in message
...
Hi all

I have a word document that is huge! and I can't find what part is making
it
so large. Is there any word facility that will breakdown what things are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann

[CyberTaz]

Borrowed from the "pen" of MVP Beth Melton - and echoed in the newsgroups
endlessly;

"Here are items that can bloat a file:

1) Fast Saves (Tools/Options/Save)
2) Preview Picture (File/Properties)
3) Versions (File/Versions) Make sure "Automatically save version on
close" is not turned on
4) Revisions (Tools/Track Changes)
Highlight Changes: Make sure "Highlight changes on screen is
turned on"
Accept/Reject Changes: If "Accept All" or "Reject All" is
available then revisions are present.
5) Embedded True Type fonts (Tools/Options/Save)"

If you search the group you will find some other possibilities should none
of the above pertain to your situation.
--
HTH |:)
Bob Jones
[MVP] Office:Mac

"rexmann" wrote in message
...
Sorry, I forgot to say it is word 2002.

Cheers Rexmann

"rexmann" wrote:

Hi all

I have a word document that is huge! and I can't find what part is making
it
so large. Is there any word facility that will breakdown what things are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann

[CyberTaz]

Hi Suzanne -

I was trying to find one of your posts that contained the "unexpurgated"
version but didn't have any luck. Is it posted on a page somewhere? If not,
it really should be :-)
--
Regards |:)
Bob Jones
[MVP] Office:Mac

"Suzanne S. Barnhill" wrote in message
...
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available
then
revisions are present; accept or reject all changes, then turn Track
Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts
should
be avoided wherever possible.

7. Embedded graphics: When feasible, it is preferable to link the
graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

8. Embedded objects: These are even worse than ordinary graphics saved
with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

9. File format: Make sure you are saving as a Word document; in some cases
.rtf (Rich Text Format) files are significantly larger than .doc files.

10. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"rexmann" wrote in message
...
Hi all

I have a word document that is huge! and I can't find what part is making
it
so large. Is there any word facility that will breakdown what things are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann

[Suzanne S. Barnhill]

No, not posted anywhere because it's not my creation (as you correctly
stated, it's based on a post by Beth Melton, with later accretions from
suggestions made in the NGs). I just keep it in my Drafts folder and
copy/paste as required. If you want to write it up and submit it to
word.mvps.org, feel free.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message
...
Hi Suzanne -

I was trying to find one of your posts that contained the "unexpurgated"
version but didn't have any luck. Is it posted on a page somewhere? If
not,
it really should be :-)
--
Regards |:)
Bob Jones
[MVP] Office:Mac

"Suzanne S. Barnhill" wrote in message
...
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned
on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available
then
revisions are present; accept or reject all changes, then turn Track
Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly
a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts
should
be avoided wherever possible.

7. Embedded graphics: When feasible, it is preferable to link the
graphics.
That is, when you insert the graphic, click the arrow beside Insert in
the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

8. Embedded objects: These are even worse than ordinary graphics saved
with
the document. If you see an { EMBED } code, the graphic is an OLE
object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

9. File format: Make sure you are saving as a Word document; in some
cases
.rtf (Rich Text Format) files are significantly larger than .doc files.

10. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

"rexmann" wrote in message
...
Hi all

I have a word document that is huge! and I can't find what part is
making
it
so large. Is there any word facility that will breakdown what things
are
making up the document and how large they are?

Any help greatly appreciated

Kind regards

Rexmann