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#1
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Mail Merge Letters
I tried HELP but gave up. I have a Mail Merge set up to merge my data file
into letters, and it works great. Now I need to add a new field into my data file so that when I use the mail merge edit, I can key into the new field. This new field is not needed in my output letters, but will just be used to retrieve the data records for the merge. The HELP tells me to do this from the step 4 task pane, but my letter is quite long and I don't wish to redo it - especially since I am not adding anything to it. Any help will be greatly appreciated. Tomc |
#2
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It is not really clear what the purpose of the exercise is, but, if you
create a directory type mailmerge document in which you insert the mergefields into the cells of a one row table in the maindocument, with one extra cell in the row for your new field (left empty for now) then execute that merge to a new document, you will get a table with the data from each record on a separate row in the table. Now you can insert a row at the tope of the table and enter the mergefield names into the cells in that row. Do whatever you want to do with your new field and then save and use that document as a mailmerge data source. -- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "TomC" wrote in message ... I tried HELP but gave up. I have a Mail Merge set up to merge my data file into letters, and it works great. Now I need to add a new field into my data file so that when I use the mail merge edit, I can key into the new field. This new field is not needed in my output letters, but will just be used to retrieve the data records for the merge. The HELP tells me to do this from the step 4 task pane, but my letter is quite long and I don't wish to redo it - especially since I am not adding anything to it. Any help will be greatly appreciated. Tomc |
#3
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I'm sorry, but I couldn't understand or follow your suggestion - the
directory merge got me. Perhaps, I should clearify what it is I need. I have a main document which when opened will attach a data document that in turn merges and creates personalized letters. My data file is a .doc file. What I need to find out is how do I insert one additional field in my data document file table. Thanks, Tomc "Doug Robbins" wrote: It is not really clear what the purpose of the exercise is, but, if you create a directory type mailmerge document in which you insert the mergefields into the cells of a one row table in the maindocument, with one extra cell in the row for your new field (left empty for now) then execute that merge to a new document, you will get a table with the data from each record on a separate row in the table. Now you can insert a row at the tope of the table and enter the mergefield names into the cells in that row. Do whatever you want to do with your new field and then save and use that document as a mailmerge data source. -- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "TomC" wrote in message ... I tried HELP but gave up. I have a Mail Merge set up to merge my data file into letters, and it works great. Now I need to add a new field into my data file so that when I use the mail merge edit, I can key into the new field. This new field is not needed in my output letters, but will just be used to retrieve the data records for the merge. The HELP tells me to do this from the step 4 task pane, but my letter is quite long and I don't wish to redo it - especially since I am not adding anything to it. Any help will be greatly appreciated. Tomc |
#4
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Open the data document.
-- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "TomC" wrote in message ... I'm sorry, but I couldn't understand or follow your suggestion - the directory merge got me. Perhaps, I should clearify what it is I need. I have a main document which when opened will attach a data document that in turn merges and creates personalized letters. My data file is a .doc file. What I need to find out is how do I insert one additional field in my data document file table. Thanks, Tomc "Doug Robbins" wrote: It is not really clear what the purpose of the exercise is, but, if you create a directory type mailmerge document in which you insert the mergefields into the cells of a one row table in the maindocument, with one extra cell in the row for your new field (left empty for now) then execute that merge to a new document, you will get a table with the data from each record on a separate row in the table. Now you can insert a row at the tope of the table and enter the mergefield names into the cells in that row. Do whatever you want to do with your new field and then save and use that document as a mailmerge data source. -- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "TomC" wrote in message ... I tried HELP but gave up. I have a Mail Merge set up to merge my data file into letters, and it works great. Now I need to add a new field into my data file so that when I use the mail merge edit, I can key into the new field. This new field is not needed in my output letters, but will just be used to retrieve the data records for the merge. The HELP tells me to do this from the step 4 task pane, but my letter is quite long and I don't wish to redo it - especially since I am not adding anything to it. Any help will be greatly appreciated. Tomc |
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