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#1
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Format of addresses in personal letters
How do I layout the addresses in Word in the same style as in a hand written
letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#2
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Nothing to do with fields. You can use a paragraph indent (easiest way is
with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#3
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Thanks but after typing the home address on the right, using the paragraph
indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#4
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Hi, Brian;
Set a left tab, not a paragraph indent, at the position you want your return address to start. Then tab to it to type each line of your return address. Then you can overlap it with the address to which you are sending the letter, without trouble. Look at that letterhead link that Susan Barnhill posted for other useful ideas, and then save as a Document Template, so you can start each letter with that work already out of the way. Best Regards, IanRoy "Brian Ellis" wrote: Thanks but after typing the home address on the right, using the paragraph indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#5
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What you describe is not a standard format for any type of traditional
letter. The return address block/letterhead is always above the inside address even if the former is aligned right of center (semi-block style). See http://www.kanten.com/styleguide/pdfs/slsp.pdf or http://jobsearchtech.about.com/od/le...l_sblock_p.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Thanks but after typing the home address on the right, using the paragraph indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#6
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Well, it is not a standard MS format thats for sure. Word seems to recognise
only Block, Semi-block and Modified Block but there is less wasted space if the sender's address is on the right and the recipient's address is on the left and overlapping by a few lines. This layout is often seen where the company details are preprinted on the right and recipient's address details typed high on the left. It is a format that has been in use for over 50 years to my knowledge and results in a more compact, neater appearance, IMHO. So there is no solution in Word, then? "Suzanne S. Barnhill" wrote in message ... What you describe is not a standard format for any type of traditional letter. The return address block/letterhead is always above the inside address even if the former is aligned right of center (semi-block style). See http://www.kanten.com/styleguide/pdfs/slsp.pdf or http://jobsearchtech.about.com/od/le...l_sblock_p.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Thanks but after typing the home address on the right, using the paragraph indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#7
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See my post for the simplest solution in Word. You could also use a text box,
but that's more trouble than setting a tab. -IanRoy "Brian Ellis" wrote: So there is no solution in Word, then? |
#8
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Well, you could do it with a two-column borderless table, using a row with
an exact height larger deeper than either address. Set the vertical alignment for the return address cell to Top and for the inside address to Bottom. You could also add Space Before to the inside address paragraph to force it down. You could use text boxes instead, but that's just asking for trouble. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Well, it is not a standard MS format thats for sure. Word seems to recognise only Block, Semi-block and Modified Block but there is less wasted space if the sender's address is on the right and the recipient's address is on the left and overlapping by a few lines. This layout is often seen where the company details are preprinted on the right and recipient's address details typed high on the left. It is a format that has been in use for over 50 years to my knowledge and results in a more compact, neater appearance, IMHO. So there is no solution in Word, then? "Suzanne S. Barnhill" wrote in message ... What you describe is not a standard format for any type of traditional letter. The return address block/letterhead is always above the inside address even if the former is aligned right of center (semi-block style). See http://www.kanten.com/styleguide/pdfs/slsp.pdf or http://jobsearchtech.about.com/od/le...l_sblock_p.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Thanks but after typing the home address on the right, using the paragraph indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#9
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Thank you Ian and Suzanne. I will try all the suggestions and keep
experimemting.. Thanks again. "Suzanne S. Barnhill" wrote in message ... Well, you could do it with a two-column borderless table, using a row with an exact height larger deeper than either address. Set the vertical alignment for the return address cell to Top and for the inside address to Bottom. You could also add Space Before to the inside address paragraph to force it down. You could use text boxes instead, but that's just asking for trouble. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Well, it is not a standard MS format thats for sure. Word seems to recognise only Block, Semi-block and Modified Block but there is less wasted space if the sender's address is on the right and the recipient's address is on the left and overlapping by a few lines. This layout is often seen where the company details are preprinted on the right and recipient's address details typed high on the left. It is a format that has been in use for over 50 years to my knowledge and results in a more compact, neater appearance, IMHO. So there is no solution in Word, then? "Suzanne S. Barnhill" wrote in message ... What you describe is not a standard format for any type of traditional letter. The return address block/letterhead is always above the inside address even if the former is aligned right of center (semi-block style). See http://www.kanten.com/styleguide/pdfs/slsp.pdf or http://jobsearchtech.about.com/od/le...l_sblock_p.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... Thanks but after typing the home address on the right, using the paragraph indent, I have been unable to type the recipients address on the left side of the page AND overlapping the home address by several lines without disturbing the home address. Several lines of typing in each address share the same rows so typing on the left disturbs the right hand side. Fields would isolate the left from the right? "Suzanne S. Barnhill" wrote in message ... Nothing to do with fields. You can use a paragraph indent (easiest way is with the ruler; see http://word.mvps.org/faqs/formatting/UsingRulers.htm). But given that you're in possession of something more sophisticated than a typewriter, why don't you create a full-blown letterhead? See http://home.earthlink.net/~wordfaqs/Letterhead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Brian Ellis" wrote in message ... How do I layout the addresses in Word in the same style as in a hand written letter, ie the senders address top right and the recipients address top left but set down two or three rows. It must be something to do with Fields but I cannot figure it out and there must be a simpler way. The need to overlap the addresses means the text flies about in an uncontrolled way. Brian |
#10
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What's wrong with a right tab? Am I missing something?
Right tab-sender name Right tab-sender address 1 Recipient name-right tab-sender address 2 Recipent address 1-right tab-sender city Recipient address 2 Recipient city Tad annoying to type. DM the sender's address is on the right and the recipient's address is on the left and overlapping by a few lines. This layout is often seen where the company details are preprinted on the right and recipient's address details typed high on the left. It is a format that has been in use for over 50 years to my knowledge and results in a more compact, neater appearance, IMHO. So there is no solution in Word, then? |
#11
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Thanks. Its a variation on Ians suggestion. It lacks a natural logic
although it has a program logic. "Daiya Mitchell" wrote in message .. . What's wrong with a right tab? Am I missing something? Right tab-sender name Right tab-sender address 1 Recipient name-right tab-sender address 2 Recipent address 1-right tab-sender city Recipient address 2 Recipient city Tad annoying to type. DM the sender's address is on the right and the recipient's address is on the left and overlapping by a few lines. This layout is often seen where the company details are preprinted on the right and recipient's address details typed high on the left. It is a format that has been in use for over 50 years to my knowledge and results in a more compact, neater appearance, IMHO. So there is no solution in Word, then? |
#12
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My workaround has been to create my own letter template - as Suzanne was
implying as the best approach. I have placed my address details into a Text Box at the right hand side. This leaves the left side free for simple entering of the recipients details. As long as you don't intend to move to a new location in the next week, making the template saves time and effort. I have also attached my own Envelope to the template because Word's attempts at envelopes leaves much to be desired! -- Terry Farrell - Word MVP http://word.mvps.org/ "Brian Ellis" wrote in message ... : Thanks. Its a variation on Ians suggestion. It lacks a natural logic : although it has a program logic. : : : "Daiya Mitchell" wrote in message : .. . : What's wrong with a right tab? Am I missing something? : : Right tab-sender name : Right tab-sender address 1 : Recipient name-right tab-sender address 2 : Recipent address 1-right tab-sender city : Recipient address 2 : Recipient city : : Tad annoying to type. : : DM |
#13
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And if you do move around, save the address data as an autotext entry and
insert it in the template as an autotext field. As for envelopes, my preferred approach is to use a separate envelope template (or templates). There are some samples for download from my web site which integrate automatically with Outlook. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org TF wrote: My workaround has been to create my own letter template - as Suzanne was implying as the best approach. I have placed my address details into a Text Box at the right hand side. This leaves the left side free for simple entering of the recipients details. As long as you don't intend to move to a new location in the next week, making the template saves time and effort. I have also attached my own Envelope to the template because Word's attempts at envelopes leaves much to be desired! "Brian Ellis" wrote in message ... Thanks. Its a variation on Ians suggestion. It lacks a natural logic although it has a program logic. "Daiya Mitchell" wrote in message .. . What's wrong with a right tab? Am I missing something? Right tab-sender name Right tab-sender address 1 Recipient name-right tab-sender address 2 Recipent address 1-right tab-sender city Recipient address 2 Recipient city Tad annoying to type. DM |
#14
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I agree. It's time for a template. Thank you very much everyone for your
help and advice. "TF" terryfarrell%40%6d%73%6e%2ecom wrote in message ... My workaround has been to create my own letter template - as Suzanne was implying as the best approach. I have placed my address details into a Text Box at the right hand side. This leaves the left side free for simple entering of the recipients details. As long as you don't intend to move to a new location in the next week, making the template saves time and effort. I have also attached my own Envelope to the template because Word's attempts at envelopes leaves much to be desired! -- Terry Farrell - Word MVP http://word.mvps.org/ "Brian Ellis" wrote in message ... : Thanks. Its a variation on Ians suggestion. It lacks a natural logic : although it has a program logic. : : : "Daiya Mitchell" wrote in message : .. . : What's wrong with a right tab? Am I missing something? : : Right tab-sender name : Right tab-sender address 1 : Recipient name-right tab-sender address 2 : Recipent address 1-right tab-sender city : Recipient address 2 : Recipient city : : Tad annoying to type. : : DM |
#15
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The thing is, if you're going to make a template, why have the return
address on the right? Why not create bona fide letterhead, with your name and address at the top? You deserve it! I often put the CREATEDATE field in the First Page Header as well so that I can start typing with the inside address (actually for that I use DataPrompter). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "TF" terryfarrell%40%6d%73%6e%2ecom wrote in message ... My workaround has been to create my own letter template - as Suzanne was implying as the best approach. I have placed my address details into a Text Box at the right hand side. This leaves the left side free for simple entering of the recipients details. As long as you don't intend to move to a new location in the next week, making the template saves time and effort. I have also attached my own Envelope to the template because Word's attempts at envelopes leaves much to be desired! -- Terry Farrell - Word MVP http://word.mvps.org/ "Brian Ellis" wrote in message ... : Thanks. Its a variation on Ians suggestion. It lacks a natural logic : although it has a program logic. : : : "Daiya Mitchell" wrote in message : .. . : What's wrong with a right tab? Am I missing something? : : Right tab-sender name : Right tab-sender address 1 : Recipient name-right tab-sender address 2 : Recipent address 1-right tab-sender city : Recipient address 2 : Recipient city : : Tad annoying to type. : : DM |
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