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#1
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Creating a Data Source
Hello,
I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
#2
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Creating a Data Source
Regardless of how you create the data source, you will be able to sort it
alphabetically or based on any other field. I personally prefer to create data sources as either Excel spreadsheets or Word tables because I find it more efficient to be able to edit them directly (and much faster to enter the data initially as well) as compared to entering and editing data in an Access-style form. In earlier versions of Word, even if you used the form to enter the data, the result was a Word table that could be viewed and edited directly. Now the data source is an Access-type database that can be viewed and edited only through the form. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Hello, I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
#3
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Creating a Data Source
Susan,
I have decided tha I will create the Data Source via excel, however, I have a lot of data to enter that will require me to have several excel sheets with different names, how does the merge work with over 20 sheets that has different names? Would I just merge the entire data source, or would I have to give each sheet its name and then merge the data? -- Jay "Suzanne S. Barnhill" wrote: Regardless of how you create the data source, you will be able to sort it alphabetically or based on any other field. I personally prefer to create data sources as either Excel spreadsheets or Word tables because I find it more efficient to be able to edit them directly (and much faster to enter the data initially as well) as compared to entering and editing data in an Access-style form. In earlier versions of Word, even if you used the form to enter the data, the result was a Word table that could be viewed and edited directly. Now the data source is an Access-type database that can be viewed and edited only through the form. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Hello, I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
#4
Posted to microsoft.public.word.docmanagement
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Creating a Data Source
Word can use only one data source, which means only one Excel sheet. How
much data do you have that you can't put it all in one sheet? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Susan, I have decided tha I will create the Data Source via excel, however, I have a lot of data to enter that will require me to have several excel sheets with different names, how does the merge work with over 20 sheets that has different names? Would I just merge the entire data source, or would I have to give each sheet its name and then merge the data? -- Jay "Suzanne S. Barnhill" wrote: Regardless of how you create the data source, you will be able to sort it alphabetically or based on any other field. I personally prefer to create data sources as either Excel spreadsheets or Word tables because I find it more efficient to be able to edit them directly (and much faster to enter the data initially as well) as compared to entering and editing data in an Access-style form. In earlier versions of Word, even if you used the form to enter the data, the result was a Word table that could be viewed and edited directly. Now the data source is an Access-type database that can be viewed and edited only through the form. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Hello, I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
#5
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Creating a Data Source
Here is the layout for the data
Chapter, Region, Last name, First name etc... Also I have labeled each sheet with the Chapters name: Alpha, Beta. etc which then holds this individuals information, each chapter could have any number from 10 to 200 members per chapter (sheet)" Chapter, Region, Last name, First name etc..."so there are at least 20 sheets I believe. The end result of this design would be a directory in alpha order by chapter that will also allow for new data to be entered and then merge again in alpha order. Thanks, Jay -- astro44 "Suzanne S. Barnhill" wrote: Word can use only one data source, which means only one Excel sheet. How much data do you have that you can't put it all in one sheet? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Susan, I have decided tha I will create the Data Source via excel, however, I have a lot of data to enter that will require me to have several excel sheets with different names, how does the merge work with over 20 sheets that has different names? Would I just merge the entire data source, or would I have to give each sheet its name and then merge the data? -- Jay "Suzanne S. Barnhill" wrote: Regardless of how you create the data source, you will be able to sort it alphabetically or based on any other field. I personally prefer to create data sources as either Excel spreadsheets or Word tables because I find it more efficient to be able to edit them directly (and much faster to enter the data initially as well) as compared to entering and editing data in an Access-style form. In earlier versions of Word, even if you used the form to enter the data, the result was a Word table that could be viewed and edited directly. Now the data source is an Access-type database that can be viewed and edited only through the form. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Hello, I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
#6
Posted to microsoft.public.word.docmanagement
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Creating a Data Source
You'll need to have at least one sheet that combines all the chapters.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Here is the layout for the data Chapter, Region, Last name, First name etc... Also I have labeled each sheet with the Chapters name: Alpha, Beta. etc which then holds this individuals information, each chapter could have any number from 10 to 200 members per chapter (sheet)" Chapter, Region, Last name, First name etc..."so there are at least 20 sheets I believe. The end result of this design would be a directory in alpha order by chapter that will also allow for new data to be entered and then merge again in alpha order. Thanks, Jay -- astro44 "Suzanne S. Barnhill" wrote: Word can use only one data source, which means only one Excel sheet. How much data do you have that you can't put it all in one sheet? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Susan, I have decided tha I will create the Data Source via excel, however, I have a lot of data to enter that will require me to have several excel sheets with different names, how does the merge work with over 20 sheets that has different names? Would I just merge the entire data source, or would I have to give each sheet its name and then merge the data? -- Jay "Suzanne S. Barnhill" wrote: Regardless of how you create the data source, you will be able to sort it alphabetically or based on any other field. I personally prefer to create data sources as either Excel spreadsheets or Word tables because I find it more efficient to be able to edit them directly (and much faster to enter the data initially as well) as compared to entering and editing data in an Access-style form. In earlier versions of Word, even if you used the form to enter the data, the result was a Word table that could be viewed and edited directly. Now the data source is an Access-type database that can be viewed and edited only through the form. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA " wrote in message ... Hello, I am in the process of creating a Data Source and have a few questions regarding the correct process. 1) Is it advisable for me to create a spreadsheet or a table for my data source or can I just start with "create a data source" My reason behind the question is because I would hate to have created a data source in a specific order or even alpha order and the data would not merge correctly. But what I do see happening on a more regular base would be that, New Data would be entered and the new data would have to follow the current alpha order. Would that be a problem? I am not sure if I was clear so let me share an example.... Current data would be Jane Doe and the New entry data would be Jan Doe1 would this new entry fall under Jan Doe and then Jan Doe 1 without any problems? or would it be out of alpha order and at the end of my data source/ -- Thanks Jay |
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