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#1
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Add a column to the left of an existing document
Hi,
I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#2
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Add a column to the left of an existing document
Have you considered just adding continuous line numbering?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#3
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Add a column to the left of an existing document
Sorry, I missed that this was a table. I think line numbering doesn't work
well in tables. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Suzanne S. Barnhill" wrote in message ... Have you considered just adding continuous line numbering? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#4
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
You are right on that. I tried it
 On Mon, 22 Jan 2007 19:12:54 -0600, "Suzanne S. Barnhill" wrote: Sorry, I missed that this was a table. I think line numbering doesn't work well in tables. Have a good day, RScotti remove "nospam" in order to email me. |
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#5
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
I would MAKE A COPY of the document before experimenting. You could
maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. |
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#6
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Add a column to the left of an existing document
Hi Daiya,
I tried it but didn't seem to work. It did make it possible to add a column but couldn't get the right format back and it didn't make rows only one continuous column. On Mon, 22 Jan 2007 16:17:43 -0800, Daiya Mitchell wrote: I would MAKE A COPY of the document before experimenting. You could maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#7
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
If the text is in a table, then you should absolutely be able to add a
column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi Daiya, I tried it but didn't seem to work. It did make it possible to add a column but couldn't get the right format back and it didn't make rows only one continuous column. On Mon, 22 Jan 2007 16:17:43 -0800, Daiya Mitchell wrote: I would MAKE A COPY of the document before experimenting. You could maybe use Table | Convert Text to Table, and then you should be able to use Table | Insert | Columns. You can use Table | Convert Table to Text to get it back to non-table form. Format | Columns is not going to do anything for you--it's designed for newspaper-style columns, not data charts. RScotti wrote: Hi, I have a document set up which is a phone list with about 160 addresses and phone numbers. I would like to add a column to the left that just says the number of lines I have in the list Old way AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 New way xx1 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 xx2 AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 Can someone please tell me how to do this? When I tried Format columns (presets: one (column)/Left)it didn't work and also Table/Insert/columns to the left didn't work either. Please give details. I am not that literate with Word XP (2002) Any help would really be appreciated. Have a good day, RScotti remove "nospam" in order to email me. Have a good day, RScotti remove "nospam" in order to email me. |
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#8
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Hi Suzanne,
Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#9
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
Those menu commands do not relate to the use of a table.
Give us a bit more information on the exact format of the original data. I don't see anything that resembles an address in: AAA Account #:xxx-xxx-xxxxxxxxx-x Used # 1 800-222-4357 What is the significance of the #? Do they act as separators for your data? Are there then 3 pieces of data for each record? There is no doubt that what you want to achieve can be done. We just need to know exactly what you are starting with. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#10
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
You are selecting the table and not just the first column. If you select the
first column and right-click, you will see the option to insert a column and it will by default be to the left. You can use the Table, AutoFit to Contents option after you have entered your numbers. However, if you have Excel, I recommend copying your table to Excel which be much easier to maintain in the long term. -- Terry Farrell - MS Word MVP "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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#11
Posted to microsoft.public.word.newusers
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Add a column to the left of an existing document
As Doug pointed out, those settings are for newspaper-style columns, not
table columns. For that you need Table Properties. I'm not, however, convinced that you actually have a table. With table gridlines displayed (Table | Show Gridlines), do you actually see your text in individual cells? Or are your columns perhaps created with tab characters or spaces? If so, you can convert the text to a table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "RScotti" wrote in message ... Hi Suzanne, Using format/Columns/number of columns (4) uncheck equal column width. I can't find out how to change the column width correctly. When I change the width it adds more columns than I need (5). I put in four columns and it made five and the data is all missed up. Got data from the second row in the first etc. I applied this to the whole document from selected text also. On Mon, 22 Jan 2007 22:25:36 -0600, "Suzanne S. Barnhill" wrote: If the text is in a table, then you should absolutely be able to add a column to the left of the leftmost one. Select that column, right-click, and choose Add Columns; it will be to the left automatically. You'll probably need to repair the column width (but you'd have to change it anyway, to accommodate an extra column). Have a good day, RScotti remove "nospam" in order to email me. |
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