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#1
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Track changes with multiple authors
I am Word 2003 and my co authors are Mac (3 authors in total). Track changes
is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
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#2
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Track changes with multiple authors
When you get it back from Author3, are only the colors the same, or
has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56*pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). *Track changes is not working. *When I track, changes come out in red. *Second author came out in blue. *When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? * I went into tools options and see you can set colors. *Is that what we each need to do (different colors). *Is there anything about the PC/Mac issue? * Thanks! |
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#3
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Track changes with multiple authors
I did another test, in Tools, Options, I selected red for my deletions and
insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
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#4
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Track changes with multiple authors
If you select a specific color, then all markup will be that color. Only if
you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
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#5
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Track changes with multiple authors
Thank you!
Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
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#6
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Track changes with multiple authors
Well, yes and no. It doesn't make any difference what the others do. If you
select "By Author," you will see your markup and theirs in different colors. If they select "By Author," they will also see different colors (but not necessarily the same colors). If they choose a specific color, they will see all the markup (by all the authors) in the same color. The chief caveat is the unpredictability of "By Author." Just because you see your markup as red on your computer, don't expect the others to see the same thing. Most likely, they'll see *their* markup in red and theirs in blue. But they could see different colors entirely. So just don't refer to your markup as being a specific color because it will just confuse them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... Thank you! Are you saying each author on their machine chooses 'by author' in track changes which show as red/blue on the tab? And on that way we three will continue to have 3 separate colors? "Suzanne S. Barnhill" wrote: If you select a specific color, then all markup will be that color. Only if you select By Author will you see different colors, and you cannot choose which color is used for which author. They will vary on different machines, so don't assume that because your markup is red on your machine it will be red on anyone else's. And no one else will see different colors unless they also have By Author selected; what you see is based entirely on the settings on your own machine, not what settings were in effect when the markup was created. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "detobias" wrote in message ... I did another test, in Tools, Options, I selected red for my deletions and insertions. The second author did the same as green. When she did it on her Mac it came out green with my red. When I got it via email all was red. We haven't sent it to 3rd author yet. I need to figure this out as we are beginniing a book and i am the main editor for us 3! Please help! "grammatim" wrote: When you get it back from Author3, are only the colors the same, or has the author identification (Username) also been leveled? If that's what happened, then probably Computer 3 is set to remove author infor from tracked changes (and apparently it can't be recovered). On Jun 11, 1:56 pm, detobias wrote: I am Word 2003 and my co authors are Mac (3 authors in total). Track changes is not working. When I track, changes come out in red. Second author came out in blue. When third author commented, all changes were in green which makes editing very hard. What can we do to solve this at the BEGINNING of our project? I went into tools options and see you can set colors. Is that what we each need to do (different colors). Is there anything about the PC/Mac issue? Thanks! |
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