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Complex Table of Contents in Work 2003
I need to create a table of contents that has the section title and the
regulation code on the same line. Does anyone have any idea how to creat this so it can be automatically updated as I add to the document. my section titles appear like this: Well Locations 20AAC 25.252 (c) 1 I would like the table of contents to appear like this: Well Locations 20AAC 25.252 (c) 1...........................3 Is this posible? If so how do I set it up? Can I create my own TOC template to do this? Any advise would be greatly appreciated. Thanks, Alaska_Word_novice |
#2
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Complex Table of Contents in Work 2003
Alaska_Word_novice wrote:
I need to create a table of contents that has the section title and the regulation code on the same line. Does anyone have any idea how to creat this so it can be automatically updated as I add to the document. my section titles appear like this: Well Locations 20AAC 25.252 (c) 1 I would like the table of contents to appear like this: Well Locations 20AAC 25.252 (c) 1...........................3 Is this posible? If so how do I set it up? Can I create my own TOC template to do this? Any advise would be greatly appreciated. Thanks, Alaska_Word_novice I'll assume that you have already applied specific styles to the two pieces of each title. I'll use "Heading 1" and "Heading 2" styles, but any pair of styles (including ones you made up) will do, as long as they were applied uniformly throughout the document. You need to create a TC field for each title that builds up the information you want in the table of contents. First turn on display of hidden text by clicking the ¶ button, because a TC field is automatically made hidden and you'll need to see what you're doing. Press Ctrl+F9 to insert a pair of field markers, and type the letters TC between them. Then type a space and two double-quotes: { TC "" } Between the double-quotes, press Ctrl+F9 again. Inside this pair of markers, type the text shown below (or replace "Heading 1" with the name of the style applied to the section titles): { TC "{StyleRef "Heading 1"}" } Now put the cursor just before the last double-quote, type a tab character, and press Ctrl+F9 a third time: { TC "{ StyleRef "Heading 1" } { }" } Type in the text shown below (or replace "Heading 2" with the name of the style applied to the regulation codes): { TC "{ StyleRef "Heading 1" } { StyleRef "Heading 2" }" } I recommend that at this point you highlight the whole thing and make it into an AutoCorrect entry. That would make it easier to insert in many places rather than copying and pasting. Put a copy of this TC field at the beginning of the paragraph immediately after each regulation code. When you select it and press F9 to update the field, the two interior StyleRef fields will make hidden copies of the preceding section title and regulation code. The final piece of this is to insert a table of contents that displays only the information from the TC fields, not from the regular headings. To do that, go into the Insert Table of Contents dialog and click the Options button. Check the box for "Table entry fields" and uncheck the boxes for "Styles" and "Outline levels". Click OK there and in the TOC dialog. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Complex Table of Contents in Work 2003
Jay Freedman wrote:
Alaska_Word_novice wrote: I need to create a table of contents that has the section title and the regulation code on the same line. Does anyone have any idea how to creat this so it can be automatically updated as I add to the document. my section titles appear like this: Well Locations 20AAC 25.252 (c) 1 I would like the table of contents to appear like this: Well Locations 20AAC 25.252 (c) 1...........................3 Is this posible? If so how do I set it up? Can I create my own TOC template to do this? Any advise would be greatly appreciated. Thanks, Alaska_Word_novice I'll assume that you have already applied specific styles to the two pieces of each title. I'll use "Heading 1" and "Heading 2" styles, but any pair of styles (including ones you made up) will do, as long as they were applied uniformly throughout the document. You need to create a TC field for each title that builds up the information you want in the table of contents. First turn on display of hidden text by clicking the ¶ button, because a TC field is automatically made hidden and you'll need to see what you're doing. Press Ctrl+F9 to insert a pair of field markers, and type the letters TC between them. Then type a space and two double-quotes: { TC "" } Between the double-quotes, press Ctrl+F9 again. Inside this pair of markers, type the text shown below (or replace "Heading 1" with the name of the style applied to the section titles): { TC "{StyleRef "Heading 1"}" } Now put the cursor just before the last double-quote, type a tab character, and press Ctrl+F9 a third time: { TC "{ StyleRef "Heading 1" } { }" } Type in the text shown below (or replace "Heading 2" with the name of the style applied to the regulation codes): { TC "{ StyleRef "Heading 1" } { StyleRef "Heading 2" }" } I recommend that at this point you highlight the whole thing and make it into an AutoCorrect entry. That would make it easier to insert in many places rather than copying and pasting. Put a copy of this TC field at the beginning of the paragraph immediately after each regulation code. When you select it and press F9 to update the field, the two interior StyleRef fields will make hidden copies of the preceding section title and regulation code. The final piece of this is to insert a table of contents that displays only the information from the TC fields, not from the regular headings. To do that, go into the Insert Table of Contents dialog and click the Options button. Check the box for "Table entry fields" and uncheck the boxes for "Styles" and "Outline levels". Click OK there and in the TOC dialog. For more help, with pictures, see the last part of http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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