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#1
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How do I delete duplicate entries in a Word document?
I have a large word document with lots of email addresses, many of which are
duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#2
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How do I delete duplicate entries in a Word document?
It will be easier to identify the duplicate entries if you make the list
alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#3
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How do I delete duplicate entries in a Word document?
thank you so much martin, thats very helpful- if I were to copy and paste the
data into excel, how do I then delete duplicate entries - many thanks for considering "Martin P" wrote: It will be easier to identify the duplicate entries if you make the list alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#4
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How do I delete duplicate entries in a Word document?
You will find some information on removing duplicates in the article
"Finding and replacing characters using wildcards" at: http://www.word.mvps.org/FAQs/Genera...gWildcards.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "ayesha" wrote in message ... thank you so much martin, thats very helpful- if I were to copy and paste the data into excel, how do I then delete duplicate entries - many thanks for considering "Martin P" wrote: It will be easier to identify the duplicate entries if you make the list alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#5
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How do I delete duplicate entries in a Word document?
thank you for taking the time to respond Doug- that is immensely helpful
"Doug Robbins - Word MVP" wrote: You will find some information on removing duplicates in the article "Finding and replacing characters using wildcards" at: http://www.word.mvps.org/FAQs/Genera...gWildcards.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "ayesha" wrote in message ... thank you so much martin, thats very helpful- if I were to copy and paste the data into excel, how do I then delete duplicate entries - many thanks for considering "Martin P" wrote: It will be easier to identify the duplicate entries if you make the list alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#6
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How do I delete duplicate entries in a Word document?
When you have the values in Excel, you can go to Data, Filter, Advanced
Filter. Select Unique Records. Here is another way. Suppose you have addresses in cells A2 to A7, with some of them duplicate entries. In cell C2 enter =SUMPRODUCT(--($A$2:$A2=$A2)) and copy to C2:C7. In cell D2 enter =IF(C2=1,A2,"") and copy to D27. "ayesha" wrote: thank you so much martin, thats very helpful- if I were to copy and paste the data into excel, how do I then delete duplicate entries - many thanks for considering "Martin P" wrote: It will be easier to identify the duplicate entries if you make the list alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#7
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How do I delete duplicate entries in a Word document?
thank you for taking the time to respond Martin- that is immensely helpful "Martin P" wrote: When you have the values in Excel, you can go to Data, Filter, Advanced Filter. Select Unique Records. Here is another way. Suppose you have addresses in cells A2 to A7, with some of them duplicate entries. In cell C2 enter =SUMPRODUCT(--($A$2:$A2=$A2)) and copy to C2:C7. In cell D2 enter =IF(C2=1,A2,"") and copy to D27. "ayesha" wrote: thank you so much martin, thats very helpful- if I were to copy and paste the data into excel, how do I then delete duplicate entries - many thanks for considering "Martin P" wrote: It will be easier to identify the duplicate entries if you make the list alphabetical. It is possible to remove duplicate entries via Excel as well. "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#8
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In case it’s a document with duplicated emails; first by searching the entire document, replace characters like brackets [()], [“], [] and [,] with NO character at all. And in this case you have spaces between your duplicated email address.
Select everything and hit insert table convert text to table and click autofit to contents. You’ll have two columns – here you can sort or basically select contents in one of the columns and copy. On an empty area paste Keep Text Only. There you have it |
#9
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How do I delete duplicate entries in a Word document?
Helo, I am facing exactly the same problem. Did you find the answer?? I
will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#10
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How do I delete duplicate entries in a Word document?
Provided the email entries are of the ????????@??????.??? format (where ?
is any character) then this might work: Sub ScratchMacro() Dim pStr As String Dim oRng As Range Dim i As Long Dim j As Long Dim oFld As Field Dim bLoop As Boolean i = 1 bLoop = True Do Set oRng = ActiveDocument.Range oRng.Start = i With oRng.Find .Text = "?{1,}\@?{1,}.?{3}" .MatchWildcards = True Do .Execute If Not .Found Then bLoop = False Exit Do End If If oRng.Start = i Then pStr = Trim(oRng.Text) i = oRng.End j = 0 For Each oFld In ActiveDocument.Fields If InStr(oFld.Code, pStr) 0 Then j = j + 1 If j 1 Then oFld.Delete End If End If Next oFld Exit Do Else oRng.Collapse wdCollapseEnd End If Loop While .Found = True End With Loop While bLoop = True End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Helo, I am facing exactly the same problem. Did you find the answer?? I will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#11
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How do I delete duplicate entries in a Word document?
Dear Greg,
Thanks vm .... but this appears too technical to me.... I am just an average computer user and cannot really understand what you say..... Isnt there any straightforward way to 'DELETE DUPLICATE WORDS IN A DOCUMENT?" Rgds/SN "Greg Maxey" wrote: Provided the email entries are of the ????????@??????.??? format (where ? is any character) then this might work: Sub ScratchMacro() Dim pStr As String Dim oRng As Range Dim i As Long Dim j As Long Dim oFld As Field Dim bLoop As Boolean i = 1 bLoop = True Do Set oRng = ActiveDocument.Range oRng.Start = i With oRng.Find .Text = "?{1,}\@?{1,}.?{3}" .MatchWildcards = True Do .Execute If Not .Found Then bLoop = False Exit Do End If If oRng.Start = i Then pStr = Trim(oRng.Text) i = oRng.End j = 0 For Each oFld In ActiveDocument.Fields If InStr(oFld.Code, pStr) 0 Then j = j + 1 If j 1 Then oFld.Delete End If End If Next oFld Exit Do Else oRng.Collapse wdCollapseEnd End If Loop While .Found = True End With Loop While bLoop = True End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Helo, I am facing exactly the same problem. Did you find the answer?? I will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#12
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How do I delete duplicate entries in a Word document?
SN,
For assistance running the macro, see: http://www.gmayor.com/installing_macro.htm AFAIK, the is no straightforward way to delete duplicate words in a document. Part of the problem is how Word defines a word. In this simple example there are four words: one two three. They are "one " "two " "three" and "." In this example three are seven words: one two three one two three. They are "one " two " three " one " two " "three" and "." At first glance it would appear the words one two and three are duplicated. One and two are, but on closer observation you will see that "three " is in fact not the same as "three" If I ran this procedure on the second example: Sub ScratchMacroII() Dim oWord As Range Dim myCol As New Collection For Each oWord In ActiveDocument.Range.Words On Error Resume Next myCol.Add oWord.Text, oWord.Text If Err.Number = 457 Then oWord.Delete Next End Sub I would be left with "one two three three." I can fix that by trimming the trailing space from the word range: Sub ScratchMacroII() Dim oWord As Range Dim myCol As New Collection For Each oWord In ActiveDocument.Range.Words On Error Resume Next myCol.Add Trim(oWord.Text), Trim(oWord.Text) If Err.Number = 457 Then oWord.Delete Next End Sub Which leaves "one two three." But if I run code like that on a group of e-mail addresses that contain the punctuation "." things get fouled up real quick. When you type an email address in a Word document Word by default will convert that text to a hyperlink. E.g., if I type Word automatically changes that to a hyperlink field: { Hyperlink " } You can see this by right clicking and e-mail address and selecting toggle field codes. The procedure that I sent to you searches a document for the first e-mail address. It then compares the field code in that field to the field code in every other field in the main text part of the document. If they match the duplicate fields are deleted. The procedure then looks for the next e-mail address and repeats the procedure and on and on till all duplicates are deleted. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Dear Greg, Thanks vm .... but this appears too technical to me.... I am just an average computer user and cannot really understand what you say..... Isnt there any straightforward way to 'DELETE DUPLICATE WORDS IN A DOCUMENT?" Rgds/SN "Greg Maxey" wrote: Provided the email entries are of the ????????@??????.??? format (where ? is any character) then this might work: Sub ScratchMacro() Dim pStr As String Dim oRng As Range Dim i As Long Dim j As Long Dim oFld As Field Dim bLoop As Boolean i = 1 bLoop = True Do Set oRng = ActiveDocument.Range oRng.Start = i With oRng.Find .Text = "?{1,}\@?{1,}.?{3}" .MatchWildcards = True Do .Execute If Not .Found Then bLoop = False Exit Do End If If oRng.Start = i Then pStr = Trim(oRng.Text) i = oRng.End j = 0 For Each oFld In ActiveDocument.Fields If InStr(oFld.Code, pStr) 0 Then j = j + 1 If j 1 Then oFld.Delete End If End If Next oFld Exit Do Else oRng.Collapse wdCollapseEnd End If Loop While .Found = True End With Loop While bLoop = True End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Helo, I am facing exactly the same problem. Did you find the answer?? I will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#13
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How do I delete duplicate entries in a Word document?
SN,
If you email addresses are in fact hyperlinks then this method posted by friend and fellow MVP Helmut Weber in the VBA groups might be better: Sub Test0083456() Dim Linka As Hyperlink Dim Linkb As Hyperlink For Each Linka In ActiveDocument.Hyperlinks For Each Linkb In ActiveDocument.Hyperlinks If Linka.Address = Linkb.Address Then If Linka.Range.start Linkb.Range.start Then Linkb.Range.Delete End If End If Next Next End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Dear Greg, Thanks vm .... but this appears too technical to me.... I am just an average computer user and cannot really understand what you say..... Isnt there any straightforward way to 'DELETE DUPLICATE WORDS IN A DOCUMENT?" Rgds/SN "Greg Maxey" wrote: Provided the email entries are of the ????????@??????.??? format (where ? is any character) then this might work: Sub ScratchMacro() Dim pStr As String Dim oRng As Range Dim i As Long Dim j As Long Dim oFld As Field Dim bLoop As Boolean i = 1 bLoop = True Do Set oRng = ActiveDocument.Range oRng.Start = i With oRng.Find .Text = "?{1,}\@?{1,}.?{3}" .MatchWildcards = True Do .Execute If Not .Found Then bLoop = False Exit Do End If If oRng.Start = i Then pStr = Trim(oRng.Text) i = oRng.End j = 0 For Each oFld In ActiveDocument.Fields If InStr(oFld.Code, pStr) 0 Then j = j + 1 If j 1 Then oFld.Delete End If End If Next oFld Exit Do Else oRng.Collapse wdCollapseEnd End If Loop While .Found = True End With Loop While bLoop = True End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Helo, I am facing exactly the same problem. Did you find the answer?? I will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#14
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How do I delete duplicate entries in a Word document?
If you don't know how to use Greg's code, see
http://www.gmayor.com/installing_macro.htm If the e-mail addresses are simply in a list where each address is on one line, then sort the list into alphabetical order and use Replace to remove the duplicates - see the examples at http://www.gmayor.com/replace_using_wildcards.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org SN wrote: Dear Greg, Thanks vm .... but this appears too technical to me.... I am just an average computer user and cannot really understand what you say..... Isnt there any straightforward way to 'DELETE DUPLICATE WORDS IN A DOCUMENT?" Rgds/SN "Greg Maxey" wrote: Provided the email entries are of the ????????@??????.??? format (where ? is any character) then this might work: Sub ScratchMacro() Dim pStr As String Dim oRng As Range Dim i As Long Dim j As Long Dim oFld As Field Dim bLoop As Boolean i = 1 bLoop = True Do Set oRng = ActiveDocument.Range oRng.Start = i With oRng.Find .Text = "?{1,}\@?{1,}.?{3}" .MatchWildcards = True Do .Execute If Not .Found Then bLoop = False Exit Do End If If oRng.Start = i Then pStr = Trim(oRng.Text) i = oRng.End j = 0 For Each oFld In ActiveDocument.Fields If InStr(oFld.Code, pStr) 0 Then j = j + 1 If j 1 Then oFld.Delete End If End If Next oFld Exit Do Else oRng.Collapse wdCollapseEnd End If Loop While .Found = True End With Loop While bLoop = True End Sub -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. SN wrote: Helo, I am facing exactly the same problem. Did you find the answer?? I will very much appreciate if you can share it with me. Thank you very much SN "ayesha" wrote: I have a large word document with lots of email addresses, many of which are duplicate entries- how do I delete these repeat entries without having to rely on the ControlF function? |
#15
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Answer: How do I delete duplicate entries in a Word document?
Hi there! I'd be happy to help you with that. Here's how you can delete duplicate entries in a Word document:
This should remove all duplicate entries in the selected column. If you have multiple columns with email addresses, you'll need to repeat this process for each column. If you don't want to use the "Remove Duplicates" function, you can also use conditional formatting to highlight duplicate entries. Here's how:
This will highlight all duplicate entries in the selected column. You can then manually delete the duplicate entries if you prefer.
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