[Menl]

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl

[DeanH]

The Document Map requires the Outline Level of the styles to work.
Check that the styles of the captions, etc that should not be in the
Document Map do not have an Outline Level assigned, ie they should be
BodyText.
See http://word.mvps.org/faqs/general/DocumentMap.htm for further information.
--
Hope this helps
DeanH


"Menl" wrote:

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl

[Menl]

Thank you very much DeanH,

to fix the TOC entries, the document you linked to proposed removing the /u
in the field code, this fixed the TOC, but not yet the document map.

Here I tried the CTRL-Q on each entry to remove the direct formatting. The
styles allreayde had bodytext selected, so that wasn't the problem.

It is solved for now, hope it stays that way

Thank you very much



"DeanH" wrote:

The Document Map requires the Outline Level of the styles to work.
Check that the styles of the captions, etc that should not be in the
Document Map do not have an Outline Level assigned, ie they should be
BodyText.
See http://word.mvps.org/faqs/general/DocumentMap.htm for further information.
--
Hope this helps
DeanH


"Menl" wrote:

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl

[DeanH]

Glad you got it solved, for now at least ;-)
All the best
DeanH


"Menl" wrote:

Thank you very much DeanH,

to fix the TOC entries, the document you linked to proposed removing the /u
in the field code, this fixed the TOC, but not yet the document map.

Here I tried the CTRL-Q on each entry to remove the direct formatting. The
styles allreayde had bodytext selected, so that wasn't the problem.

It is solved for now, hope it stays that way

Thank you very much



"DeanH" wrote:

The Document Map requires the Outline Level of the styles to work.
Check that the styles of the captions, etc that should not be in the
Document Map do not have an Outline Level assigned, ie they should be
BodyText.
See http://word.mvps.org/faqs/general/DocumentMap.htm for further information.
--
Hope this helps
DeanH


"Menl" wrote:

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl

[Menl]

Part of the problem remains.

the TOC issue seems to be fixed.

The document map however not. I ran the macro that assigns to every
paragraph the outline level corresponding to the style. Sure enough the
document map got cleaned up.

However when I saved, closed down and reopened the file, the document map
got filed with the extra entries again.
Is it possible to prevent word 2007 from automatically doing this (as it is
indicated in the document you refered to to be a buggy feature of word, at
least the older versions)



"DeanH" wrote:

Glad you got it solved, for now at least ;-)
All the best
DeanH


"Menl" wrote:

Thank you very much DeanH,

to fix the TOC entries, the document you linked to proposed removing the /u
in the field code, this fixed the TOC, but not yet the document map.

Here I tried the CTRL-Q on each entry to remove the direct formatting. The
styles allreayde had bodytext selected, so that wasn't the problem.

It is solved for now, hope it stays that way

Thank you very much



"DeanH" wrote:

The Document Map requires the Outline Level of the styles to work.
Check that the styles of the captions, etc that should not be in the
Document Map do not have an Outline Level assigned, ie they should be
BodyText.
See http://word.mvps.org/faqs/general/DocumentMap.htm for further information.
--
Hope this helps
DeanH


"Menl" wrote:

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl

[DeanH]

After reopen, the TOC is ok, do you refresh the TOC, does the incorrect
entries appear?
Check the styles (the specific ones that are being affected) in the template
of this document, do the styles have the Outline Level assigned?
If so, your settings in Word could be "Automatically update document styles"
is checked.
Sorry I don't have 2007 at work so cannot point you to where this setting is.

Hope this helps
DeanH


"Menl" wrote:

Part of the problem remains.

the TOC issue seems to be fixed.

The document map however not. I ran the macro that assigns to every
paragraph the outline level corresponding to the style. Sure enough the
document map got cleaned up.

However when I saved, closed down and reopened the file, the document map
got filed with the extra entries again.
Is it possible to prevent word 2007 from automatically doing this (as it is
indicated in the document you refered to to be a buggy feature of word, at
least the older versions)



"DeanH" wrote:

Glad you got it solved, for now at least ;-)
All the best
DeanH


"Menl" wrote:

Thank you very much DeanH,

to fix the TOC entries, the document you linked to proposed removing the /u
in the field code, this fixed the TOC, but not yet the document map.

Here I tried the CTRL-Q on each entry to remove the direct formatting. The
styles allreayde had bodytext selected, so that wasn't the problem.

It is solved for now, hope it stays that way

Thank you very much



"DeanH" wrote:

The Document Map requires the Outline Level of the styles to work.
Check that the styles of the captions, etc that should not be in the
Document Map do not have an Outline Level assigned, ie they should be
BodyText.
See http://word.mvps.org/faqs/general/DocumentMap.htm for further information.
--
Hope this helps
DeanH


"Menl" wrote:

Hi,

I'm working on my thesis, which has now about 100 pages. Before I started I
read up on how to use word 2007 for large documents and so I first created
the general outline, seperated everything in appropriate sections, defined
custom styles. After this was OK I started editing the actual content making
sure everyting is formatted using styles and avoiding direct formatting as
much as I can. Everything worked as expected.

Until now...

Suddenly all kind of extra entries show up in the document map such as
captions of figures, and tables, but also some other styles I defined.
Strangely not all figures and tables are included, just some of them. They
also show up in the TOC.
I've read up on this "feature" and it could be related to direct formatting.

So I selected all the extra entries and redefined the correct style (which
it was allready showing to have). And sure enough the entry was removed. But
to my surprise, when I opened the document the next day, it had all the extra
entries again.

So if a MVP or other word user could explain what is going on here and how
to fix it it is greatly appreciated. I would even go as far as editing the
XML directly in the word zip-package, if I knew it would solve things.

Thanx in advance

Menl