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TOC & linked docs
Hi Paul
I'm not sure there is a "recommended approach". But here are three approaches. Option 1: The easiest way is to have one document, with all the text from the body and the appendixes in one document. Word can handle documents with thousands of pages, so this may be an appropriate solution. Option 2: Alternatively, you can keep the documents separate, and create a separate TOC. A brief description of how to do that is at the bottom of the page at How to create a table of contents in Microsoft Word http://www.ShaunaKelly.com/word/toc/CreateATOC.html and a fuller description is at Jonathan West's article Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 But this won't fill your need of being able to keep the Appendixes in separate documents, but print them out when you print the main document. So you probably need Option 3. Option 3: Before you begin, do Tools Options View. Set "Field Shading" to Always, so you can see Fields with shading. This will never print, and you can turn it off later if you want to. But for now it will make it clear what's a field and what's ordinary text. Do Insert File. Navigate to your appendix file. Click the arrow next to the Insert button and choose to Insert as a link. You should now see the entire content of your Appendix inserted into the main document (shaded grey to indicate that it's a field). And the Table of Contents will reflect the entire document you've inserted. Because you did it as a link, when you update the field, the content will update to reflect changes in the Appendix document. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "PaulP" wrote in message ... I have a main document with a TOC. I also have 2 other docs that I want to include with the main doc but as appendecies. (i.e. Appendix A and Appendix B) There are two things that I would like to happen that I need help on. 1. When I print the main doc I would like ALL the linked docs to also in their entirety. 2. I would like my TOC to correctly reflect the page numbers of the appendix doc. Assume Appendix A is a 2 pg doc and should start on page 10 of the main doc. Appendix B should start on page 12, etc.. Now I have inserted the linked docs as linked objects. But when I print I only see the first page of the linked doc and the TOC only goes up by 1. What is the recommended approach for doing this??? Thanks to all offering assistance in Advance! |
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