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Table of Contents not updating
I have the Update Fields option checked but my TOC is still not updating when
I print - any suggestions gratefully received. Using Word 2003. Thanks, Sheila |
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#2
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Table of Contents not updating
Hi Sheila
Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#3
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Table of Contents not updating
Hi Robert, I'm using SP2, I do not have any protected sections in the
document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#4
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Table of Contents not updating
Did you create the TOC yourself? If not, are you sure it is a field? Press
Alt+F9 to see if you see a TOC field code. If not, then it may have been created manually or inserted as a field and then unlinked. If so, it may be locked; you can unlock it with Ctrl+Shift+F11. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Robert, I'm using SP2, I do not have any protected sections in the document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#5
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Table of Contents not updating
Hi Suzanne
It's definitely a TOC, I created it and have tried several more in new and old documents and none of them update on 2003. I've been using TOC's since about ver. 6 and not had this problem, tried detect and repair but that has not changed anything. If I open it on another PC running Word XP it works perfectly. I'm baffled by this as I'm not aware of anything other than Update Fields not being checked that could cause the problem. Sheila "Suzanne S. Barnhill" wrote: Did you create the TOC yourself? If not, are you sure it is a field? Press Alt+F9 to see if you see a TOC field code. If not, then it may have been created manually or inserted as a field and then unlinked. If so, it may be locked; you can unlock it with Ctrl+Shift+F11. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Robert, I'm using SP2, I do not have any protected sections in the document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#6
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Table of Contents not updating
Okay, let's get back to the "not updating" part, then. If you select a TOC
and press F9, you get one of two results: (1) a dialog asking whether you want to update the whole TOC or just the page numbers or (2) no apparent result, but the TOC is updated. The latter seems to occur (a) when there are no page numbers and (b) when Word somehow knows that the whole TOC needs to be updated and doesn't bother to ask for permission. Now, is it possible that the TOC is actually being updated and you think it isn't because you're not getting the dialog? Or are there changes that you should be seeing in the TOC that are not being made? Also, if what you're seeing is that the page numbers in the TOC are wrong, keep in mind that you need to have Hidden text (if any) hidden when you update the TOC (or an index) to be sure the page references are correct. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Suzanne It's definitely a TOC, I created it and have tried several more in new and old documents and none of them update on 2003. I've been using TOC's since about ver. 6 and not had this problem, tried detect and repair but that has not changed anything. If I open it on another PC running Word XP it works perfectly. I'm baffled by this as I'm not aware of anything other than Update Fields not being checked that could cause the problem. Sheila "Suzanne S. Barnhill" wrote: Did you create the TOC yourself? If not, are you sure it is a field? Press Alt+F9 to see if you see a TOC field code. If not, then it may have been created manually or inserted as a field and then unlinked. If so, it may be locked; you can unlock it with Ctrl+Shift+F11. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Robert, I'm using SP2, I do not have any protected sections in the document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#7
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Table of Contents not updating
Hi Suzanne
I've been playing around with this and now found that the cause of the problem seems to be when I print using a macro - as I have more than 1 printer I have toolbar buttons linked to macros to say where the document is to go. I don't write VB so this is just as Word recorded the macro: Sub Print_Printer() ' ' Print_Printer Macro ' Macro recorded 10/04/2006 by Dale ' ActivePrinter = "HP Deskjet 3740 Series" Application.PrintOut FileName:="", Range:=wdPrintAllDocument, Item:= _ wdPrintDocumentContent, Copies:=1, Pages:="", PageType:=wdPrintAllPages, _ ManualDuplexPrint:=False, Collate:=False, Background:=True, PrintToFile:= _ False, PrintZoomColumn:=0, PrintZoomRow:=0, PrintZoomPaperWidth:=0, _ PrintZoomPaperHeight:=0 End Sub Also I have established that if I delete a heading or change the complete heading it updates but if I change part of a heading it does not update which seems rather bizarre. Unless there is some mod I can make to the code I guess I will have to be disciplined and remember to print from the File, Print command. Thanks for your help so far which has made me analyse the exact problem and thus come up with a reason if not a solution! Sheila "Suzanne S. Barnhill" wrote: Okay, let's get back to the "not updating" part, then. If you select a TOC and press F9, you get one of two results: (1) a dialog asking whether you want to update the whole TOC or just the page numbers or (2) no apparent result, but the TOC is updated. The latter seems to occur (a) when there are no page numbers and (b) when Word somehow knows that the whole TOC needs to be updated and doesn't bother to ask for permission. Now, is it possible that the TOC is actually being updated and you think it isn't because you're not getting the dialog? Or are there changes that you should be seeing in the TOC that are not being made? Also, if what you're seeing is that the page numbers in the TOC are wrong, keep in mind that you need to have Hidden text (if any) hidden when you update the TOC (or an index) to be sure the page references are correct. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Suzanne It's definitely a TOC, I created it and have tried several more in new and old documents and none of them update on 2003. I've been using TOC's since about ver. 6 and not had this problem, tried detect and repair but that has not changed anything. If I open it on another PC running Word XP it works perfectly. I'm baffled by this as I'm not aware of anything other than Update Fields not being checked that could cause the problem. Sheila "Suzanne S. Barnhill" wrote: Did you create the TOC yourself? If not, are you sure it is a field? Press Alt+F9 to see if you see a TOC field code. If not, then it may have been created manually or inserted as a field and then unlinked. If so, it may be locked; you can unlock it with Ctrl+Shift+F11. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Robert, I'm using SP2, I do not have any protected sections in the document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#8
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Table of Contents not updating
I'm not a coder, so I can't help, but there are plenty of folks here who
can. I suspect it's just a matter of adding an UpdateFields command to the beginning of the macro, though why a Print macro would ignore the Print Options is beyond me. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Suzanne I've been playing around with this and now found that the cause of the problem seems to be when I print using a macro - as I have more than 1 printer I have toolbar buttons linked to macros to say where the document is to go. I don't write VB so this is just as Word recorded the macro: Sub Print_Printer() ' ' Print_Printer Macro ' Macro recorded 10/04/2006 by Dale ' ActivePrinter = "HP Deskjet 3740 Series" Application.PrintOut FileName:="", Range:=wdPrintAllDocument, Item:= _ wdPrintDocumentContent, Copies:=1, Pages:="", PageType:=wdPrintAllPages, _ ManualDuplexPrint:=False, Collate:=False, Background:=True, PrintToFile:= _ False, PrintZoomColumn:=0, PrintZoomRow:=0, PrintZoomPaperWidth:=0, _ PrintZoomPaperHeight:=0 End Sub Also I have established that if I delete a heading or change the complete heading it updates but if I change part of a heading it does not update which seems rather bizarre. Unless there is some mod I can make to the code I guess I will have to be disciplined and remember to print from the File, Print command. Thanks for your help so far which has made me analyse the exact problem and thus come up with a reason if not a solution! Sheila "Suzanne S. Barnhill" wrote: Okay, let's get back to the "not updating" part, then. If you select a TOC and press F9, you get one of two results: (1) a dialog asking whether you want to update the whole TOC or just the page numbers or (2) no apparent result, but the TOC is updated. The latter seems to occur (a) when there are no page numbers and (b) when Word somehow knows that the whole TOC needs to be updated and doesn't bother to ask for permission. Now, is it possible that the TOC is actually being updated and you think it isn't because you're not getting the dialog? Or are there changes that you should be seeing in the TOC that are not being made? Also, if what you're seeing is that the page numbers in the TOC are wrong, keep in mind that you need to have Hidden text (if any) hidden when you update the TOC (or an index) to be sure the page references are correct. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Suzanne It's definitely a TOC, I created it and have tried several more in new and old documents and none of them update on 2003. I've been using TOC's since about ver. 6 and not had this problem, tried detect and repair but that has not changed anything. If I open it on another PC running Word XP it works perfectly. I'm baffled by this as I'm not aware of anything other than Update Fields not being checked that could cause the problem. Sheila "Suzanne S. Barnhill" wrote: Did you create the TOC yourself? If not, are you sure it is a field? Press Alt+F9 to see if you see a TOC field code. If not, then it may have been created manually or inserted as a field and then unlinked. If so, it may be locked; you can unlock it with Ctrl+Shift+F11. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Sheila D" wrote in message ... Hi Robert, I'm using SP2, I do not have any protected sections in the document. I've tried doing a simple 1 page document with just a couple of headings and the TOC still does not update so I don't think it is to do with the hotfix (unless I am misreading the article....)Thanks for your help - any other suggestions? Sheila "Robert M. Franz (RMF)" wrote: Hi Sheila Sheila D wrote: I have the Update Fields option checked but my TOC is still not updating when I print - any suggestions gratefully received. Using Word 2003. exact version (Service Pack), please. Could it be an issue outlined in the following KB article? http://support.microsoft.com/kb/933827/ HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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