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Handling backup files - a better way?
The way MS Word handles backup files in annoying and interferes with
productivity (at least for me). I have some complaints, suggestions or preferences. If there is any way to accomplish any of these please tell me. TIA Complaints: Recent versions of MS Word, save backups in the same directory as the original file instead of in a separate directory. This results in confusion between the original file and the backup. Recent versions add the words "backup of.... in front of the filename being backed up and substitute the extension .wbk for doc. This is wearing both a belt and suspenders. How can I make Word save the backups in a separate directory (and NOT save a backup in the original directory)? Regardless of where they are saved, is there a way to make word leave the basic filename alone? Changing the extension to "wbk" is enough. Adding "backup of.." messes up sort order. Suggestions will be appreciated. Thanks, Len |
#2
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Handling backup files - a better way?
Modemjunkie wrote:
The way MS Word handles backup files in annoying and interferes with productivity (at least for me). I have some complaints, suggestions or preferences. If there is any way to accomplish any of these please tell me. TIA Complaints: Recent versions of MS Word, save backups in the same directory as the original file instead of in a separate directory. This results in confusion between the original file and the backup. Recent versions add the words "backup of.... in front of the filename being backed up and substitute the extension .wbk for doc. This is wearing both a belt and suspenders. How can I make Word save the backups in a separate directory (and NOT save a backup in the original directory)? Regardless of where they are saved, is there a way to make word leave the basic filename alone? Changing the extension to "wbk" is enough. Adding "backup of.." messes up sort order. Suggestions will be appreciated. Thanks, Len Use the macro in the "Save document to two locations" section of http://www.gmayor.com/automatically_backup.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Handling backup files - a better way?
The macro Jay recommends will do what you want (and you can then disable
"Always create backup copy" if you like). Also note that you will not see backup files in Word's dialogs if you don't have "All Files" selected; they will be displayed in Windows Explorer, of course. One reason for the difference in name is that, if the names were not different, the files would appear the same to users who don't have file extensions displayed. You should be aware, in any case, that the .wbk is not a backup in the sense you may be thinking of it: it is not a copy of the current version but is one version back. See http://word.mvps.org/faqs/general/AutomaticSave.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Modemjunkie" wrote in message ... The way MS Word handles backup files in annoying and interferes with productivity (at least for me). I have some complaints, suggestions or preferences. If there is any way to accomplish any of these please tell me. TIA Complaints: Recent versions of MS Word, save backups in the same directory as the original file instead of in a separate directory. This results in confusion between the original file and the backup. Recent versions add the words "backup of.... in front of the filename being backed up and substitute the extension .wbk for doc. This is wearing both a belt and suspenders. How can I make Word save the backups in a separate directory (and NOT save a backup in the original directory)? Regardless of where they are saved, is there a way to make word leave the basic filename alone? Changing the extension to "wbk" is enough. Adding "backup of.." messes up sort order. Suggestions will be appreciated. Thanks, Len |
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