Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Ignored Blank characters in Word 2003 Index
I having problems using index in Word 2003 where I need to index numbers such
as 1., 2., 10. But in this example cited, the index is sorted as 1., 10., 2. where as I want them sorted as 1., 2., 10. A theoretical way around this would be to specify in a concordance file a space character before a number, but index ignores them. As for changing them to A., B., etc., that's not allowed for legal, acccounting, and adversarial negotiation reasons - I'm compelled to keep this numbering style in the document. Besides, they are not outline headings. How do I get the index by concordance feature to sort flagged items numerically? |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Ignored Blank characters in Word 2003 Index
On Sat, 13 Oct 2007 14:17:00 -0700, Ray Pixley
wrote: I having problems using index in Word 2003 where I need to index numbers such as 1., 2., 10. But in this example cited, the index is sorted as 1., 10., 2. where as I want them sorted as 1., 2., 10. A theoretical way around this would be to specify in a concordance file a space character before a number, but index ignores them. As for changing them to A., B., etc., that's not allowed for legal, acccounting, and adversarial negotiation reasons - I'm compelled to keep this numbering style in the document. Besides, they are not outline headings. How do I get the index by concordance feature to sort flagged items numerically? Unless you're able to prefix the numbers with a zero (01., 02., ... 09., 10.), I don't think the index field can do what you want -- its sorting method is strictly characterwise alphabetical. A workaround would be to unlink the index field (Ctrl+Shift+F9) after the index is complete and updated. That will convert it from a field into plain text. Then you can manually rearrange the entries to fit the scheme you want. The disadvantage of this is that, since the index is no longer a field, it won't update if you add more entries to the document. You'd have to delete the existing index, create a new index field, unlink it, and move the number entries again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Ignored Blank characters in Word 2003 Index
"Jay Freedman" wrote:
On Sat, 13 Oct 2007 14:17:00 -0700, Ray Pixley wrote: I having problems using index in Word 2003 where I need to index numbers such as 1., 2., 10. But in this example cited, the index is sorted as 1., 10., 2. where as I want them sorted as 1., 2., 10. A theoretical way around this would be to specify in a concordance file a space character before a number, but index ignores them. As for changing them to A., B., etc., that's not allowed for legal, acccounting, and adversarial negotiation reasons - I'm compelled to keep this numbering style in the document. Besides, they are not outline headings. How do I get the index by concordance feature to sort flagged items numerically? Unless you're able to prefix the numbers with a zero (01., 02., ... 09., 10.), I don't think the index field can do what you want -- its sorting method is strictly characterwise alphabetical. A workaround would be to unlink the index field (Ctrl+Shift+F9) after the index is complete and updated. That will convert it from a field into plain text. Then you can manually rearrange the entries to fit the scheme you want. The disadvantage of this is that, since the index is no longer a field, it won't update if you add more entries to the document. You'd have to delete the existing index, create a new index field, unlink it, and move the number entries again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Prefixing with a 0 is not what I wanted, and manually rearrange the index to overcome this program bug is much too time consuming for what should be a common sense feature. The fact that its an ASCII sort is irrrelevant, a space character has a lower ASCII number than a "0" character. Why is there no way to get index to recognize a space as a character? |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Ignored Blank characters in Word 2003 Index
On Sun, 14 Oct 2007 10:25:01 -0700, Ray Pixley
wrote: "Jay Freedman" wrote: On Sat, 13 Oct 2007 14:17:00 -0700, Ray Pixley wrote: I having problems using index in Word 2003 where I need to index numbers such as 1., 2., 10. But in this example cited, the index is sorted as 1., 10., 2. where as I want them sorted as 1., 2., 10. A theoretical way around this would be to specify in a concordance file a space character before a number, but index ignores them. As for changing them to A., B., etc., that's not allowed for legal, acccounting, and adversarial negotiation reasons - I'm compelled to keep this numbering style in the document. Besides, they are not outline headings. How do I get the index by concordance feature to sort flagged items numerically? Unless you're able to prefix the numbers with a zero (01., 02., ... 09., 10.), I don't think the index field can do what you want -- its sorting method is strictly characterwise alphabetical. A workaround would be to unlink the index field (Ctrl+Shift+F9) after the index is complete and updated. That will convert it from a field into plain text. Then you can manually rearrange the entries to fit the scheme you want. The disadvantage of this is that, since the index is no longer a field, it won't update if you add more entries to the document. You'd have to delete the existing index, create a new index field, unlink it, and move the number entries again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Prefixing with a 0 is not what I wanted, and manually rearrange the index to overcome this program bug is much too time consuming for what should be a common sense feature. The fact that its an ASCII sort is irrrelevant, a space character has a lower ASCII number than a "0" character. Why is there no way to get index to recognize a space as a character? The Word developers programmed it that way. A space character is considered a separator, not part of a word. You can argue with Microsoft as much as you like -- Lord knows I've done it often enough -- but I doubt very much that this is ever going to change. To get them to even consider changing code of this kind (which probably hasn't been touched since Word 95 or so), they require a business case: How many more copies of Office will be sold if it's changed, or how many will they lose if it isn't changed? Realistically, the answer is "not many". -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
An unwanted blank space between characters | New Users | |||
Template for blank index cards | Microsoft Word Help | |||
Removing Blank Lines and End of Line Characters in a Word Table | Microsoft Word Help | |||
Index blank page | Microsoft Word Help | |||
blank documents contain characters in Word | Microsoft Word Help |