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#1
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Preserve Formatting of TOC
Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#2
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Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. -- Stefan Blom "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#3
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Hi Ted,
To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#4
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Moreover, as Stefan has pointed out, changes to the styles affect only the
current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#5
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Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#6
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Either this was never true or it is no longer true. I heard it from John
McGhie and took it as gospel, but the Microsoft User Assistance people who wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just an old wives' tale or someone's misinterpretation of a bad experience? I don't know, as I haven't tested it--just stick with "From template." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... Another aspect is that you have to choose the "From template" format when you create a table of contents via the Index and Tables dialog box. Otherwise, the TOC styles of the document will be changed by Word according to the particular format selected. -- Stefan Blom "Suzanne S. Barnhill" wrote in message ... Moreover, as Stefan has pointed out, changes to the styles affect only the current document unless you check the "Add to template" box in the Modify Style dialog. When modifications are saved to the template, they will be available in new documents. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... Hi Ted, To understand the "why", you have to know that the entire table of contents is just one field. (Right-click in it and select Toggle Field Codes to see that this is true, then repeat to get back the usual display.) As soon as you update the field, any direct formatting you've applied to the TOC is thrown away. The only permanent formatting comes from the styles TOC1, etc. that Word automatically applies based on the levels of the headings and/or TC fields. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Stefan Blom wrote: Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do this via the Index and Tables dialog box. Make sure that you select the "Add to template" check box for each modified style. "Ted" wrote in message ... Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
#7
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Thanks! all I will apply what I've learned to the normal.dot for all my TOC's
"Ted" wrote: Would someone tell me how & possibly why I cannot get Word 2003 to preserve the Format of a Table of Contents? I have it configured with spacing, Font sizes, tab leaders & all. However when you create a New Document it gets lost. thx, Ted |
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