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#1
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
I have new AUTO TEXT that I want to easily select when I make a new footer.
The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#2
Posted to microsoft.public.word.docmanagement
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
LJ,
Apply the "heading" style to the text that you are going to use to create the autotext entry. When the entry is created it will be listed in the heading category and therfore appear in the list as you desire. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. LJ wrote: I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#3
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
The AutoText entries shown on the Header and Footer toolbar are those that
were created in the Header or Footer style. If you create the AutoText entry when you're in a header or footer, you'll be in that style; otherwise, you'll have to apply it manually before creating the AutoText entry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LJ" wrote in message ... I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#4
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
Thank you both for trying. Sadly I don't quite follow enough to make the
change. I have been in 'footer' but to add a new auto text I seem to need to be out of footer and back in "insert auto text". From there I don't see how to change which ones show up in the "header footer" auto text mini list. "Suzanne S. Barnhill" wrote: The AutoText entries shown on the Header and Footer toolbar are those that were created in the Header or Footer style. If you create the AutoText entry when you're in a header or footer, you'll be in that style; otherwise, you'll have to apply it manually before creating the AutoText entry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LJ" wrote in message ... I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#5
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
drat- I don't quite follow. I have to apply a style to the words before I
then use "insert auto text" to create the new text? How do I do that? (sorry, baby steps needed here). Thanks for trying! LJ. "Greg Maxey" wrote: LJ, Apply the "heading" style to the text that you are going to use to create the autotext entry. When the entry is created it will be listed in the heading category and therfore appear in the list as you desire. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. LJ wrote: I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#6
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
If you are in the footer, type some text that you want to use as AutoText.
Select that text and press Alt+F3 to create a new autotext entry. Let's name is Ljautotext. Now Ljautotext will appear as an autotext entry in the Autotext menu on the header footer toolbar. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. LJ wrote: Thank you both for trying. Sadly I don't quite follow enough to make the change. I have been in 'footer' but to add a new auto text I seem to need to be out of footer and back in "insert auto text". From there I don't see how to change which ones show up in the "header footer" auto text mini list. "Suzanne S. Barnhill" wrote: The AutoText entries shown on the Header and Footer toolbar are those that were created in the Header or Footer style. If you create the AutoText entry when you're in a header or footer, you'll be in that style; otherwise, you'll have to apply it manually before creating the AutoText entry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LJ" wrote in message ... I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#7
Posted to microsoft.public.word.docmanagement
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
The style applied to text that is saved as AutoText determines the category
it is sorted into in the AutoText menu on the toolbar. The toolbar in the header/footer view shows entries that were saved using the header or footer style. So it doesn't show To Whom It May Concern: or Very truly yours, Unless you include one or more paragraph marks in your AutoText entry the formatting does not carry get put into your document when you insert the AutoText. See http://word.mvps.org/FAQs/Customization/AutoText.htm and http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm (background item #4). -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! My criminal defense site: http://addbalance.com --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "LJ" wrote in message ... Thank you both for trying. Sadly I don't quite follow enough to make the change. I have been in 'footer' but to add a new auto text I seem to need to be out of footer and back in "insert auto text". From there I don't see how to change which ones show up in the "header footer" auto text mini list. "Suzanne S. Barnhill" wrote: The AutoText entries shown on the Header and Footer toolbar are those that were created in the Header or Footer style. If you create the AutoText entry when you're in a header or footer, you'll be in that style; otherwise, you'll have to apply it manually before creating the AutoText entry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LJ" wrote in message ... I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
#8
Posted to microsoft.public.word.docmanagement
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change the AUTO TEXT selections in the HEADER-FOOTER toolbar
BEAUTI FUL! Thanks, that was easy as pie.
Worked like a charm. LJ "Greg Maxey" wrote: If you are in the footer, type some text that you want to use as AutoText. Select that text and press Alt+F3 to create a new autotext entry. Let's name is Ljautotext. Now Ljautotext will appear as an autotext entry in the Autotext menu on the header footer toolbar. -- Greg Maxey/Word MVP See: http://gregmaxey.mvps.org/word_tips.htm For some helpful tips using Word. LJ wrote: Thank you both for trying. Sadly I don't quite follow enough to make the change. I have been in 'footer' but to add a new auto text I seem to need to be out of footer and back in "insert auto text". From there I don't see how to change which ones show up in the "header footer" auto text mini list. "Suzanne S. Barnhill" wrote: The AutoText entries shown on the Header and Footer toolbar are those that were created in the Header or Footer style. If you create the AutoText entry when you're in a header or footer, you'll be in that style; otherwise, you'll have to apply it manually before creating the AutoText entry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "LJ" wrote in message ... I have new AUTO TEXT that I want to easily select when I make a new footer. The current header- footer toolbar has the usual selections (created on, filename etc). I have created the new auto text in the regular auto text area of word (insert auto text add) but don't know how to make it appear as one of the choices in the footer toolbar. thanks LJ |
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